At a Glance
- Tasks: Support the COO and family with diverse administrative tasks in a dynamic environment.
- Company: Join a prestigious family office with a supportive and upbeat team culture.
- Benefits: Competitive salary based on experience, flexible hours, and opportunities for personal growth.
- Other info: Ideal for those seeking a challenging yet rewarding career path.
- Why this job: Be part of a unique role where no two days are the same and make a real impact.
- Qualifications: Strong computer skills, problem-solving abilities, and a positive attitude are essential.
The predicted salary is between 30000 - 40000 £ per year.
A busy right-hand role primarily supporting the COO of a single-family office, with some support for the family, Chairman and Senior House Manager when needed.
The role requires a highly skilled generalist and problem solver, ideally with family office assistant or private PA experience. A background or qualification in accounting or finance, or demonstrable experience with accounts and budgets, would be ideal but is not essential.
No two days are the same, and the flexibility to pivot is important. The position requires a positive, can-do and polished individual with sound judgement, excellent interpersonal skills and discretion, to join a hardworking and upbeat team.
Hours: 9am - 5pm
Location: Near Newbury
Salary: Depending on experience
Start Date: ASAP
Interviewing: ASAP
Responsibilities Include:
- Supporting the COO, family, Chairman and Senior House Manager as required
- Telephone and reception duties, including updating the telephone directory, providing directions, arranging taxis, and meet-and-greet duties
- Coordinating contractors onsite, notifying Security, and handling NDAs
- Liaising with other satellite offices and teams linked to the office
- Office diary management, including updating annual leave in the team calendar
- Managing post, correspondence and invitations, as well as couriers and post office errands
- Assisting with onboarding new employees, recruitment research and HR support
- Filing and document management
- Taking weekly department meeting notes
- Managing first aid supplies, training and related courses
- Ordering stationery, office supplies and sundries
- Assisting with overseas property shipments and projects as required, including ad hoc payments
- Assisting with household budgets across multiple properties
- Managing expenses, logging and recording relevant information
- Supporting with Christmas gifts, staff Christmas parties and ad hoc family events as required
- Vehicle management, including insurance policies, road tax, MOTs and breakdown cover
- Archive assistance when required
- Asset tracking and filing
Essential Requirements:
- Excellent computer literacy, including Outlook, Word (including Mail Merge) and Excel
- Accounting or financial background, or experience dealing with budgets
- Driver with a valid licence
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
Family Office Assistant/Administrator employer: Union Talent Limited
Join a dynamic and supportive team in a prestigious family office near Newbury, where your contributions will be valued and recognised. We offer a flexible work environment that encourages personal growth and development, alongside competitive benefits and a positive work culture. This role not only provides the opportunity to work closely with senior management but also allows for meaningful engagement with the family, making every day unique and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Family Office Assistant/Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Family Office Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the family office sector and brush up on your knowledge of accounting and finance basics. Being able to chat confidently about these topics will show you're serious about the role and ready to support the COO and the team.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to pivot and handle the varied responsibilities that come with being a Family Office Assistant.
✨Tip Number 4
Don't forget to apply through our website! It streamlines the process and ensures your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Family Office Assistant/Administrator
Some tips for your application 🫡
Craft a Stellar Cover Letter:Your cover letter is your chance to shine! Make sure to highlight your relevant experience and how it aligns with the role. Keep it concise but impactful, showing us why you're the perfect fit for the Family Office Assistant position.
Tailor Your CV:Don’t just send us any old CV! Tailor it to showcase your skills and experiences that are most relevant to the job description. We want to see how your background in accounting or administration makes you a great candidate.
Be Clear About Your Availability:When applying, let us know when you can start and your availability for interviews. This helps us move quickly and efficiently through the hiring process, so we can get you on board as soon as possible!
Include References:If you have references ready, include them in your application. They can really strengthen your case and give us more insight into your work ethic and skills. The more info you provide, the better we can advocate for you!
How to prepare for a job interview at Union Talent Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Family Office Assistant/Administrator. Familiarise yourself with the tasks mentioned in the job description, like diary management and liaising with contractors. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Problem-Solving Skills
Since this role requires a highly skilled generalist and problem solver, prepare examples from your past experiences where you've successfully tackled challenges. Think about situations where you had to pivot quickly or manage multiple tasks at once, and be ready to share these stories during the interview.
✨Highlight Your Interpersonal Skills
This position demands excellent interpersonal skills and discretion. Be prepared to discuss how you've built relationships in previous roles, especially in high-pressure environments. You might want to mention any experience you have in supporting senior management or working closely with families, as this will resonate well with the interviewers.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the team dynamics, the COO's management style, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
