Key Responsibilities
UK Office Administration & Finance
- Manage the day-to-day administrative operations of the UK office to ensure efficient and effective workplace support; coordinate office facilities, vendor management, procurement activities, office supplies, and administrative services.
- Support local HR administrative duties such as visa application, corporate events, meeting or team building organisation, attendance management, etc.
- Support budgeting processes and monitor office operating expenses against approved budgets. Process invoices, expense claims, purchase requests, and payment documentation in accordance with company policies.
- Liaise with external vendors, service providers, banks, landlords, and professional advisors as required.
- Maintain accurate administrative and financial records and supporting documentation.
Regional Administration Coordination
- Support the Regional Manager in coordinating administration activities across multiple European offices, assisting in implementing standardized administrative processes and best practices across the region.
- Act as a liaison with local office administrators to ensure alignment with regional policies, procedures, and operational requirements, facilitating communication and information sharing between regional and local office teams.
- Support regional projects related to office operations, workplace management, and administrative efficiency improvements.
Internal Control Support
- Assist in monitoring compliance with company administrative, procurement, expense, and financial control policies. Consolidate information from regional offices and provide periodic reviews of key administrative and financial processes across regional offices. Track control implementation, identify process gaps, and follow up on corrective actions.
- Maintain documentation related to internal controls, audits, and compliance requirements; assist with internal and external audit requests and documentation preparation.
Qualifications
- Bachelor's degree in Business Administration, Finance, Accounting, Management, or a related field.
- Minimum 2 years of experience in administration, finance, operations, or office management.
- Experience working in a multinational or multi-country environment is preferred.
- Understanding of financial controls, procurement processes, budgeting, and administrative operations.
- Strong organizational and project coordination skills.
- Excellent communication and stakeholder management abilities.
- Ability to work effectively across different countries, cultures, and functions.
- Strong attention to detail and ability to manage multiple priorities.
- Professional proficiency in English, both written and spoken.
The Regional Administration & Finance Coordinator is responsible for overseeing the full spectrum of administration and finance operations for the UK office while supporting regional administration governance across Europe. The role works closely with the Regional Manager and local administrative teams across multiple European offices to ensure consistent implementation of company policies, administrative standards, financial controls, and operational best practices.
This position does not have direct people management responsibilities but serves as a key coordination point between the Regional Manager, local office administrators, and HQ departments including Admin, Procurement and Finance functions.
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