At a Glance
- Tasks: Manage facilities, ensuring high standards and innovative practices for a premium environment.
- Company: Join Unibail-Rodamco-Westfield, a leader in sustainable real estate and community engagement.
- Benefits: Enjoy a fantastic pension plan, health perks, and opportunities for personal and professional growth.
- Other info: Diversity is celebrated here; we value every unique contribution to our team.
- Why this job: Make a real impact in your community while developing your skills in a dynamic environment.
- Qualifications: Experience in facilities management and strong leadership skills are essential.
The predicted salary is between 30000 - 40000 € per year.
We’re looking for a talented individual to join our Facilities Team as a Facilities Manager. Play a key role in shaping the long‑term performance of the Centre by delivering a robust asset strategy that protects and enhances the building fabric, systems, plant, and equipment while driving innovation to maintain its premium positioning.
You’ll also lead the development and delivery of an effective contract procurement and management plan, ensuring all services meet consistently high standards and reflect best‑practice estate management.
- Manage hard services contractors, ensuring daily inspections, defect management, and high‑quality maintenance across the Centre.
- Conduct regular site walks with contractors to review workmanship, compliance, and service delivery.
- Report operational findings and recommendations to the Senior Facilities Manager and deputise when required.
- Maintain an accurate and up‑to‑date PPM plan covering all service requirements.
- Develop clear contract scopes, specifications, and service level agreements that support asset lifecycle and performance.
- Lead tender processes in collaboration with procurement and other UK assets.
- Prepare business cases and commercial recommendations for contractor appointments.
- Monitor contractor performance, ensuring compliance, documentation accuracy, and audit readiness.
- Manage allocated budget areas and contribute to long‑term forecasting, ensuring best value for money.
- Source competitive quotations, benchmark costs, and promote local procurement where appropriate.
- Identify and implement cost‑saving initiatives that reduce service charge and improve ROI.
- Oversee purchase orders, goods receipting, and creditor payments with strong financial discipline.
- Ensure full compliance with health, safety, environmental, CDM, insurance, ISO45001 and ISO14001 requirements.
- Produce contract performance reviews and compliance reports.
- Support the development of long‑term sustainability programmes that reduce carbon footprint and promote environmental best practice.
- Embed energy‑efficient and sustainable requirements into third‑party contracts.
- Provide leadership and support to the facilities team and wider business.
- Collaborate across both centres to support delivery of the Centre’s Business Plan.
Proven experience in the Facilities Management and Building Services sectors. Demonstrated experience working in a senior position, able to demonstrate a management focus and leadership skills. Extensive experience in the scoping, tendering, negotiation, mobilisation, and management of contracts. Relevant safety training and a working knowledge of health and safety legislation with practical experience in the implementation of procedures. Demonstrated understanding of building principles and mechanical systems. Demonstrated experience creating and monitoring budgets. Experience of project planning and management would be advantageous. NEBOSH, or at least IOSH. Relevant Legionella management awareness and training.
At Unibail-Rodamco-Westfield (URW), we develop and operate a portfolio of sustainable, premium, mixed-use real estate assets across Europe and the United States. Driven by our purpose to Reinvent Being Together, we are committed to accelerating urban regeneration and rethinking how we live together in cities. Today, 2,000 dedicated individuals are working together to reshape the future of real estate and shopping centers by creating innovative, engaging spaces that truly redefine community connections.
URW is at the forefront of experiential entertainment, constantly pushing boundaries to craft unforgettable in-person and digital experiences. Within our Northern Europe Region - spanning the Netherlands, Denmark, Sweden, and the UK - we own and manage eight exceptional assets. We'll help you master your role, build your technical skills, and take advantage of top-notch management and leadership programs. From face-to-face workshops to our global online learning resources, we encourage you to make learning a part of your daily routine.
We offer a fantastic pension plan, bonus scheme, and plenty of other incentives. We also prioritise your health and wellbeing, training employees as mental health ambassadors to support and educate our team. Plus, you can sign up for medical and dental insurance, gym discounts, health check-ups, and more.
At URW, our purpose is to Reinvent Being Together, reimagining how people and communities connect, socialise, and experience dynamic moments in unique and meaningful ways. We are proud to promote equal opportunities and embrace diversity in profiles, experiences, and skills. At URW, we believe that diversity is the cornerstone of our success, and we are dedicated to fostering an environment that respects, values, celebrates, and leverages individual differences to their fullest potential.
We evaluate each application with fairness and without discrimination based on disability, age, gender, origin, religion, sexual orientation, or any other legally protected characteristics. Our commitment is to provide equal access to our services for everyone. If you require any adjustments for your interview, please let us know in advance, so we can support you accordingly.
These checks may include identity verification, employment history, and criminal record screening, in accordance with applicable laws and regulations. Join us and be part of a team that's making a real difference in your local communities!
Facilities Administrator (Charity - Flexible Working) in City of London employer: Unibail-Rodamco-Westfield
At Unibail-Rodamco-Westfield, we pride ourselves on being an exceptional employer that values innovation, community, and employee well-being. Our flexible working environment fosters a culture of collaboration and continuous learning, with extensive training programmes and leadership opportunities designed to help you thrive in your role. With a strong focus on sustainability and diversity, we offer competitive benefits including a fantastic pension plan, health and wellness initiatives, and the chance to make a meaningful impact in your local community.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator (Charity - Flexible Working) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to sustainability and community engagement, as these are key to their mission. Tailor your responses to show how your experience aligns with their goals.
✨Tip Number 3
Showcase your leadership skills during interviews. Be ready to discuss specific examples of how you've managed teams or projects in the past. Highlight your ability to drive innovation and maintain high standards in facilities management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Facilities Administrator (Charity - Flexible Working) in City of London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Facilities Administrator role. Highlight your relevant experience in facilities management and any specific skills that match the job description. We want to see how you can contribute to our team!
Showcase Your Achievements:Don’t just list your responsibilities; share your successes! Use numbers and examples to demonstrate how you've improved processes or saved costs in previous roles. This will help us see the impact you could have at URW.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon unless it’s relevant to the role. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure your application gets to the right people. Plus, you’ll find all the details you need about the role and our company there!
How to prepare for a job interview at Unibail-Rodamco-Westfield
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management and building services. Understand the key principles, mechanical systems, and relevant health and safety legislation. Being able to discuss these topics confidently will show that you're serious about the role.
✨Showcase Your Leadership Skills
Since this position involves leading a team and managing contractors, be prepared to share examples of your leadership experience. Think of specific situations where you've successfully managed projects or teams, and how you ensured high standards were met.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing contractor performance or implementing cost-saving initiatives. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly and effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. This could be about the Centre's long-term sustainability programmes or how they measure success in facilities management. It shows your genuine interest in the role and the organisation.
