We have a brilliant opportunity within the Below the Line department for an Agents Assistant. Clients represented in this office include Directors of Photography, Production Designers, Costume Designers and Editors. This is an amazing opportunity to grow and develop your skillset as an Assistant in a busy, fast-paced office.
The successful candidate will have excellent organisational, administrative and written and verbal skills and will need to be a strong organiser with a passion for Film and TV. Good communication is crucial since our work involves phone calls, written correspondence, and in-person interactions. Previous experience in an industry related role is essential. Previous experience in a production related role is advantageous.
Key Responsibilities:
- Process contracts, issue invoices and keep track of payments.
- Providing full administrative support to the agent and the office as a whole across all clients.
- Handling a high volume of emails and calls from productions and clients.
- Updating CVs and managing each client’s website page.
- Arranging and following up on client meetings.
- Ensuring that the projects database is up to date and accurate.
- Diary management for the Agents and clients - which is often complicated in nature as often clients work across more than one discipline.
Key Qualities and Skills:
- Strong numerical skills as invoice generating will be a large part of this role.
- Strong administrative skills.
- Trustworthy and reliable as this role involves dealing with highly confidential material and client information.
- Outstanding communication and organisational skills.
- Scrupulous attention to detail.
- Proficiency in Outlook, Word, Excel and Tagmin.
- A positive can-do attitude with the willingness and ability to learn.
- A good listener, intuitive and adaptable.
- Has the ability to remain calm when under pressure.
- Has the ability to work at a fast pace, prioritise and meet tight deadlines.
- Skilled at building solid working relationships across the whole department.
- A conscientious attitude to time keeping and punctuality
- A strong and demonstrable passion for Film and Television.
Closing date: 10am, Wednesday 8th July
Thank you for your interest in joining United Agents. As part of our recruitment process, we collect and use personal information about you.
The data we may collect as part of this process might include: your CV, cover letter, contact details, notes from interviews and, if you are successful with your application, references and Right to Work documentation. We will use this data to assess your skills and suitability for the role and contact you about your application.
If you are unsuccessful with your application, we will keep your data for up to 12 months after the recruitment process ends, in case other roles come up that you might be suitable for. If you would prefer that we didn’t keep your details, then please just let us know at any time. If you are successful with your application, then your data will become part of your employee record and stored accordingly.
Only our team involved in the hiring process will have access to your data. We will not share your data with any third parties except where it is required by law and with providers helping us manage our recruitment processes (e.g. recruitment or HR software) all of which are under strict data protection agreements.
