At a Glance
- Tasks: Support daily operations, office coordination, and HR activities in a dynamic agency environment.
- Company: Join OrangeDoor, a vibrant agency committed to innovation and teamwork.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Embrace diversity and inclusion in a supportive workplace culture.
- Why this job: Be part of a fast-paced team making a real impact on workplace efficiency.
- Qualifications: Experience in operational roles, strong organisational skills, and a knack for communication.
The predicted salary is between 30000 - 35000 € per year.
The Operations Executive will support across a broad range of operational, workplace, and coordination activities, helping ensure the business runs efficiently and effectively day-to-day. The role will work closely with the Head of Agency Services / Strategic Operations & Integration, Operations Manager and wider Agency Services team to support office operations, facilities coordination, compliance administration, onboarding, recruitment coordination, resourcing support, special projects and internal communications. This is a varied role suited to someone who enjoys working across multiple operational areas within a fast-paced agency environment.
Key Responsibilities
- Office & Workplace Coordination
- Support the day-to-day running and organisation of the office and workplace logistics
- Support office standards, supplies and workspace organisation
- Coordinate office maintenance, cleaning and facilities requirements
- Help maintain a positive and organised workplace environment
- Compliance & Facilities Support
- Support compliance administration and operational documentation processes across the business
- Coordinate activities relating to PAT testing, Fire Risk Assessments and Health & Safety requirements
- Liaise with suppliers and support operational governance processes
- HR, Recruitment & Onboarding Support
- Support recruitment coordination across the business
- Assist with interview scheduling and candidate communication
- Support onboarding coordination and new starter setup
- Assist with HR administration and employee records where required
- Support internal employee engagement activities where required
- Resourcing & Operational Support
- Support resourcing coordination and freelancer administration
- Assist with scheduling and operational tracking
- Support operational planning and internal coordination activities
- Internal Comms & Engagement
- Support internal communications and business updates
- Assist with intranet updates and internal engagement initiatives
- Support internal events, gifting, and recognition activities
- Special Projects & Initiatives
- Support wider operational and integration initiatives and special projects
- Support process improvement and organisational initiatives over time
Essential Skills
- Previous experience within an events agency, creative agency or fast-paced operational environment
- Experience supporting office operations, workplace coordination or operational administration
- Exposure to recruitment coordination, onboarding or HR administration
- Understanding of GDPR and operational compliance processes
- Strong organisational and administrative skills
- Excellent communication and coordination abilities
- Ability to manage multiple priorities and deadlines
- Strong attention to detail
- Good Microsoft Office / Google Workspace skills
Desirable Skills
- Experience supporting resourcing or freelancer coordination
- Exposure to facilities or workplace compliance administration
- Experience supporting Health & Safety coordination
- Experience supporting internal communications or employee engagement initiatives
Additional Information
- Salary: £30,000 - £35,000 per annum
- Hours: 30 hours per week, with the flexibility of spreading those hours over 4 or 5 days (Wednesdays in the office)
- Location: Bromley, Greater London (office-based / hybrid)
- Important Note: Location near the Bromley office is required to support occasional urgent onsite needs outside of and within regular working hours
- Applicants must have the right to work in the UK. This role may require occasional international travel, therefore candidates must be able to obtain and maintain valid travel documentation where required.
Our Commitment to Inclusion At OrangeDoor and Unbridled, we believe diverse teams create stronger ideas and better outcomes. We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work. If you require reasonable adjustments during the recruitment process, please contact recruiting@unbridled.com
Operations Executive, OrangeDoor employer: Unbridled
At OrangeDoor, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to thrive. As an Operations Executive in Bromley, you'll enjoy flexible working hours, opportunities for professional growth, and the chance to contribute to meaningful projects within a supportive team environment. Our commitment to diversity ensures that every voice is heard, making it an excellent place for those seeking a rewarding career in a fast-paced agency setting.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Executive, OrangeDoor
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an Operations Executive role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their operations and think of ways you can contribute to their success. This will show them you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As an Operations Executive, you’ll need to coordinate with various teams. Role-play common interview questions with a friend or use online resources to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations Executive, OrangeDoor
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Operations Executive role. Highlight your experience in office coordination, compliance, and HR support, as these are key areas we’re looking for.
Show Off Your Organisational Skills:We love a candidate who can juggle multiple tasks! In your application, give examples of how you've managed various priorities in a fast-paced environment. This will show us you’re ready for the dynamic nature of our agency.
Communicate Clearly:Strong communication is essential for this role. Make sure your written application is clear and concise. Use straightforward language and structure your thoughts logically to demonstrate your communication skills.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Unbridled
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Executive role. Familiarise yourself with the key responsibilities and essential skills listed in the job description. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and administration, be prepared to discuss specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your strong organisational abilities.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. Think of instances where you’ve had to liaise with different teams or manage internal communications. Be ready to share how you’ve facilitated smooth operations through clear and concise communication.
✨Prepare Questions About Company Culture
Since OrangeDoor values a positive workplace environment, come prepared with questions about their company culture and employee engagement initiatives. This shows your interest in not just the role, but also in being part of a team that aligns with your values.
