Sr. Exhibition Coordinator

Our Company

Orange Door, an Unbridled company, is an award-winning events and experience agency that enables brands to create meaningful impact and growth through events.

We work globally with some of the world’s most respected, innovative and successful organisations, helping changemakers inspire and influence, brands grow their businesses, and leaders transform industries.

Our work spans strategic events, exhibitions and experiential marketing campaigns delivered across international markets.

Job Purpose

The Senior Exhibition Coordinator is responsible for supporting the delivery of high-quality event and exhibition projects, ensuring strong organisation, accuracy and follow-through at every stage of the process.

This is a core delivery support role within the Exhibition team.

Working closely with Senior Exhibition Managers and Exhibition Managers, you will help coordinate the operational, administrative and logistical elements of live projects, ensuring timelines are maintained and details are executed correctly.

Success in this role comes from discipline, reliability and attention to detail.

You will manage project documentation, support supplier coordination, assist with budget tracking, and help ensure that all planning tools and folders are kept accurate and up to date.

• Client Management
• Support the project lead in building strong client relationships and delivering an exceptional client experience.
• Understand client objectives and requirements to support successful event delivery.
• Respond proactively to client requests and resolve issues to ensure high levels of satisfaction.
• Build positive relationships with preferred suppliers and support commercial negotiations.
• Adapt communication and delivery approach to meet the needs of each client and project.
• Project Management
• Support the planning and delivery of multiple exhibition projects from inception through completion.
• Maintain project plans, timelines, documentation, and planning tools to ensure accurate project coordination.
• Work directly on exhibition portals and complete provided deadlines
• Coordinate suppliers, logistics, venues, and operational requirements to support successful event delivery.
• Assist with exhibition setup, on-site delivery, and post-event activities while maintaining quality standards.
• Support budget management by monitoring project costs and identifying cost-saving opportunities.
• Ensure administrative tasks, documentation, and project records are completed accurately and on time.
• Prioritise competing deadlines and manage multiple projects effectively.
• Financial Management
• Support project budgeting through expense tracking, payment scheduling, and financial administration.
• Process purchase order requests accurately and within required timelines.
• Maintain accurate financial records, including invoices, receipts, contracts, and supporting documentation.
• Ensure project financial information is current and organised to support reconciliation and reporting.
• Collaboration
• Build strong working relationships with colleagues, clients, suppliers, and stakeholders.
• Communicate professionally in all internal and external interactions.
• Maintain exceptional attention to detail while meeting deadlines and project commitments.
• Share knowledge and provide support to colleagues to contribute to overall team success.
• Represent the business professionally at industry events, trade shows, and networking opportunities.

Qualifications

• Must-have
• 3+ years’ experience in exhibition management.
• Proven experience supporting end-to-end event delivery
• Strong organisational and project coordination skills
• Ability to manage multiple projects simultaneously
• Experience working with suppliers and managing logistics
• Confident client communication skills
• Experience supporting event budgets and financial tracking
• Strong administrative accuracy and attention to detail
• Competent in Microsoft Office (Excel essential)
• Experience managing project folders, documentation and timelines
• Comfortable tracking budgets and payment schedules
• Nice-to-have (not required)
• Experience in Sketch up
• Experience in B2B tech events
• Experience negotiating with suppliers
• Exposure to health & safety documentation and risk assessments
• Experience using Procim or similar PO/financial systems
• Additional Information
• Location: Bromley, Greater London (office-based / hybrid - 1 or 2 days in office per week)

Applicants must have the right to work in the UK.

This role may require occasional international travel, therefore candidates must be able to obtain and maintain valid travel documentation where required.

Our Commitment to Inclusion

At Orange Door and Unbridled, we believe diverse teams create stronger ideas and better outcomes.

We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work.

If you require reasonable adjustments during the recruitment process, please contact: recruiting@unbridled. com

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