Payroll Senior Coordinator in Derby

The Union of Students are looking for a Payroll Senior Coordinator to assist the Head of Finance in the smooth running of the Union Finance Department. They will be responsible for the accurate and timely processing of payroll, helping to maintain precise financial records, and ensuring compliance with all relevant payroll regulations. This role involves collaborating with the Human Resources team to manage employee data and contribute to the smooth operation of the wider finance team. The post holder will assist in the preparation of accurate and timely Financial Management accounts and oversee the Sales Ledger and Finance Coordinator role ensuring that the sales ledger invoices are accurate and income is received. They will pay attention to detail and can work in a busy environment and to tight deadlines. It is expected that they will provide cover for the finance team in periods of absence as other team members would be expected to provide cover for this role under the same circumstances. As a member of the Union of Students the post holder will contribute to and support the delivery of our Strategic Plan.

Main Responsibilities

• Payroll Management
  • Manage end-to-end administration of permanent and student payrolls using SAGE.
  • Ensure full compliance with HMRC, pension and statutory requirements.
  • Process monthly and four‑weekly payrolls, including timesheets, holiday pay and accruals.
  • Maintain accurate payroll records, cost centre allocations and control account reconciliations.
  • Complete all HMRC submissions (RTI, PAYE, P60s, P11Ds, P45s, Class 1A NI).
  • Administer pension schemes, including monthly payments, annual reviews and statutory re‑enrolment.
  • Manage payroll-related benefits including car parking deductions and healthcare schemes.
  • Act as a payroll point of contact for staff, providing guidance and resolving queries.
• Human Resources Administration
  • Coordinate documentation for new starters and leavers, including right‑to‑work checks.
  • Maintain accurate employee records across HR systems and master spreadsheets.
  • Administer holiday entitlements, pro‑rata calculations and service‑based enhancements.
  • Monitor sickness absence and trigger alerts in line with organisational policy.
  • Act as first point of contact for routine HR queries and provide basic workforce reporting.
  • Support day‑to‑day HR administration to ensure smooth organisational operations.
• Financial Management & Reporting
  • Support the Head of Finance in producing high‑quality, timely financial management information.
  • Prepare monthly cost centre reports and ensure journals are accurate and submitted on schedule.
  • Oversee sales ledger activity, ensuring invoices are accurate and income is received promptly.
  • Identify and escalate financial risks or issues as they arise.
  • Contribute to business case development and continuous improvement initiatives across teams.

The Union’s mission is to represent, support and empower students by championing their voices and interests at every level. Rooted in our values that we care for each other, we are better together, we share success and we are positive, we work to ensure every student feels included, supported and able to thrive. Through advocacy, collaboration and student‑led activity, we create opportunities for students to shape their experience, overcome barriers and make a positive impact within the University and beyond.