At a Glance
- Tasks: Manage and improve the Controlled Document Management system for Rail documentation.
- Company: Join Unipart, a leader in supply chain performance improvement.
- Benefits: Enjoy 33 days holiday, pension, bonus, and flexible benefits.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
- Why this job: Make a real impact by enhancing document management processes.
- Qualifications: Organisational skills, IT literacy, and attention to detail are key.
The predicted salary is between 34000 - 34000 £ per year.
- Controlled Document Coordinator
- Doncaster
£34,000 per annum, plus 33 days holiday (including bank holidays), pension, bonus, life assurance, employee assistance programme, wellbeing support, and flexible benefits including cycle to work scheme
About the Role
As the Controlled Document Coordinator you will be responsible for the administration of the Rail Controlled Document Management (CDM) system covering processes, procedures and other controlled documentation.
This includes providing training and coaching to all Rail sites in relation to CDM, standardisation of documents and ways of working, aligned to The Unipart Way and International Organisation for Standardisation (ISO).
As part of your key responsibilities you’ll
- Manages Unipart Rail’s Controlled Document Management system to ensure all documentation is stored, reviewed and maintained in line with business requirements.
- Manages the documentation review and escalation processes.
- Manages the transition of all documents into CDM and into a standard format.
- Maintain relationships with document controllers and reviewers across the Rail sites.
- Support the development of new process documentation.
- Drive Continuous Improvement within document management and control processes.
- Drive Continuous Improvement in the use of standardised documentation, including reducing the quantity of documents.
- Deliver training and education in the use and requirements of the CDM.
- Manage maintenance and upgrades to the CDM system and reporting.
- Check that incoming documents to CDM meet the agreed standards.
- Complete agreed reporting routines.
- Maintains the performance of documentation control through the use of agreed Key Performance Indicator (KPIs)
About You
We’d love you to have the following skills and experience, but please apply if you think you’d be able to perform well in this role!
- Self-motivated and organised.
- IT literate to a good standard with the ability to adopt automation solutions when required.
- A good attention to detail.
- Able to identify opportunities to improve processes, systems and documentation.
- Comfortable with communicating with cross-functional teams, at all levels of the organisation.
- Confidence to challenge internal teams on their documents that are submitted for publication to the CDM.
- A good understanding of Microsoft and Google applications.
- A working understanding of Quality Management Systems and documentation would be beneficial
- Proven experience of managing and organising digital documentation.
- Experience of working with Quality systems.
- Experience of working in a Warehouse and/or Manufacturing environments.
- Experience of ERP systems (SAP would be beneficial).
- Experience of process mapping and the development of Standard Operating Procedures (SOP)
- Involvement in ISO 9001 certification process would be beneficial
- Experience working in a Lean environment.
- A good level of education (GCSE and above) in Mathematics, Information Technology and English
- Full driving licence is required
- A recognised qualification in Quality/ QMS would be beneficial.
- A recognised qualification in Continuous Improvement techniques would be beneficial.
- About Unipart
We are a supply chain performance improvement partner.
We Design, Make, Move, and Improve components in our customers’ supply chains, keeping their operations and assets moving and working better, for longer.
Through our commitment to continuously driving operational efficiencies, we improve performance - saving time, cost, and carbon.
Our ambition is to be the driving force behind efficient, resilient, and sustainable supply chains.
Equality, Diversity, and Inclusion
We believe that a great workplace is one where you can bring your whole self to work.
Our recruitment process is designed to be accessible, inclusive, and based entirely on merit.
We define merit through a combination of technical skills and the core behaviours that help our people thrive at Unipart.
We welcome applications from everyone, regardless of background or circumstances.
We are committed to a policy of equal opportunity that exceeds our statutory obligations under the Equality Act 2010 and subsequent legislation.
Whether it’s your age, disability, neurodiversity, gender identity, family status, or any other characteristic that makes you ‘you’ - it is your talent and potential that we value most.
Adjustments for you
We want you to perform at your best.
If you require any reasonable adjustments or have specific accessibility needs at any stage of the application or interview process, please let us know.
We are here to support you.
Controlled Document Coordinator in Doncaster employer: Unipart
Unipart is an exceptional employer that prioritises employee wellbeing and professional growth, offering a competitive salary alongside 30 days of holiday, a robust pension scheme, and flexible benefits tailored to individual needs. Our inclusive work culture fosters collaboration and innovation, ensuring that every team member can thrive while contributing to our mission of enhancing supply chain performance in a dynamic Cowley environment. Join us to be part of a forward-thinking team dedicated to operational excellence and sustainability.
StudySmarter Expert Advice🤫
We think this is how you could land Controlled Document Coordinator in Doncaster
✨Tip Number 1: Get Involved in Consulting Case Competitions
Look for case competitions hosted by universities and consulting firms. They’re a fab way to showcase your problem-solving skills and meet industry players. Plus, winning one can seriously boost your CV, which we know is key when applying for roles like Controlled Document Coordinator at Unipart!
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Tap into your university’s alumni network; many consultants love to help out new talent. Reach out to alumni who are working in management consulting, they might have insider knowledge about openings at firms like Unipart or be willing to refer you for that Controlled Document Coordinator position!
✨Tip Number 3: Attend Industry Events and Conferences
Keep an eye on management consulting events, workshops, or panels. These are prime opportunities to network with top professionals and get your name out there. You might even bump into someone from Unipart who’s on the lookout for their next Controlled Document Coordinator star!
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Engage with online platforms that offer consulting simulations or courses. Prove your chops by completing relevant projects — this not only beefs up your experience but also gives you concrete examples to chat about during interviews for that full-time Controlled Document Coordinator role at Unipart!
We think you need these skills to ace Controlled Document Coordinator in Doncaster
Some tips for your application 🫡
Show Your Problem-Solving Skills:In management consulting, it's all about problem-solving—so make sure your CV highlights your analytical and critical thinking skills. Include examples from your studies or previous roles where you tackled complex issues or came up with innovative solutions. Quantify your achievements whenever possible to demonstrate your impact!
Tailor Your Cover Letter:Your cover letter is your chance to explain why you're a perfect fit for the consulting world. Focus on your motivation for joining the industry and how your skills align with the requirements of the role at Unipart. Remember to mention any relevant coursework or projects that showcase your understanding of strategic frameworks or business models!
Highlight Team Experience:Consultants often work in teams, so it's vital to showcase your collaborative skills. Include experiences where you've worked effectively with others, whether in academic group projects or internships. Discuss your role in the team and how you helped achieve common goals, demonstrating you can thrive in a consultancy environment.
Professionalise Your Online Presence:Make sure your LinkedIn and any other professional profiles are up to date, reflecting your career aspirations in management consulting. Connect with industry professionals and follow relevant groups—show you’re serious about entering this field. Applying through our website is a great way to get noticed, so showcase your personality and enthusiasm there!
How to prepare for a job interview at Unipart
✨Master the Case Study Game
In management consulting, case study interviews are all the rage. Make sure to practice structuring your thoughts and analysing data on the fly. Use resources like example case studies to get comfortable with frameworks and solutions. Remember, it’s not just about getting the right answer but showcasing your thought process, so talk us through your reasoning!
✨Know Your Numbers
Be prepared for some numerical and analytical questions. Brush up on your mental math and be ready to interpret data from charts or graphs. We might throw some business scenarios at you that require a quick turnaround on numerical analysis, so practice these skills to feel confident and swift!
✨Show Your Leadership Flair
As this is a full-time role, we want to see your potential as a seasoned consultant. Be ready to discuss experiences where you've led a project or a team. Think about times you've influenced decisions or navigated challenges—this is your chance to show how you can thrive in a fast-paced, collaborative environment.
✨Be a Cultural Fit
We’re not just looking for brains; we want to see if you vibe with our company culture at Unipart. Prepare to share how your values align with ours. Have a think about what makes a great team environment for you and how you can contribute to that. A good cultural fit goes a long way in management consulting!
