At a Glance
- Tasks: Support the COO and family with diverse administrative tasks in a dynamic environment.
- Company: Join a vibrant family office team near Newbury, known for its supportive culture.
- Benefits: Flexible hours, competitive salary, and opportunities for personal growth.
- Other info: Ideal for problem solvers who thrive in a fast-paced, upbeat team.
- Why this job: Be part of a unique role where no two days are the same and make a real impact.
- Qualifications: Strong computer skills and a positive attitude; finance experience is a plus but not essential.
The predicted salary is between 30000 - 40000 £ per year.
A busy right‑hand role primarily supporting the COO of a single‑family office, with some support for the family, Chairman and Senior House Manager when needed. The role requires a highly skilled generalist and problem solver, ideally with family office assistant or private PA experience. A background or qualification in accounting or finance, or demonstrable experience with accounts and budgets, would be ideal but is not essential. No two days are the same, and the flexibility to pivot is important. The position requires a positive, can‑do and polished individual with sound judgement, excellent interpersonal skills and discretion, to join a hardworking and upbeat team.
Hours: 9am - 5pm
Location: Near Newbury
Salary: Depending on experience
Start Date: ASAP
Interviewing: ASAP
Responsibilities:
- Supporting the COO, family, Chairman and Senior House Manager as required
- Telephone and reception duties, including updating the telephone directory, providing directions, arranging taxis, and meet‑and‑greet duties
- Coordinating contractors onsite, notifying Security, and handling NDAs
- Liaising with other satellite offices and teams linked to the office
- Office diary management, including updating annual leave in the team calendar
- Managing post, correspondence and invitations, as well as couriers and post office errands
- Assisting with onboarding new employees, recruitment research and HR support
- Filing and document management
- Taking weekly department meeting notes
- Managing first aid supplies, training and related courses
- Ordering stationery, office supplies and sundries
- Assisting with overseas property shipments and projects as required, including ad hoc payments
- Assisting with household budgets across multiple properties
- Managing expenses, logging and recording relevant information
- Supporting with Christmas gifts, staff Christmas parties and ad hoc family events as required
- Vehicle management, including insurance policies, road tax, MOTs and breakdown cover
- Archive assistance when required
- Asset tracking and filing
Essential Requirements:
- Excellent computer literacy, including Outlook, Word (including Mail Merge) and Excel
- Accounting or financial background, or experience dealing with budgets
- Driver with a valid licence
Family Office Assistant/Administrator in Andover employer: Union Talent Limited
Join a dynamic and supportive team as a Family Office Assistant/Administrator, where your contributions will directly impact the smooth operation of a prestigious family office near Newbury. We pride ourselves on fostering a positive work culture that values flexibility, collaboration, and personal growth, offering opportunities for professional development in a unique environment. With competitive salary packages and a focus on employee well-being, this role is perfect for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Family Office Assistant/Administrator in Andover
✨Tip Number 1
Network like a pro! Reach out to your connections in the family office sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your problem-solving abilities and how you’ve handled diverse tasks in previous roles.
✨Tip Number 3
Be flexible and adaptable! Highlight your ability to pivot and manage multiple responsibilities, as this role demands a can-do attitude and versatility.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Family Office Assistant/Administrator in Andover
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Family Office Assistant role. Highlight any relevant experience in supporting senior management, managing budgets, or working in a family office environment.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our upbeat team. Mention specific examples of how you've demonstrated discretion and problem-solving skills in previous roles.
Show Off Your Tech Skills:Since the role requires excellent computer literacy, don’t forget to mention your proficiency in Outlook, Word, and Excel. If you have experience with Mail Merge or managing office diaries, make sure to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity as soon as possible!
How to prepare for a job interview at Union Talent Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Family Office Assistant/Administrator. Familiarise yourself with the tasks mentioned in the job description, like diary management and liaising with contractors. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Problem-Solving Skills
Since this role requires a highly skilled generalist and problem solver, prepare examples from your past experiences where you've successfully tackled challenges. Think about times when you had to pivot quickly or manage multiple tasks simultaneously, and be ready to share these stories during the interview.
✨Highlight Your Interpersonal Skills
This position demands excellent interpersonal skills and discretion. Be prepared to discuss how you've built relationships in previous roles, especially in high-pressure environments. You might want to mention any experience you have with senior management or family dynamics, as this will resonate well with the interviewers.
✨Demonstrate Flexibility and Positivity
The job requires a can-do attitude and the ability to adapt to changing circumstances. During the interview, convey your enthusiasm for the role and your willingness to take on various tasks. Share examples of how you've maintained a positive outlook in challenging situations, as this will align with the upbeat team culture they’re looking for.
