Project Coordinator

My client is looking for a projects co-ordinator to join the team structured around Facilities Management, building services and full MEP projects. This opportunity will see you developing your current skills, learning new skills and being supported so that with business growth, you will be in-line for the opportunity to progress your career.

Role Overview

We are seeking a hard-working, ambitious, and career-driven Project Co-Ordinator to join our growing team based in Portsmouth. This is a permanent, office-based role supporting the delivery of projects primarily within the Facilities Management (FM) sector, although experience within M&E Construction or Fit-Out environments will also be considered.

The successful candidate will play a key role in supporting Project Managers and the wider operations team, ensuring projects are delivered efficiently, safely, and to a high standard. This position offers excellent scope for progression as the business continues to grow, making it ideal for someone motivated to build a long-term career.

Key Responsibilities

• Project Administration & Support

• Provide day-to-day administrative support to Project Managers
• Assist with project setup, tracking, and close-out activities
• Maintain accurate project records and documentation

• Support the coordination of subcontractors and suppliers
• Assist with onboarding, documentation collection, and compliance checks
• Liaise with suppliers regarding orders, delivery times, and queries

• Act as a point of contact for clients regarding project updates and queries
• Support client reporting and general communication
• Maintain a professional and responsive service at all times

• Maintain and update project data within internal systems
• Use CAFM / CRM platforms to log jobs, update progress, and manage records
• Joblogic experience is beneficial, but not essential

• Assist with programme scheduling and resource planning
• Coordinate diaries, labour allocation, and key milestones
• Monitor progress and flag potential issues to Project Managers

• Provide wider administrative support to the business as required
• Assist with reporting, document control, and internal coordination

Skills & Experience

Essential

• Experience in a Project Co-ordinator, Project Administrator, or similar role
• Background within Facilities Management, M&E Construction, or Fit-Out
• Strong organisational and administrative skills
• Excellent communication skills, both written and verbal
• Confident working with IT systems and Microsoft Office

Desirable

• Experience using CAFM or CRM systems (Joblogic advantageous but not essential)
• Knowledge of Health & Safety processes within construction or FM environments

Personal Attributes

• Hard-working and reliable
• Ambitious, motivated, and driven
• Eager to learn and develop professionally
• Career-focused with a desire to progress as the business grows
• Able to work effectively in a fast-paced office environment

What’s on Offer

• Competitive salary dependent on experience (DOE)
• Permanent, stable position within a growing business
• Clear opportunities for career progression and development
• Supportive and professional working environment

If you feel like you are ready to take on a strong opportunity like this, challenge yourself and find a place of work where you are not only valued, but rewarded for your work. Please apply with your most up to date CV and contact number and we will be in contact as soon as possible.