At a Glance
- Tasks: Support the Managing Director with scheduling, research, and reporting for UK Logistics and Transport.
- Company: Join Unipart, a leader in logistics with a focus on teamwork and innovation.
- Benefits: Enjoy a competitive salary, 33 days holiday, pension, and flexible benefits.
- Other info: Diverse workplace promoting inclusion and excellent career growth opportunities.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: Previous experience as an Executive Assistant and strong communication skills are essential.
The predicted salary is between 32000 - 48000 £ per year.
Job Advert
Operational Executive Assistant
Fixed Term Contract until end April 2026
Location – Unipart House, Cowley
£40,000 per annum, plus car / car allowance, 33 days holiday, pension, bonus, life assurance, employee assistance programme, wellbeing support, and flexible benefits scheme
About the Job
As the Operational Executive Assistant, you will provide comprehensive support to the Managing Director, ensuring the efficient and effective operation of the UK Logistics and Transport function. This role requires a highly organised, proactive, and discreet individual with exceptional organisational, communication and interpersonal skills. You will manage complex scheduling and presentations, conduct research, and be responsible for reporting and data that will aid decision making. You will act as a key liaison between the UK Logistics and Transport MD and internal/external stakeholders
As part of your key responsibilities you\'ll:
- Coordinate diary management, including, scheduling appointments, meetings, and travel arrangements as required
- Anticipate and resolve scheduling conflicts and prioritising appointments based on importance
- Increase effectiveness by preparing comprehensive meeting agendas, presentations, and briefing materials
- Attend strategic meetings as required, and support follow-up actions to ensure these are completed
- Proactively manage logistics for meetings, including room bookings, catering, and equipment setup when required
- Conduct thorough research on various topics as requested by the MD, compiling and summarising findings in clear and concise reports
- Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism
- Assist with the preparation of performance reports and presentations
- Act as a point of contact for internal and external stakeholders
- Maintain confidential information with discretion and professionalism
- Build and maintain strong relationships with key contacts across the organisation
- Handle ad-hoc administrative tasks as required
About You
We\'d love you to have the following skills and experience, but please apply if you think you\'d be able to perform well in this role
- Previous experience in an Executive Assistant role
- Attention to detail and accuracy of work
- Strong interpersonal skills and have the desire to build relationships at all levels of the operation
- Excellent communication skills
- Strong Microsoft and / or Google suite skills - we use Google at Unipart
- A proactive and solution-oriented mindset, with a focus on continuous improvement
Our recruitment and selection process has been developed to ensure that it is consistent, fair and provides equality of opportunity - all selection decisions are based solely on technical and behavioural competencies. We do not discriminate on the grounds of race, colour, or nationality, ethnic or national origins, sex, gender reassignment, sexual orientation, marital or civil partnership status, pregnancy or maternity, disability, religion or belief, age or any other current or future protected characteristic as defined in the current Equality Act of England and Wales. As an organisation we also promote an environment which encourages diversity of characteristics and thought, where you feel included, safe and confident to be the best version of yourself and do your best work every day.
Operational Executive Assistant in Cowley employer: Unipart
At Unipart House in Cowley, we pride ourselves on being an exceptional employer that values employee wellbeing and professional growth. With a comprehensive benefits package including 33 days of holiday, flexible working options, and a supportive work culture, we empower our Operational Executive Assistants to thrive in their roles while fostering strong relationships across the organisation. Join us to be part of a dynamic team where your contributions are recognised and valued, and where you can make a meaningful impact in the logistics and transport sector.
StudySmarter Expert Advice🤫
We think this is how you could land Operational Executive Assistant in Cowley
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Operational Executive Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their logistics and transport operations. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the job.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Operational Executive Assistant in Cowley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operational Executive Assistant role. Highlight your previous experience in similar positions and showcase your organisational and communication skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills that align with the job description, like your ability to manage complex schedules or conduct thorough research. We love a good story!
Showcase Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work professionally, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it’s super easy – just follow the prompts and let us know why you’d be a great fit!
How to prepare for a job interview at Unipart
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Operational Executive Assistant. Familiarise yourself with diary management, scheduling conflicts, and how to prepare effective meeting agendas. This will help you answer questions confidently and demonstrate your proactive mindset.
✨Showcase Your Communication Skills
Since this role requires exceptional communication skills, be prepared to discuss examples of how you've effectively liaised with stakeholders in the past. Think about specific situations where your interpersonal skills made a difference, and be ready to share those stories during the interview.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this position. Bring along examples of reports or presentations you've prepared that highlight your accuracy and professionalism. During the interview, mention how you ensure quality in your work and how you handle confidential information with discretion.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential scheduling conflicts or logistical challenges you might face in the role and how you would resolve them. Practising these scenarios will help you articulate your thought process clearly during the interview.
