At a Glance
- Tasks: Coordinate exciting FF&E projects, ensuring smooth delivery and top-notch quality.
- Company: Join Unispace, a global leader in creating inspiring workplaces.
- Benefits: Enjoy hybrid working, well-being support, and career development opportunities.
- Other info: Be part of a diverse team that values innovation and individuality.
- Why this job: Make a real impact on workplace environments for leading global brands.
- Qualifications: Strong organisational skills and experience in project coordination or procurement.
The predicted salary is between 30000 - 40000 € per year.
At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology. We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being.
Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds. While our core business revolves around strategizing, designing, and building workplaces for some of the world’s leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.
To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.
Are you highly organised, detail-oriented, and passionate about delivering exceptional workplace environments? At Unispace, we create innovative workplaces for some of the world’s leading brands. We’re looking for a Project Coordinator – FF&E to join our Delivery team and support the successful coordination of furniture, fixtures, and equipment projects from procurement through to delivery.
About the Role
As a key member of our FF&E team, you’ll play an essential role in ensuring projects run smoothly, on time, and to the highest quality standards. You’ll work closely with internal teams, manufacturers, subcontractors, and clients to coordinate project milestones and maintain seamless communication throughout the project lifecycle.
What You’ll Be Doing
- Coordinating FF&E project administration and reporting
- Managing communication between stakeholders, suppliers, and project teams
- Supporting procurement activities and tracking deliveries
- Monitoring project timelines and ensuring milestones are met
- Assisting with quality assurance and project documentation
- Building strong relationships with manufacturers and subcontractors
What We’re Looking For
- Strong organisational and time management skills
- Excellent communication and stakeholder management abilities
- High attention to detail and proactive problem-solving mindset
- Experience in procurement, administration, or FF&E/project coordination
- Knowledge of contracts, scopes, and supplier coordination
- Ability to interpret drawings and project specifications
- Proficiency in Microsoft Office and procurement systems
Why Join Unispace?
At Unispace, people are at the heart of everything we do. Across 48 global studios, we foster a collaborative, inclusive, and supportive culture where innovation and individuality thrive.
- Hybrid and flexible working
- Well-being and employee support initiatives
- Inclusive and diverse workplace culture
- Opportunity to work on exciting global projects
We welcome applicants from all backgrounds and are committed to creating an inclusive environment where everyone can succeed. Interested? Apply now or reach out to learn more.
The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.
We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.
Inclusion and Diversity Commitment:
At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.
We are proud that our leadership reflects this commitment, with persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.
FF&E Project Administrator employer: Unispace
At Unispace, we pride ourselves on being an exceptional employer that prioritises the well-being and growth of our employees. Our inclusive and collaborative culture, combined with flexible working arrangements, empowers team members to thrive while working on exciting global projects. With a strong focus on career development and a commitment to diversity, we create an inspiring environment where every individual can contribute meaningfully and achieve their full potential.
StudySmarter Expert Advice🤫
We think this is how you could land FF&E Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching Unispace and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in transforming workplaces and making a difference.
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to manage various stakeholders. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Unispace team.
We think you need these skills to ace FF&E Project Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the FF&E Project Administrator role. Highlight your organisational skills and experience in project coordination, as these are key to what we’re looking for at Unispace.
Showcase Your Communication Skills:Since you'll be managing communication between various stakeholders, it’s important to demonstrate your excellent communication abilities. Use examples from your past experiences to show how you’ve effectively collaborated with teams and clients.
Be Detail-Oriented:Attention to detail is crucial in this role. When writing your application, make sure to proofread for any errors and ensure that your examples reflect your meticulous nature. We love candidates who take pride in their work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team at Unispace!
How to prepare for a job interview at Unispace
✨Know Your FF&E Basics
Before the interview, brush up on your knowledge of furniture, fixtures, and equipment (FF&E). Understand the procurement process and be ready to discuss how you would manage timelines and quality assurance in projects. This will show that you're not just interested in the role but also knowledgeable about the industry.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational and time management skills. Think of specific instances where you successfully coordinated multiple stakeholders or managed project milestones. This will demonstrate your ability to handle the responsibilities of the role effectively.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. Be prepared to explain how you would manage communication between various stakeholders, suppliers, and project teams. This will help convey your proactive problem-solving mindset and stakeholder management abilities.
✨Emphasise Your Attention to Detail
During the interview, highlight your attention to detail by discussing how you ensure accuracy in project documentation and quality assurance. You might want to share a story where your meticulous nature led to a successful project outcome. This will resonate well with their focus on high-quality standards.
