At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and administrative tasks.
- Company: Dynamic company in Paddington, London offering hybrid working.
- Benefits: Competitive pay of £175 per day for a short-term contract.
- Other info: 4-week contract with opportunities to build professional relationships.
- Why this job: Gain valuable experience while working closely with senior leaders in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 46000 € per year.
The location of the role is Paddington, London (hybrid working).
The duration of the contract is 4 weeks.
The pay rate on offer is £175 per day (via PAYE).
Key accountabilities of the role:- Provide support to the Directors / Heads of, in your appointed business areas.
- Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/ Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director / Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
- Maintain a high level of confidentiality at all times and be a brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness. Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with Business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement whilst maintaining excellent attention to detail, professionalism and confidentiality.
Personal Assistant (Director Level) - Short Term Contract in Slough employer: Undisclosed
Join a dynamic and supportive team in Paddington, London, where your role as a Personal Assistant to Directors will be both impactful and rewarding. Our hybrid working model promotes a healthy work-life balance, while our commitment to employee growth ensures you have access to development opportunities that enhance your skills. With a focus on collaboration and efficiency, you'll thrive in an environment that values your contributions and fosters strong relationships across the organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (Director Level) - Short Term Contract in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the directors you'll be supporting. Have examples ready that showcase your skills in diary management, travel arrangements, and communication. Show them you’re the perfect fit for their fast-paced environment.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be an awesome addition to their team.
✨Tip Number 4
Apply directly through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly can sometimes give you a better chance of getting noticed by hiring managers. So, what are you waiting for? Get your application in!
We think you need these skills to ace Personal Assistant (Director Level) - Short Term Contract in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and administrative support. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Share specific examples of how you've successfully supported directors or heads of in the past.
Showcase Your IT Skills:Since the role requires strong IT skills, be sure to mention your proficiency with Microsoft Office and any other relevant software. We love seeing candidates who are tech-savvy and can adapt to new tools quickly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at Undisclosed
✨Know Your Director's Needs
Before the interview, research the specific Directors or Heads of you’ll be supporting. Understand their priorities and how you can help them achieve their goals. This will show that you’re proactive and ready to hit the ground running.
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with complex diary management. Bring examples of how you've successfully organised schedules, managed competing priorities, and ensured that important deadlines were met without a hitch.
✨Demonstrate Your Tech Savviness
Familiarise yourself with the software mentioned in the job description, like Microsoft Office and any internal systems. Be ready to talk about how you’ve used these tools to streamline processes or improve efficiency in your previous roles.
✨Communicate Clearly and Confidently
Since strong communication skills are key for this role, practice articulating your thoughts clearly. Prepare to discuss how you handle correspondence on behalf of others and ensure you convey professionalism and confidentiality throughout.
