Shows/ Events Co-ordinator – Job Description Part-time | 3 days per week
| Immediate Start
Great venues. Strong relationships. Fundraising that makes a difference.
Are you a confident communicator who loves organising, spotting opportunities and making things happen? Help our face-to-face (F2F) fundraising teams reach more people by securing exciting shows, events and private sites across the UK. From researching new venues to keeping rotas running smoothly, you'll play a key role in creating successful fundraising opportunities. Working closely with charities, venue providers and regional managers, you'll combine relationship-building with practical organisation to keep our teams supported and ready to go. What you'll be doing
Finding the right opportunities Research, assess and secure shows, events and private sites nationwide. Build strong relationships with venue providers and external site suppliers to meet each region's booking needs. Use site performance data and local knowledge to identify promising venues and make informed booking decisions. Keeping everything on track Co-ordinate site allocations and maintain accurate, consistent rotas for fundraising teams and managers. Manage bookings, diary changes and cancellation deadlines, adapting plans as team numbers change. Ensure booking paperwork is accurate, complete and meets supplier requirements. Process incoming venue correspondence, record available dates and send booking confirmations. Building relationships and solving problems Act as a key contact for charity partners, site suppliers and regional managers. Provide real-time support to fundraising teams, responding promptly to venue issues and changes. Handle complaints from venue providers, donors, regulatory bodies and other external contacts with professionalism, tact and care. Making the details count Keep databases, spreadsheets and venue records up to date, including call notes and booking information. Produce daily reports on active and unavailable stores, alongside other reports to agreed deadlines. Provide essential administrative support to the department and F2F Manager. Attend relevant training to develop your knowledge and skills. What you'll bring
Excellent organisation:
You can manage a busy diary, balance priorities and meet tight deadlines. Confident communication:
You build rapport, negotiate effectively and communicate clearly by phone, email and face to face. An eye for detail:
You keep records and paperwork accurate, even when things get busy. Practical problem-solving:
You respond quickly to changes and confidently support teams working remotely. Sound judgement:
You use performance information to assess venues and make effective booking decisions. Strong IT and administration skills:
You're comfortable using Microsoft Word, Excel, email and databases. Tact and professionalism:
You handle sensitive conversations and complaints calmly and respectfully. Initiative and teamwork:
You organise your own workload, keep others informed and work closely with colleagues and external partners. Make an impact behind the scenes
Every well-planned booking gives our fundraisers the opportunity to connect with the public and support our charity partners. If you enjoy turning opportunities into plans and plans into action, we'd love to hear from you.
TPBN1_UKTJ
Events Coordinator in Cleckheaton employer: Unique Fundraising Ltd
Unique Fundraising Ltd offers an exciting opportunity for self-motivated individuals to thrive in a flexible, remote working environment across Scotland. With a strong focus on personal growth and the potential for attractive commission earnings, our culture encourages independent initiative and relationship-building, making it an ideal place for those passionate about fundraising and community engagement.
