At a Glance
- Tasks: Provide high-level support to the Global CEO and leadership team while managing complex schedules.
- Company: Join a leading global insurance firm with a dynamic and fast-paced environment.
- Benefits: Competitive pay at £25 per hour, with potential for extended contract and professional growth.
- Other info: Opportunity to enhance your skills in a supportive, professional environment.
- Why this job: Be at the heart of strategic decision-making and make a real impact in a global setting.
- Qualifications: Experience as an Executive Assistant, ideally supporting senior leaders in the insurance sector.
The predicted salary is between 50000 - 60000 £ per year.
Supporting: Global Facultative CEO & Leadership Team
Location: London (office‑based) – 1 day p/w WFH
Rate: £25 per hour Umbrella
Contract Length: 4 weeks (potentially up to 3 months)
The Role
We are seeking a highly experienced Executive Assistant & Business Support professional to support the Global Facultative CEO and senior leadership team. This is a senior EA role with an expanded remit, combining first‑class executive support with hands‑on business support. The role plays a critical part in helping senior leaders stay organised, prepared, and focused on delivery in a fast‑moving, global environment.
The successful candidate will be confident operating beyond a traditional EA role, bringing sound judgement, exceptional organisational skills, and the ability to manage complexity with discretion and professionalism. This is a unique opportunity to work at the centre of the Global Facultative business, supporting the Global CEO and his immediate team, and helping ensure strategic priorities are executed effectively across a global agenda.
Key Responsibilities
- Provide high‑level EA support to the Global Facultative CEO and senior leadership team
- Manage complex diaries, travel, and logistics across multiple time zones
- Act as a central coordination point for leadership activity, meetings, and communications
- Anticipate priorities, manage competing demands, and handle confidential matters with discretion
- Support the planning and delivery of leadership, client, and internal events
- Prepare and coordinate presentations, briefing packs, and leadership materials
- Track actions, decisions, and follow‑ups to maintain momentum and alignment
- Support leadership meetings, team forums, and client‑facing engagements
- Connect across teams, regions, and functions to keep work moving efficiently
- Take on additional tasks aligned to evolving business and leadership priorities
- Identify opportunities to improve ways of working, efficiency, and communication
- Operate confidently within a global, professional environment
About You
- A senior, experienced Executive Assistant, ideally with experience supporting C‑suite or senior leaders
- Experience working within insurance – ESSENTIAL
- Comfortable working beyond a traditional EA remit into broader business support
- Strong written and verbal communication skills, with experience producing polished materials
- Highly organised, proactive, and able to remain calm under pressure
- Trusted, discreet, and confident working with senior stakeholders
- Foreign language capability is a strong advantage
Executive Assistant employer: Undisclosed
As an Executive Assistant at our London office, you will be part of a dynamic and supportive work culture that values collaboration and professional growth. We offer competitive pay, flexible working arrangements, and the opportunity to work closely with senior leadership in a fast-paced global environment, ensuring that your contributions are recognised and impactful. Join us to enhance your skills while making a meaningful difference in a role that goes beyond traditional boundaries.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership team. We want you to be able to discuss how your skills can support their goals. Show them you’re not just another candidate, but the perfect fit for their fast-paced environment.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to managing complex schedules and handling confidential information. We suggest doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. We believe this small gesture can set you apart from other candidates.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed complex diaries or supported leadership teams in the past. We love a good story!
Showcase Your Organisational Skills:In your application, emphasise your exceptional organisational skills. Mention any tools or methods you use to stay organised and manage competing demands. We need someone who can keep things running smoothly in a fast-paced environment!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Undisclosed
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a global environment. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex diaries and supporting senior leaders. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss examples of how you've managed competing demands and maintained organisation in previous roles. Use specific scenarios where you successfully coordinated events or handled multiple priorities. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential matters, it's essential to convey your understanding of discretion. Share experiences where you've handled sensitive information or navigated complex situations with professionalism. This will reassure the interviewers that you can be trusted in a senior support role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and judgement. Think about potential scenarios you might face as an Executive Assistant, such as managing last-minute changes in schedules or handling difficult stakeholders. Practising your responses will help you articulate your thought process and decision-making abilities effectively.
