Project Coordinator, OrangeDoor in Bromley

Our Company OrangeDoor, an Unbridled company, is an award-winning events and experience agency that enables brands to create meaningful impact and growth through events. We work globally with some of the world’s most respected, innovative and successful organisations, helping changemakers inspire and influence, brands grow their businesses, and leaders transform industries. Our work spans strategic events, exhibitions and experiential marketing campaigns delivered across international markets.

Job Purpose As an Events Project Coordinator, your role is crucial in ensuring the seamless execution of a diverse range of events, from conception to completion. You will primarily focus on intricate logistical coordination, efficient event management, and strategic transportation planning. Collaborating closely with the Production team, your efforts will contribute significantly to the flawless delivery of events, spanning from intimate expos to expansive exhibitions. Additionally, your commitment to nurturing client relationships will play a pivotal part in fostering repeat business opportunities. In this role, you will work together with the events team to meticulously organise and manage events of varying sizes, ensuring every detail aligns with the overarching vision and objectives. Your responsibilities encompass executing end-to-end event management tasks, such as scheduling, coordinating vendors, allocating resources and overseeing on-site operations to ensure events unfold seamlessly.

Key Responsibilities

• Event Logistics & Support
• Supporting on OrangeDoor events, exhibitions and conferences
• Creating and updating the Project Master and Playbook documents
• Creating POs for purchases within our finance system
• Updating budget lines
• Arranging project internal and external WIP calls
• Internal emails and general admin including timesheets
• Handling all shipments and deliveries for events
• Incentives/Giveaways: Researching and sourcing based on briefs, PPT ideas for client, logistics of fulfilling and shipping
• Incentives: working with the events team to research into entertainment/activities for events
• Contributing to client proposals based on briefs
• Attending events to support event teams
• Team event calendar is updated based on new live jobs on the NB WIP
• Team admin as required
• Equipment Logistics
• Sending and receiving event equipment to and from events with preferred suppliers
• Liaising with courier services to ensure kit arrives at storage ready for shipment to events and expos
• Securely packaging kit before sending out so that damages are prevented
• General Admin Personal time sheets
• General team emails
• Internal meetings

Qualifications

• Events degree or equivalent industry experience
• Fully literate in Microsoft Word, Excel and Outlook
• Additional languages would be desirable

Key Skills and Experience

• Ability to communicate at senior level
• Critical thinking
• Good working knowledge of geographical locations
• Strong communication skills, both verbal and written
• Ability to work in a well ordered and methodical manner
• Ability to keep client and Company information confidential
• Can work effectively independently
• Ideally has experience of working within a similar environment
• Previous experience with undertaking risk assessments and method statements
• Wide knowledge of all current, new and upcoming technical products

Additional Information

• Salary: £28,000 - £30,000
• Hours: 37.5 hours per week
• Location: Bromley, Greater London (office-based / hybrid - 1 or 2 days in office per week)
• Applicants must have the right to work in the UK.
• This role may require occasional international travel, therefore candidates must be able to obtain and maintain valid travel documentation where required.

Our Commitment to Inclusion

At OrangeDoor and Unbridled, we believe diverse teams create stronger ideas and better outcomes. We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work. If you require reasonable adjustments during the recruitment process, please contact: [email protected]