At a Glance
- Tasks: Support high-quality event delivery and manage logistics for exciting projects.
- Company: Join OrangeDoor, an award-winning events agency with a global reach.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Dynamic team culture with a commitment to diversity and inclusion.
- Why this job: Be part of transformative events that inspire and influence industries.
- Qualifications: 3+ years in event management and strong organisational skills required.
The predicted salary is between 33000 - 33000 £ per year.
Our Company OrangeDoor, an Unbridled company, is an award-winning events and experience agency that enables brands to create meaningful impact and growth through events. We work globally with some of the world’s most respected, innovative and successful organisations, helping changemakers inspire and influence, brands grow their businesses, and leaders transform industries. Our work spans strategic events, exhibitions and experiential marketing campaigns delivered across international markets.
Job Purpose The Event Project Coordinator is responsible for supporting the delivery of high-quality event and exhibition projects, ensuring strong organisation, accuracy and follow-through at every stage of the process. This is a core delivery support role within the Events & Exhibitions team. Working closely with Senior Event Managers and Event Managers, you will help coordinate the operational, administrative and logistical elements of live projects, ensuring timelines are maintained and details are executed correctly. Success in this role comes from discipline, reliability and attention to detail. You will manage project documentation, support supplier coordination, assist with budget tracking, and help ensure that all planning tools and folders are kept accurate and up to date.
Key Responsibilities
- Client Management
- Collaborate with clients under the supervision of the project lead to understand their needs, preferences and their expectations for events.
- Develop rapport, trust, and credibility with clients through positive interactions and excellent service delivery.
- Prioritise client needs to exceed their expectations.
- Problem-solve quickly addressing any issues or concerns that arise during event planning and execution to ensure client satisfaction.
- Negotiate pricing and terms with preferred suppliers to secure favourable deals while maintaining positive relationships.
- Adapt and tailor approach to meet the needs of each client and build strong, customised project experiences.
- Project Management
- Have a clear understanding of the project scope and requirements on all allocated events.
- Support with detailed timelines and schedules for each project, identifying critical milestones and deadlines.
- Ensure that all planning tools, documents and folders are effectively managed.
- Understand tracking expenses and identifying cost-saving opportunities.
- Coordinate with preferred suppliers and partners to secure necessary goods and services for events.
- Support the project leader with the coordination of event logistics, health & safety, risk assessment, venue selection, transportation, catering, audiovisual equipment, and accommodations.
- Manage multiple client projects simultaneously while adhering to deadlines and timelines.
- Prioritise tasks effectively to ensure timely delivery of all event-related activities and deliverables.
- Financial Management
- Support project lead with event budget tasks such as tracking expenses, negotiating contracts, and identifying cost-saving opportunities.
- Ensure that all PO creation requests are accurately inputted into PROCIM within required timelines.
- Create and regularly update payment schedules within the Project master.
- Maintain accurate and up-to-date financial records and documentation.
- Ensure that all transactions are logged, and financial documentation is saved within project folders.
- Collaboration
- Effectively prioritise tasks, meet deadlines, and ensure that all client requirements are addressed in a timely manner.
- Ensure there is a meticulous approach to work with no details being overlooked.
- Attend various industry trade shows, events, FAM trips and document attendance.
- All internal and external communications to be written in a professional format, tone and manner.
- Offer training and support to the wider team.
Essential Skills
- 3+ years’ experience in event management, exhibitions or experiential marketing.
- Proven experience supporting end-to-end event delivery.
- Strong organisational and project coordination skills.
- Ability to manage multiple projects simultaneously.
- Experience working with suppliers and managing logistics.
- Confident client communication skills.
- Experience supporting event budgets and financial tracking.
- Strong administrative accuracy and attention to detail.
- Competent in Microsoft Office (Excel essential).
Desirable Skills
- Experience in B2B tech events.
- Experience supporting exhibitions or international events.
- Experience negotiating with suppliers.
- Experience attending trade shows or FAM trips.
- Exposure to health & safety documentation and risk assessments.
- Experience using Procim or similar PO/financial systems.
Additional Information
- Salary: £33,000 per annum.
- Hours: 37.5 hours per week, with flexibility over 4 or 5 days (Wednesdays in the office).
- Location: Bromley, Greater London (office-based / hybrid).
- Important Note: Location near the Bromley office is required to support occasional urgent onsite needs.
- Applicants must have the right to work in the UK.
- This role may require occasional international travel.
Our Commitment to Inclusion
At OrangeDoor and Unbridled, we believe diverse teams create stronger ideas and better outcomes. We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work.
Senior Event Executive, OrangeDoor in Bromley employer: Unbridled
At OrangeDoor, we pride ourselves on being an exceptional employer that fosters a vibrant and inclusive work culture. Our team enjoys flexible working arrangements, opportunities for professional growth, and the chance to collaborate with some of the most innovative brands globally. Located in Bromley, Greater London, we offer a dynamic environment where creativity thrives, and every employee's contribution is valued, making it a truly rewarding place to build your career in event management.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Event Executive, OrangeDoor in Bromley
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend trade shows, workshops, or even local meetups. The more you mingle, the better your chances of landing that Senior Event Executive role at OrangeDoor.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience in managing multiple projects and your knack for client communication. Make sure they know you can handle the pressure and deliver top-notch events.
✨Tip Number 3
Be proactive! If you see an event or project that interests you, reach out directly to the company. Express your enthusiasm and how you can contribute to their team. A little initiative goes a long way in making a lasting impression.
✨Tip Number 4
Apply through our website! We love seeing applications come through directly. It shows you're genuinely interested in joining our team at OrangeDoor. Plus, it makes it easier for us to keep track of your application!
We think you need these skills to ace Senior Event Executive, OrangeDoor in Bromley
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in event management and client communication. We want to see how your skills align with what we’re looking for at OrangeDoor!
Showcase Your Attention to Detail:Since this role requires strong organisational skills, don’t forget to demonstrate your attention to detail in your application. Use clear formatting and check for any typos or errors before hitting send!
Highlight Relevant Experience:Share specific examples from your past roles that showcase your ability to manage multiple projects and work with suppliers. We love seeing real-life experiences that relate to the responsibilities of the Senior Event Executive position.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get you on our radar for this exciting opportunity!
How to prepare for a job interview at Unbridled
✨Know Your Events Inside Out
Before the interview, dive deep into OrangeDoor's past events and projects. Familiarise yourself with their style, clientele, and the impact they've made. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Prepare to discuss specific examples of how you've managed multiple projects simultaneously. Highlight your attention to detail and how you've ensured timelines are met. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Client Management is Key
Be ready to talk about your experience in client communication and relationship building. Share instances where you’ve gone above and beyond to meet client expectations or resolved issues during event planning. This will demonstrate your ability to adapt and tailor your approach.
✨Financial Savvy Matters
Since budget tracking is crucial for this role, prepare to discuss your experience with managing event budgets. Talk about how you've tracked expenses, negotiated with suppliers, and identified cost-saving opportunities. This will show that you can handle the financial aspects of event management.
