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- Tasks: Support a creative director in managing business and personal tasks while ensuring smooth studio operations.
- Company: Leading Fashion Advertising Agency known for innovative campaigns and branding.
- Benefits: Competitive salary, pension, private medical insurance, and generous holiday allowance.
- Why this job: Join a dynamic team and play a key role in the fashion advertising industry.
- Qualifications: 7+ years supporting senior executives with strong organisational and communication skills.
- Other info: Fast-paced environment with opportunities for growth and creativity.
The predicted salary is between 60000 - 75000 £ per year.
Our client, a leading Fashion Advertising Agency specialising in advertising campaigns across print and digital, as well as branding and packaging, is seeking an experienced Executive Assistant / Studio Manager to work closely with the Founder / Creative Director, acting as a trusted right hand across both business and personal matters, while ensuring the smooth day-to-day running of the studio. This is a fast-paced and demanding position requiring a high level of organisation, discretion and judgement. The successful candidate will be proactive and detail-oriented, with the ability to anticipate needs, take ownership of responsibilities, and manage a broad and varied workload with confidence and autonomy.
Hours: 09:30 – 18:30 (with out-of-hours support as required)
Location: West London (4 days in-office, Fridays typically WFH)
Salary: £60k-£75k dependent on experience
Start Date: May 2026
Interviewing: ASAP
Benefits: Pension & Private Medical Insurance
Holiday: 25 days plus bank holidays (to be taken in line with fashion industry calendar; 15 days fixed leave in August (dates may vary slightly year to year), 5 days between Christmas / New Year. Remaining 5 days of annual leave to be taken at the employee's discretion)
Responsibilities:
- Managing a constantly evolving diary across both business and personal commitments
- Coordinating domestic and international travel, including itineraries, accommodation, transport, and last-minute changes
- Full management of day-to-day finances across both business and personal accounts, including payments, supplier invoices, payroll, maintaining accurate financial records, and supporting the preparation of VAT returns
- Acting as the point of contact for external partners, including accountants, agents and other advisors
- Overseeing HR processes, including onboarding and offboarding, as well as pension and private health insurance
- Production support, including preparing shoot estimates, processing staff expenses, job billing, and invoicing client fees and expenses
- Running studio operations, liaising with landlords, agents and contractors regarding maintenance and building works, handling insurance policies, ensuring Health & Safety compliance, and maintaining supplier accounts (IT, telecoms, utilities)
- Studio management, including procurement of supplies, coordinating couriers, preparing for client meetings, and ensuring the smooth running of the studio
- Providing IT support and troubleshooting issues across devices and systems, and acting as a first point of contact for technical queries
- Coordinating with drivers and other relevant parties to support daily logistics
- Scheduling and managing personal appointments
- Running personal and office errands as required, such as gift sourcing and ad hoc requests
Qualifications:
- 7+ years' experience supporting a senior executive, director or founder in a similar environment
- Strong organisational and time management skills, with the ability to manage multiple priorities and a varied workload
- Proven experience managing financial administration
- High level of discretion in handling confidential personal and business matters
- Confident communicator, able to build effective working relationships across all levels
- Proactive and highly organised, with the ability to work independently and use sound judgement
- Strong technical proficiency across Microsoft Office, Adobe and Apple Mac systems, with the confidence to troubleshoot day-to-day IT issues
- Calm and composed under pressure, with a flexible, solutions-focused approach
- Comfortable working in a small office environment
Executive Assistant & Studio Manager - Founder / Creative Director, Fashion Advertising in London employer: Union Talent Limited
Contact Detail:
Union Talent Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Studio Manager - Founder / Creative Director, Fashion Advertising in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the fashion advertising world. Attend industry events, join relevant online groups, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the agency and its recent campaigns. Be ready to discuss how your skills can help streamline their operations. Show them you’re not just another candidate; you’re the right hand they’ve been looking for!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your fit for the role. It shows you’re genuinely interested and keeps you top of mind.
✨Tip Number 4
Apply through our website! We make it easy for you to showcase your skills and experience. Plus, it helps us keep track of your application and ensures you’re considered for the roles that suit you best. Don’t miss out!
We think you need these skills to ace Executive Assistant & Studio Manager - Founder / Creative Director, Fashion Advertising in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Executive Assistant & Studio Manager. Highlight your experience in managing diaries, coordinating travel, and handling finances, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this fast-paced environment. Mention specific experiences that demonstrate your organisational skills and discretion.
Showcase Your Proactivity: In your application, give examples of how you've anticipated needs and taken ownership of responsibilities in previous roles. This will show us that you can handle the varied workload with confidence and autonomy.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Union Talent Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Executive Assistant & Studio Manager position. Familiarise yourself with the specific tasks mentioned in the job description, like managing a busy diary and coordinating travel. This will help you demonstrate how your experience aligns perfectly with what they need.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, come prepared with examples of how you've successfully managed multiple priorities in the past. You could even bring a portfolio or a brief case study that highlights your organisational strategies and how they led to successful outcomes.
✨Demonstrate Discretion and Judgement
Given the nature of the role, it's crucial to convey your ability to handle confidential matters with discretion. Prepare to discuss situations where you've had to exercise sound judgement, especially in fast-paced environments. This will reassure them that you can be trusted with sensitive information.
✨Be Ready for Technical Questions
As the role involves IT support and troubleshooting, brush up on your technical skills, particularly with Microsoft Office, Adobe, and Apple Mac systems. Be ready to answer questions about how you've resolved technical issues in the past, as this will show your confidence and proficiency in handling day-to-day IT challenges.