At a Glance
- Tasks: Support senior leaders by managing schedules, coordinating meetings, and handling communications.
- Company: Join Unibail-Rodamco-Westfield, a leader in innovative real estate development.
- Benefits: Enjoy a competitive salary, health perks, and opportunities for personal growth.
- Other info: Join a diverse team committed to reshaping community connections and urban living.
- Why this job: Be at the heart of operations, making a real impact in a dynamic environment.
- Qualifications: Experience as a PA or EA with strong organisational and communication skills.
The predicted salary is between 45000 - 55000 £ per year.
A pivotal role supporting senior leadership in a fast-paced, high-performing environment. We’re looking for a highly organised and proactive Personal Assistant to provide seamless support to the Chief Operating Officer (COO), Chief Investment Officer (CIO) and senior Director(s). This is a critical role at the heart of the business, ensuring the smooth running of operations, enabling effective communication, and supporting coordination across a dynamic and fast-moving organisation.
You’ll be someone who thrives on juggling priorities, anticipates needs before they arise, and brings a high level of professionalism, discretion, and attention to detail to everything you do.
Key objectivesAs a Personal Assistant, you will deliver high-level administrative and organisational support to senior stakeholders, ensuring their time is managed effectively and business priorities are executed smoothly. You will act as a central point of coordination across teams, managing complex schedules, facilitating communication, and supporting operational excellence across the Leasing function.
What you will be doing…- Executive & Administrative Support
- Proactively manage complex diaries, meetings, and scheduling across multiple stakeholders
- Coordinate large internal and external meetings, including annual agent and JV partner engagements
- Prepare agendas, briefing materials, and follow-up actions
- Manage inbox queries and respond on behalf of senior leaders where appropriate
- Provide general administrative support, including document preparation and handling
- Travel, Expenses & Procurement
- Arrange travel and accommodation, ensuring cost-effective and efficient planning
- Manage travel requirements for the Leasing team and wider business where needed
- Process expenses using Concur and manage purchase orders via SAP 4 Hana
- Act as Procurement Coordinator for Northern Europe, managing trackers and supplier queries
- Office & Operational Support
- Act as a key point of contact for visitors and internal stakeholders
- Maintain office supplies and coordinate with external vendors
- Organise and manage filing systems (digital and physical)
- Handle sensitive and confidential information with discretion
- Manage concession documentation and maintain tracking processes
- Leasing Plans & Internal Coordination
- Support the preparation and circulation of Tenant Mix and Leasing plans
- Coordinate updates and ensure deadlines are met for internal reviews
- Manage the distribution of key planning documentation across locations
- HR & Systems Support
- Run reports and support follow-up actions for leadership
- Assist with onboarding new team members and integration into the business
- Team & Communication Support
- Coordinate internal communications, updates, and announcements
- Support the organisation of events, town halls, and leadership meetings
- Assist with cross-functional projects, tracking actions and deadlines
- Process Improvement
- Identify opportunities to improve administrative processes and efficiency
- Support the development of best practices across the COO’s organisation
- Proven experience in a PA or EA role supporting senior stakeholders
- Exceptional organisational and time management skills
- Strong written and verbal communication abilities
- High level of professionalism, discretion, and reliability
- Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel)
- Experience with systems such as Concur, SAP, SAP4Hana or similar platforms
- Experience in a fast-paced, international, or matrixed organisation
- Strong relationship-building skills across multiple stakeholder groups
- Confidence in managing competing priorities and deadlines
At Unibail-Rodamco-Westfield (URW), we develop and operate a portfolio of sustainable, premium, mixed-use real estate assets across Europe and the United States. Driven by our purpose to Reinvent Being Together, we are committed to accelerating urban regeneration and rethinking how we live together in cities.
We put people development and learning at the heart of what we do. We'll help you master your role, build your technical skills, and take advantage of top-notch management and leadership programs. From face-to-face workshops to our global online learning resources, we encourage you to make learning a part of your daily routine. We offer a fantastic pension plan, bonus scheme, and plenty of other incentives. We also prioritise your health and wellbeing, training employees as mental health ambassadors to support and educate our team.
At URW, our purpose is to Reinvent Being Together, reimagining how people and communities connect, socialise, and experience dynamic moments in unique and meaningful ways. We are proud to promote equal opportunities and embrace diversity in profiles, experiences, and skills.
Personal Assistant (PA) to C-Suite in London employer: Unibail-Rodamco-Westfield
At Unibail-Rodamco-Westfield, we pride ourselves on being an exceptional employer that prioritises employee development and wellbeing. Our dynamic work culture fosters collaboration and innovation, providing ample opportunities for personal and professional growth while supporting a healthy work-life balance. With comprehensive benefits including a fantastic pension plan, health insurance, and wellness initiatives, we empower our employees to thrive in a fast-paced environment that values diversity and community impact.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (PA) to C-Suite in London
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who know the C-Suite. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Show us you understand their vision and how you can support it as a Personal Assistant.
✨Tip Number 3
Practice your communication skills. As a PA, you'll need to convey information clearly and professionally. Mock interviews with friends can help you nail this!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly.
We think you need these skills to ace Personal Assistant (PA) to C-Suite in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in supporting senior stakeholders and managing complex schedules, as these are key aspects of the job.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully juggled multiple priorities in a fast-paced environment. We want to see that you can keep everything running smoothly, just like we do at StudySmarter!
Be Professional and Discreet:Since you'll be handling sensitive information, it's important to convey your professionalism and discretion in your written application. Use clear and concise language to demonstrate your communication skills.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Unibail-Rodamco-Westfield
✨Know Your Stakeholders
Before the interview, research the C-suite executives you'll be supporting. Understand their roles, priorities, and any recent news about them or the company. This will help you tailor your responses and show that you're proactive and genuinely interested in the position.
✨Demonstrate Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated large meetings in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, showcasing your ability to juggle multiple priorities effectively.
✨Showcase Your Communication Skills
As a Personal Assistant, communication is key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief agenda for the interview itself, demonstrating your organisational prowess and attention to detail right from the start.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and discretion. Think of scenarios where you had to handle sensitive information or resolve conflicts. Be ready to explain your thought process and how you ensured smooth operations under pressure.
