At a Glance
- Tasks: Manage purchasing and payment processes while ensuring compliance in a dynamic environment.
- Company: Join a leading R&D team with a focus on innovation and collaboration.
- Benefits: Earn £20 - £25 per hour, enjoy hybrid working, and gain valuable experience.
- Other info: Flexible part-time role with opportunities for growth and learning.
- Why this job: Be part of impactful projects and develop your skills in a supportive team.
- Qualifications: High school diploma and 3 years of corporate experience required.
The predicted salary is between 20 - 25 € per hour.
The location of the role is Chalfont St Giles (hybrid working). The duration of the contract is 12 months. The pay rate on offer is £20 - £25 per hour (via PAYE - 7.5 hours per day, 3 days per week).
Role Summary
The PDx R&D Operations Specialist is accountable for compliance approval, purchasing and payment management of all invoices for PDx R&D.
Key accountabilities of the role
- Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
- Key user of AST compliance system & R&D point of contact for compliance team.
- Ensure all relevant R&D contracts have pre-approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid.
- Document Compliance Systems and Processes as applicable to R&D processes.
- Work with compliance team to resolve any issues arising.
- Provide cover for PDX Operations Specialists in different locations.
- Provide reports on PO status identifying potential invoicing or payment issues as required.
- Work with Finance and Project teams to resolve issues of late or non-payment.
- Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
- As required raise sundry invoices to 3rd party vendors or internal recharges to other company sites to cross charge internal labour costs and direct project expenditure.
- As required, provide support on other R&D Operations activities.
Quality Specific Goals:
- Aware of and comply with the company Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
- Complete all planned Quality & Compliance training within the defined deadlines.
- Identify and report any quality or compliance concerns and take immediate corrective action as required.
Key skills, experience & qualifications
- High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment.
- Strong operational background from similar processes.
- Strong written and oral English communication skills.
- A self-starter able to work on own initiative and well in a team environment.
- The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
- The ability to review data and to identify potential issues.
- Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams.
- Knowledge of Excel and Powerpoint.
Operations Specialist - Purchasing & Payment (Part-Time) employer: Undisclosed
Join our dynamic team in Chalfont St Giles as an Operations Specialist, where we prioritise a supportive work culture that fosters collaboration and innovation. Enjoy the flexibility of hybrid working while benefiting from competitive pay and opportunities for professional growth within a leading R&D environment. We are committed to your development and well-being, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist - Purchasing & Payment (Part-Time)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in operations or finance. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show them you're not just a fit for the role, but also for their team. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable talking about your experience and how it relates to the Operations Specialist role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names when we’re reviewing candidates!
We think you need these skills to ace Operations Specialist - Purchasing & Payment (Part-Time)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your operational background and any relevant experience in purchasing and payment management to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Operations Specialist role. Share specific examples of how you've tackled similar challenges in the past, and don’t forget to show your enthusiasm for joining our team!
Showcase Your Communication Skills:Since strong written and oral communication skills are key for this role, make sure your application is clear and concise. Use proper grammar and structure to demonstrate your ability to articulate issues and solutions effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Undisclosed
✨Know Your Stuff
Make sure you understand the key responsibilities of the Operations Specialist role, especially around compliance and purchasing. Brush up on the No PO No Pay policy and be ready to discuss how you've handled similar processes in the past.
✨Showcase Your Communication Skills
Since strong written and oral communication is crucial, prepare examples that highlight your ability to articulate issues and solutions clearly. Think about times when you’ve successfully collaborated with finance or project teams.
✨Be a Problem Solver
Demonstrate your analytical skills by preparing to discuss how you've identified and resolved operational issues before. Use specific examples to show your proactive approach and how you can bring that to the team.
✨Familiarise Yourself with Compliance Systems
Get to grips with compliance systems like AST and any relevant quality management systems. Being able to talk knowledgeably about these will show you're serious about the role and ready to hit the ground running.
