At a Glance
- Tasks: Manage purchasing and payment processes while ensuring compliance in a dynamic environment.
- Company: Join a leading R&D team with a focus on innovation and collaboration.
- Benefits: Earn £20 - £25 per hour, enjoy hybrid working, and gain valuable experience.
- Other info: Flexible part-time role with opportunities for professional growth and development.
- Why this job: Be part of a crucial team that drives operational excellence and supports exciting projects.
- Qualifications: High school diploma and 3 years of corporate experience required; strong communication skills essential.
The predicted salary is between 30000 - 39000 € per year.
The location of the role is Chalfont St Giles (hybrid working).
The duration of the contract is 12 months.
The pay rate on offer is £20 - £25 per hour (via PAYE - 7.5 hours per day, 3 days per week).
Role Summary
The PDx R&D Operations Specialist is accountable for compliance approval, purchasing and payment management of all invoices for PDx R&D.
Key accountabilities of the role
- Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
- Key user of AST compliance system & R&D point of contact for compliance team.
- Ensure all relevant R&D contracts have pre-approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid.
- Document Compliance Systems and Processes as applicable to R&D processes.
- Work with compliance team to resolve any issues arising.
- Provide cover for PDX Operations Specialists in different locations.
- Provide reports on PO status identifying potential invoicing or payment issues as required.
- Work with Finance and Project teams to resolve issues of late or non-payment.
- Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
- As required raise sundry invoices to 3rd party vendors or internal recharges to other company sites to cross charge internal labour costs and direct project expenditure.
- As required, provide support on other R&D Operations activities.
Quality Specific Goals:
- Aware of and comply with the company Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
- Complete all planned Quality & Compliance training within the defined deadlines.
- Identify and report any quality or compliance concerns and take immediate corrective action as required.
Key skills, experience & qualifications
- High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment.
- Strong operational background from similar processes.
- Strong written and oral English communication skills.
- A self-starter able to work on own initiative and well in a team environment.
- The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
- The ability to review data and to identify potential issues.
- Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams.
- Knowledge of Excel and Powerpoint.
Operations Specialist - Purchasing & Payment (Part-Time) in Chalfont St Giles employer: Undisclosed
Join a dynamic team in Chalfont St Giles as an Operations Specialist, where you will thrive in a supportive hybrid working environment that values compliance and operational excellence. Our company fosters a culture of collaboration and continuous improvement, offering meaningful opportunities for professional growth while ensuring a healthy work-life balance. With competitive pay rates and a commitment to employee development, we are dedicated to creating a rewarding workplace for all our staff.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist - Purchasing & Payment (Part-Time) in Chalfont St Giles
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. We want you to shine, so practice common interview questions and have your own ready!
✨Tip Number 3
Follow up after interviews! A quick thank-you email shows your enthusiasm and keeps you on their radar. It’s a simple way to stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Let’s get you that job!
We think you need these skills to ace Operations Specialist - Purchasing & Payment (Part-Time) in Chalfont St Giles
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Specialist role. Highlight your experience in purchasing and payment management, and don’t forget to mention any relevant compliance knowledge. We want to see how your skills match what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this part-time position. Share specific examples of your past experiences that relate to the key accountabilities mentioned in the job description.
Show Off Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly. We love a good personality shining through!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Undisclosed
✨Know Your Stuff
Make sure you understand the key responsibilities of the Operations Specialist role. Familiarise yourself with the No PO No Pay policy and the Agora Purchasing System. Being able to discuss these topics confidently will show that you're serious about the position.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your operational background and problem-solving skills. Think about times when you've resolved invoicing issues or worked with compliance teams, as these experiences will be highly relevant.
✨Brush Up on Compliance Knowledge
Since this role involves compliance systems and processes, it’s a good idea to review any relevant regulations like GMP and GLP. Being able to discuss how you’ve adhered to quality standards in previous roles will set you apart.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics and the challenges they face. This shows your interest in the role and helps you gauge if the company culture aligns with your values. Plus, it gives you a chance to engage with your interviewers!
