Executive Assistant & Studio Manager - Founder / Creative Director, Fashion Advertising

Our client, a leading Fashion Advertising Agency specialising in advertising campaigns across print and digital, as well as branding and packaging, is seeking an experienced Executive Assistant / Studio Manager to work closely with the Founder / Creative Director, acting as a trusted right hand across both business and personal matters, while ensuring the smooth day-to-day running of the studio.

This is a fast-paced and demanding position requiring a high level of organisation, discretion and judgement. The successful candidate will be proactive and detail-oriented, with the ability to anticipate needs, take ownership of responsibilities, and manage a broad and varied workload with confidence and autonomy.

• Hours: 09:30 – 18:30 (with out-of-hours support as required)
• Location: West London (4 days in-office, Fridays typically WFH)
• Salary: £60k-£75k dependent on experience
• Start Date: May 2026
• Interviewing: ASAP
• Benefits: Pension & Private Medical Insurance
• Holiday: 25 days plus bank holidays (to be taken in line with fashion industry calendar; 15 days fixed leave in August, 5 days between Christmas / New Year, remaining 5 days at employee’s discretion)

Responsibilities include, but are not limited to:

• Managing a constantly evolving diary across both business and personal commitments
• Coordinating domestic and international travel, including itineraries, accommodation, transport, and last-minute changes
• Full management of day-to-day finances across both business and personal accounts, including payments, supplier invoices, payroll, maintaining accurate financial records, and supporting the preparation of VAT returns
• Acting as the point of contact for external partners, including accountants, agents and other advisors
• Overseeing HR processes, including onboarding and offboarding, as well as pension and private health insurance
• Production support, including preparing shoot estimates, processing staff expenses, job billing, and invoicing client fees and expenses
• Running studio operations, liaising with landlords, agents and contractors regarding maintenance and building works, handling insurance policies, ensuring Health & Safety compliance, and maintaining supplier accounts (IT, telecoms, utilities)
• Studio management, including procurement of supplies, coordinating couriers, preparing for client meetings, and ensuring the smooth running of the studio
• Providing IT support and troubleshooting issues across devices and systems, and acting as a first point of contact for technical queries
• Coordinating with drivers and other relevant parties to support daily logistics
• Scheduling and managing personal appointments
• Running personal and office errands as required, such as gift sourcing and ad hoc requests

Candidates must be / have:

• 7+ years’ experience supporting a senior executive, director or founder in a similar environment
• Strong organisational and time management skills, with the ability to manage multiple priorities and a varied workload
• Proven experience managing financial administration
• High level of discretion in handling confidential personal and business matters
• Confident communicator, able to build effective working relationships across all levels
• Proactive and highly organised, with the ability to work independently and use sound judgement
• Strong technical proficiency across Microsoft Office, Adobe and Apple Mac systems, with the confidence to troubleshoot day-to-day IT issues
• Calm and composed under pressure, with a flexible, solutions-focused approach
• Comfortable working in a small office environment

Please note that we receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aid your application:

• Detail your relevant experience in a Cover Letter and include this on an up to date CV
• Quote your required salary
• Confirm your availability for interview and when you could start a new role
• If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.