At a Glance
- Tasks: Support C-Suite executives with scheduling, communication, and operational coordination.
- Company: Dynamic organisation focused on innovation and excellence.
- Benefits: Competitive salary, diverse work environment, and opportunities for growth.
- Other info: Join a diverse team that values equal opportunities and personal development.
- Why this job: Be the backbone of leadership, making a real impact in a fast-paced setting.
- Qualifications: Experience as a PA or EA, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 45000 - 55000 £ per year.
A pivotal role supporting senior leadership in a fast‑paced, high‑performing environment. The PA will provide seamless support to the Chief Operating Officer (COO), Chief Investment Officer (CIO) and senior Directors, ensuring smooth operational coordination and effective communication.
Key Responsibilities
- Deliver high‑level administrative and organisational support to senior stakeholders, ensuring their time is managed effectively and business priorities are executed smoothly.
- Act as a central point of coordination across teams, managing complex schedules, facilitating communication and supporting operational excellence across the Leasing function.
What you will be doing
- Executive & Administrative Support
- Proactively manage complex diaries, meetings, and scheduling across multiple stakeholders.
- Coordinate large internal and external meetings, including annual agent and JV partner engagements.
- Prepare agendas, briefing materials, and follow‑up actions.
- Manage inbox queries and respond on behalf of senior leaders where appropriate.
- Provide general administrative support, including document preparation and handling.
- Travel, Expenses & Procurement
- Arrange travel and accommodation, ensuring cost‑effective and efficient planning.
- Manage travel requirements for the Leasing team and wider business where needed.
- Process expenses using Concur and manage purchase orders via SAP 4 Hana.
- Act as Procurement Coordinator for Northern Europe, managing trackers and supplier queries.
- Office & Operational Support
- Act as a key point of contact for visitors and internal stakeholders.
- Maintain office supplies and coordinate with external vendors.
- Organise and manage filing systems (digital and physical).
- Handle sensitive and confidential information with discretion.
- Manage concession documentation and maintain tracking processes.
- Leasing Plans & Internal Coordination
- Support the preparation and circulation of Tenant Mix and Leasing plans.
- Coordinate updates and ensure deadlines are met for internal reviews.
- Manage the distribution of key planning documentation across locations.
- HR & Systems
- Run reports and support follow‑up actions for leadership.
- Assist with onboarding new team members and integration into the business.
- Team & Communication
- Coordinate internal communications, updates, and announcements.
- Support the organisation of events, town halls, and leadership meetings.
- Assist with cross‑functional projects, tracking actions and deadlines.
- Process Improvement
- Identify opportunities to improve administrative processes and efficiency.
- Support the development of best practices across the COO’s organisation.
Qualifications
- Proven experience in a PA or EA role supporting senior stakeholders.
- Exceptional organisational and time‑management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and reliability.
- Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel).
- Experience with systems such as Concur, SAP, SAP4Hana or similar platforms.
- Desirable: Experience in a fast‑paced, international, or matrixed organisation.
- Strong relationship‑building skills across multiple stakeholder groups.
- Confidence in managing competing priorities and deadlines.
Equal Opportunity Statement
We are proud to promote equal opportunities and embrace diversity in profiles, experiences, and skills. We evaluate each application with fairness and without discrimination based on disability, age, gender, origin, religion, sexual orientation, or any other legally protected characteristics. Our commitment is to provide equal access to our services for everyone. If you require any adjustments for your interview, please let us know in advance, so we can support you accordingly.
Personal Assistant (PA) to C-Suite in London employer: Unibail-Rodamco Germany GmbH
Join a dynamic and inclusive workplace where your role as a Personal Assistant to C-Suite leaders is not just about administration, but about making a significant impact in a fast-paced environment. We offer competitive benefits, a culture that values collaboration and innovation, and ample opportunities for professional growth, all while being part of a forward-thinking organisation committed to excellence and diversity.
Contact Details:
Unibail-Rodamco Germany GmbH Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (PA) to C-Suite in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Nail that interview prep! Research the company and its leaders, and be ready to discuss how your skills can support their busy schedules. Show them you’re the organisational wizard they need!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your chat to show you were engaged and interested.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Personal Assistant (PA) to C-Suite in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in supporting senior stakeholders and managing complex schedules, as these are key aspects of the job.
Showcase Your Skills:Don’t forget to emphasise your organisational and time-management skills. Mention any experience you have with tools like Concur or SAP, as this will show us you're ready to hit the ground running.
Be Professional and Personable:Since you'll be dealing with senior leaders, it's important to convey a high level of professionalism in your application. But also let your personality shine through; we love a good balance!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us.
How to prepare for a job interview at Unibail-Rodamco Germany GmbH
✨Know Your Stakeholders
Before the interview, research the C-suite executives you'll be supporting. Understand their roles, priorities, and any recent news about the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated large meetings in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Demonstrate Discretion and Professionalism
As a PA, you'll handle sensitive information. Be ready to explain how you've maintained confidentiality in previous roles. Share anecdotes that illustrate your professionalism and reliability, as these traits are crucial for this position.
✨Familiarise Yourself with Relevant Tools
Brush up on your skills with Microsoft Office, Concur, and SAP4Hana. If you have experience with these tools, mention it during the interview. If not, express your willingness to learn quickly, as tech-savviness is key in this role.
