Our client, the Founder of a high-profile Music Management Company, is seeking an exceptional Executive Assistant to provide first-class support across all aspects of their professional and personal life.
This is a fast-paced, demanding and highly varied role, ideally suited to an experienced EA who thrives in an environment where priorities can change at a moment’s notice. You will have a proven track record of supporting a high-profile individual in a complex, high-volume role, with the ability to anticipate needs, remain calm under pressure and stay one step ahead at all times.
Experience within the music industry would be advantageous, although it is not essential. Candidates with backgrounds in the wider creative, entertainment or talent industries will also be considered.
Working closely with artist managers, PAs and the wider team, you will play a pivotal role in ensuring the smooth running of the Principal’s day-to-day life. You will also provide support to the wider team and family, managing multiple priorities with discretion, efficiency and impeccable attention to detail.
The role is office based 5 days per week with occasional travel when required.
Hours:-Full time with out of hours support
Location:- Central London (5 days per week office based) with occasional travel when required
Salary:- £65-70k dependant on experience
Start Date:- November/December
Interviewing:- ASAP
Key responsibilities
- Manage complex personal and business diaries for Principal (and the wider team where needed).
- Run the Principal's inbox in full, drafting, responding to and actioning correspondence.
- Prioritise requests, protect the principals' time and handle highly sensitive information with complete discretion.
- Schedule personal and business appointments and handle day-to-day life admin for principal and family.
- Plan family logistics and gifts for family, friends and business partners.
- Coordinate travel around touring, for family trips + personal commitments.
- Plan high-security personal and work travel worldwide for the principals and their family, from start to finish.
- Coordinate travel around touring, family trips and personal commitments.
- Manage visas, customs and time-sensitive movement for high-profile travellers.
- Oversee multiple properties for both principals and their wider family, covering purchases, maintenance, staffing and contractor relationships.
- Lead major renovation projects and act as gatekeeper for all contractors and third parties.
- Run approval processes and budget sign-offs with the principals.
- Lead all team recruitment and handle ad hoc HR, including holiday requests and team processes
Skills and experience
- Extensive EA experience supporting high-profile principals, artists and high-net-worth individuals.
- A proven record of running complex business, personal, household and event operations across several countries.
- Experience managing property portfolios, renovations and contractor relationships.
- Experience line managing and building a support team.
- Absolute discretion and sound judgement with confidential information.
- Calm, proactive and resourceful under pressure, with strong attention to detail.
- Advanced MS Office skills on Mac and PC.
- Full UK driving licence.
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EA to Founder, Music Management in City of London employer: Union Talent Limited
Join a dynamic and supportive team in Dubai, where your role as an Executive Assistant / Travel Co-ordinator will be pivotal in managing complex travel arrangements for a high-profile Principal. Our company fosters a collaborative work culture that values proactivity and attention to detail, offering you the chance to grow your skills in a fast-paced environment while enjoying the unique benefits of working in one of the world's most vibrant cities. With flexible hours accommodating international time zones, you'll find a rewarding balance between professional development and personal fulfilment.
