Agent's Assistant - Actors Department
We have an exciting opportunity within the Actors department for a full time Assistant to one of our Actors' Agents. You will be responsible for liaising with clients, casting directors, producers, and the media. You will also be also responsible for processing contracts, raising invoices, and ensure the smooth running of the office at all times.
This is a very busy office requiring meticulous organisational skills and the ability to multitask. The ideal candidate will enjoy working in a fast-paced, creative environment, respect confidentiality at all times and possess the ability to remain calm when working under pressure. Attention to detail is crucial as well as being a strong and effective communicator as a large proportion of our work is carried out via phone calls, in writing and face to face meetings.
Key responsibilities:
- Manage a high volume of emails and calls from clients, buyers and industry professionals.
- Organise auditions, meetings, and client tapings.
- Client submissions via spotlight and email.
- Build client material and compile showreels.
- Ensure client’s CVs are up to date.
- Attend client/potential client performances in theatres and screenings.
- Process contracts, issue invoices, and maintain accurate financial records.
- Provide full administrative support to the Agent.
- Liaise with clients, casting directors, producers, and directors on a daily basis.
- Diary management for the Agent and clients.
Key qualities and skills:
- Has the ability to build good working relationships with other members of the team and department.
- Skilled in multi-tasking and prioritising work.
- Has the ability to remain calm when under pressure.
- Has the ability to work at a fast pace to meet tight deadlines.
- Scrupulous attention to detail.
- Exceptional organisational skills.
- Proficiency in Outlook, Word, Excel and Tagmin.
- Skilled communicator.
- Possess a can-do attitude.
- A conscientious attitude to time keeping and punctuality
A passion for film, television and theatre is essential.
Closing date: 10am, Thursday 23rd June
Thank you for your interest in joining United Agents. As part of our recruitment process, we collect and use personal information about you.
The data we may collect as part of this process might include: your CV, cover letter, contact details, notes from interviews and, if you are successful with your application, references and Right to Work documentation. We will use this data to assess your skills and suitability for the role and contact you about your application.
If you are unsuccessful with your application, we will keep your data for up to 12 months after the recruitment process ends, in case other roles come up that you might be suitable for. If you would prefer that we didn’t keep your details, then please just let us know at any time. If you are successful with your application, then your data will become part of your employee record and stored accordingly.
Only our team involved in the hiring process will have access to your data. We will not share your data with any third parties except where it is required by law and with providers helping us manage our recruitment processes (e.g. recruitment or HR software) all of which are under strict data protection agreements.
