At a Glance
- Tasks: Support daily operations and coordination in a dynamic events agency.
- Company: Join OrangeDoor, an award-winning agency transforming brands through impactful events.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Hybrid working model with occasional international travel opportunities.
- Why this job: Be part of a creative team making a real difference in the events industry.
- Qualifications: Experience in fast-paced environments and strong organisational skills required.
The predicted salary is between 30000 - 35000 £ per year.
OurCompany OrangeDoor, an Unbridled company, is an award-winning events and experience agency that enables brands to create meaningful impact and growth through events. We work globally with some of the world’s most respected, innovative and successful organisations, helping changemakers inspire and influence, brands grow their businesses, and leaders transform industries. Our work spans strategic events, exhibitions and experiential marketing campaigns delivered across international markets.
Job Purpose
The Operations Executive will support across a broad range of operational, workplace, and coordination activities, helping ensure the business runs efficiently and effectively day-to-day. The role will work closely with the Head of Agency Services / Strategic Operations & Integration, Operations Manager and wider Agency Services team to support office operations, facilities coordination, compliance administration, onboarding, recruitment coordination, resourcing support, special projects and internal communications. This is a varied role suited to someone who enjoys working across multiple operational areas within a fast-paced agency environment.
Key Responsibilities
- Office & Workplace Coordination
- Support the day-to-day running and organisation of the office and workplace logistics
- Support office standards, supplies and workspace organisation
- Coordinate office maintenance, cleaning and facilities requirements
- Help maintain a positive and organised workplace environment
- Compliance & Facilities Support
- Support compliance administration and operational documentation processes across the business
- Coordinate activities relating to PAT testing, Fire Risk Assessments and Health & Safety requirements
- Liaise with suppliers and support operational governance processes
- HR, Recruitment & Onboarding Support
- Support recruitment coordination across the business
- Assist with interview scheduling and candidate communication
- Support onboarding coordination and new starter setup
- Assist with HR administration and employee records where required
- Support internal employee engagement activities where required
- Resourcing & Operational Support
- Support resourcing coordination and freelancer administration
- Assist with scheduling and operational tracking
- Support operational planning and internal coordination activities
- Internal Comms & Engagement
- Support internal communications and business updates
- Assist with intranet updates and internal engagement initiatives
- Support internal events, gifting, and recognition activities
- Special Projects & Initiatives
- Support wider operational and integration initiatives and special projects
- Support process improvement and organisational initiatives over time
Essential Skills
- Previous experience within an events agency, creative agency or fast-paced operational environment
- Experience supporting office operations, workplace coordination or operational administration
- Exposure to recruitment coordination, onboarding or HR administration
- Understanding of GDPR and operational compliance processes
- Strong organisational and administrative skills
- Excellent communication and coordination abilities
- Ability to manage multiple priorities and deadlines
- Strong attention to detail
- Good Microsoft Office / Google Workspace skills
Desirable Skills
- Experience supporting resourcing or freelancer coordination
- Exposure to facilities or workplace compliance administration
- Experience supporting Health & Safety coordination
- Experience supporting internal communications or employee engagement initiatives
Additional Information
- Salary: £30,000 - £35,000 per annum
- Hours: 30 hours per week, with the flexibility of spreading those hours over 4 or 5 days (Wednesdays in the office)
- Location: Bromley, Greater London (office-based / hybrid)
- Important Note: Location near the Bromley office is required to support occasional urgent onsite needs outside of and within regular working hours
- Applicants must have the right to work in the UK. This role may require occasional international travel, therefore candidates must be able to obtain and maintain valid travel documentation where required.
Our Commitment to Inclusion
At OrangeDoor and Unbridled, we believe diverse teams create stronger ideas and better outcomes. We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work. If you require reasonable adjustments during the recruitment process, please contact: recruiting@unbridled.com
Operations Associate, OrangeDoor employer: Unbridled
At OrangeDoor, an Unbridled company, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. Our team enjoys flexible working hours, opportunities for professional growth, and the chance to collaborate with some of the most innovative brands globally. Located in Bromley, Greater London, we offer a supportive environment where employees can thrive while contributing to impactful events and experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Associate, OrangeDoor
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at OrangeDoor. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching the company culture and recent projects. Show us you’re genuinely interested in what we do at OrangeDoor and how you can contribute to our mission of creating impactful events.
✨Tip Number 3
Practice your communication skills! As an Operations Associate, you’ll need to coordinate with various teams. Being clear and confident in your communication will set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining the OrangeDoor team!
We think you need these skills to ace Operations Associate, OrangeDoor
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Associate role. Highlight your experience in office coordination, compliance, and any relevant operational tasks. We want to see how your skills align with what we do at OrangeDoor!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about working in a fast-paced agency environment and how you can contribute to our team. Let us know what excites you about the role!
Show Off Your Organisational Skills:Since this role involves juggling multiple priorities, make sure to showcase your organisational skills in your application. Give examples of how you've managed tasks or projects effectively in the past – we love a good success story!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Unbridled
✨Know the Company Inside Out
Before your interview, take some time to research OrangeDoor and its role in the events industry. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Operations Associate, you'll need strong organisational abilities. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and keep everything on track in a fast-paced environment.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, brush up on your knowledge of GDPR and operational processes. Be prepared to discuss how you've handled compliance-related tasks in previous roles, and think about how you would approach similar challenges at OrangeDoor.
✨Engage with Internal Communication Strategies
Internal communications are key to this position. Think about how you've contributed to team engagement in the past. Prepare to share ideas on how you could enhance internal communications at OrangeDoor, showing that you're proactive and ready to contribute from day one.
