At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Dynamic organisation in Paddington, London offering hybrid working.
- Benefits: Competitive pay of £175 per day for a short-term contract.
- Other info: Join a collaborative PA community and enhance your professional network.
- Why this job: Gain valuable experience while working closely with senior leaders in a fast-paced environment.
- Qualifications: Strong organisational skills, IT proficiency, and excellent communication abilities.
The predicted salary is between 42000 - 56000 € per year.
The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is £175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors/Heads of in your appointed business areas.
- Complex diary management for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/Head of to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Head of's deadlines, priorities and goals, keeping up to date with business priorities and adapting to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages on behalf of your Director/Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be a brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement whilst maintaining excellent attention to detail, professionalism and confidentiality.
Personal Assistant (Director Level) - Short Term Contract employer: Undisclosed
Join a dynamic team in Paddington, London, where we prioritise a collaborative work culture and offer hybrid working arrangements. As a Personal Assistant at the Director level, you will benefit from competitive pay and the opportunity to enhance your skills in a fast-paced environment, while contributing to meaningful projects that drive business success. We are committed to employee growth and development, ensuring you have the resources and support needed to excel in your role.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (Director Level) - Short Term Contract
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the directors you'll be supporting. Understand their priorities and goals so you can show how you’ll help them achieve success. Tailor your responses to highlight your skills in diary management and administrative support.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for Personal Assistants and practice articulating your experience with complex travel arrangements and managing competing priorities.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly shows your enthusiasm and commitment to joining our team. Let’s get you that Personal Assistant gig!
We think you need these skills to ace Personal Assistant (Director Level) - Short Term Contract
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with diary management, travel arrangements, and any relevant software skills. We want to see how you can support our Directors effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention specific skills that align with the job description and show us your enthusiasm for the role.
Showcase Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and concise. Use professional language but keep it friendly – we love a bit of personality in applications!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Undisclosed
✨Know Your Director's Needs
Before the interview, research the specific Directors or Heads of you’ll be supporting. Understand their priorities and how you can help them achieve their goals. This will show that you’re proactive and ready to hit the ground running.
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with complex diary management. Bring examples of how you've successfully organised schedules and managed competing priorities in the past. Highlight any tools or software you’ve used to streamline this process.
✨Demonstrate Your Communication Prowess
Since you'll be acting as a first point of contact, it’s crucial to showcase your strong written and verbal communication skills. Prepare to give examples of how you've effectively communicated with various stakeholders and handled sensitive information.
✨Emphasise Your Problem-Solving Abilities
Think of instances where you've identified inefficiencies and implemented solutions. Be ready to discuss how you can create simpler, faster processes in your role. This will demonstrate your initiative and ability to adapt to changing business needs.
