At a Glance
- Tasks: Support senior leaders with scheduling, communication, and operational coordination.
- Company: Join a dynamic team in a fast-paced, high-performing environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace culture.
- Other info: Embrace diversity and equal opportunities in a collaborative work environment.
- Why this job: Be at the heart of decision-making and make a real impact on the organisation.
- Qualifications: Experience as a PA or EA, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 45000 - 60000 £ per year.
A pivotal role supporting senior leadership in a fast‑paced, high‑performing environment. The PA will provide seamless support to the Chief Operating Officer (COO), Chief Investment Officer (CIO) and senior Directors, ensuring smooth operational coordination and effective communication.
Key Responsibilities- Deliver high‑level administrative and organisational support to senior stakeholders, ensuring their time is managed effectively and business priorities are executed smoothly.
- Act as a central point of coordination across teams, managing complex schedules, facilitating communication and supporting operational excellence across the Leasing function.
- Executive & Administrative Support
- Proactively manage complex diaries, meetings, and scheduling across multiple stakeholders.
- Coordinate large internal and external meetings, including annual agent and JV partner engagements.
- Prepare agendas, briefing materials, and follow‑up actions.
- Manage inbox queries and respond on behalf of senior leaders where appropriate.
- Provide general administrative support, including document preparation and handling.
- Travel, Expenses & Procurement
- Arrange travel and accommodation, ensuring cost‑effective and efficient planning.
- Manage travel requirements for the Leasing team and wider business where needed.
- Process expenses using Concur and manage purchase orders via SAP 4 Hana.
- Act as Procurement Coordinator for Northern Europe, managing trackers and supplier queries.
- Office & Operational Support
- Act as a key point of contact for visitors and internal stakeholders.
- Maintain office supplies and coordinate with external vendors.
- Organise and manage filing systems (digital and physical).
- Handle sensitive and confidential information with discretion.
- Manage concession documentation and maintain tracking processes.
- Leasing Plans & Internal Coordination
- Support the preparation and circulation of Tenant Mix and Leasing plans.
- Coordinate updates and ensure deadlines are met for internal reviews.
- Manage the distribution of key planning documentation across locations.
- HR & Systems
- Run reports and support follow‑up actions for leadership.
- Assist with onboarding new team members and integration into the business.
- Team & Communication
- Coordinate internal communications, updates, and announcements.
- Support the organisation of events, town halls, and leadership meetings.
- Assist with cross‑functional projects, tracking actions and deadlines.
- Process Improvement
- Identify opportunities to improve administrative processes and efficiency.
- Support the development of best practices across the COO’s organisation.
- Proven experience in a PA or EA role supporting senior stakeholders.
- Exceptional organisational and time‑management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and reliability.
- Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel).
- Experience with systems such as Concur, SAP, SAP4Hana or similar platforms.
- Desirable: Experience in a fast‑paced, international, or matrixed organisation.
- Strong relationship‑building skills across multiple stakeholder groups.
- Confidence in managing competing priorities and deadlines.
We are proud to promote equal opportunities and embrace diversity in profiles, experiences, and skills. We evaluate each application with fairness and without discrimination based on disability, age, gender, origin, religion, sexual orientation, or any other legally protected characteristics. Our commitment is to provide equal access to our services for everyone. If you require any adjustments for your interview, please let us know in advance, so we can support you accordingly.
Personal Assistant (PA) to C-Suite employer: Unibail-Rodamco Germany GmbH
As a Personal Assistant to C-Suite in our dynamic and high-performing environment, you will thrive in a culture that values collaboration, innovation, and professional growth. We offer competitive benefits, including opportunities for career advancement and a supportive atmosphere where your contributions are recognised and valued. Join us in a location that fosters both personal and professional development, ensuring you have the tools and resources to excel in your role.
Contact Details:
Unibail-Rodamco Germany GmbH Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (PA) to C-Suite
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its leaders. Understand their values and priorities, so you can tailor your responses to show how you can support them effectively.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant (PA) to C-Suite
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing complex schedules and supporting senior stakeholders, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the PA role. Share specific examples of how you've successfully managed administrative tasks and improved processes in previous roles. Let us know why you want to join StudySmarter!
Showcase Your Communication Skills:Strong written communication is crucial for this role. Make sure your application is clear, concise, and free of errors. We appreciate professionalism, so take the time to proofread and ensure your application reflects your attention to detail.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team at StudySmarter!
How to prepare for a job interview at Unibail-Rodamco Germany GmbH
✨Know Your Stakeholders
Before the interview, research the C-suite executives you'll be supporting. Understand their roles, priorities, and any recent news about them or the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated large meetings in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to handle multiple priorities effectively.
✨Demonstrate Discretion and Professionalism
As a PA to senior leaders, confidentiality is key. Be ready to talk about situations where you've handled sensitive information with care. This will reassure the interviewers that you understand the importance of discretion in this role.
✨Familiarise Yourself with Relevant Tools
Since the job mentions tools like Concur and SAP, brush up on your knowledge of these systems. If you have experience with similar platforms, mention it during the interview. Showing that you're tech-savvy can give you an edge over other candidates.
