OurCompany OrangeDoor, an Unbridled company, is an award-winning events and experience agency that enables brands to create meaningful impact and growth through events. We work globally with some of the world’s most respected, innovative and successful organisations, helping changemakers inspire and influence, brands grow their businesses, and leaders transform industries. Our work spans strategic events, exhibitions and experiential marketing campaigns delivered across international markets.
Job Purpose
As an Events Project Coordinator, your role is crucial in ensuring the seamless execution of a diverse range of events, from conception to completion. You will primarily focus on intricate logistical coordination, efficient event management, and strategic transportation planning. Collaborating closely with the Production team, your efforts will contribute significantly to the flawless delivery of events, spanning from intimate expos to expansive exhibitions. Additionally, your commitment to nurturing client relationships will play a pivotal part in fostering repeat business opportunities.
Key Responsibilities
Event Logistics & Support
Supporting OrangeDoor events, exhibitions and conferences
Creating and updating the Project Master and Playbook documents
Creating POs for purchases within our finance system
Updating budget lines
Arranging project internal and external WIP calls
Internal emails and general admin including timesheets
Handling all shipments and deliveries for events
Incentives/Giveaways: researching and sourcing based on briefs, PPT ideas for client, logistics of fulfilling and shipping
Incentives: working with the events team to research entertainment/activities for events
Contributing to client proposals based on briefs
Attending events to support event teams
Team event calendar is updated based on new live jobs on the NB WIP
Team admin as required
Equipment Logistics
Sending and receiving event equipment to and from events with preferred suppliers
Liaising with courier services to ensure kit arrives at storage ready for shipment to events and expos
Securely packaging kit before sending out so that damages are prevented
General Admin
Personal time sheets
General team emails
Internal meetings
Qualifications
Events degree or equivalent industry experience
Experience with exhibitions
Fully literate in Microsoft Word, Excel and Outlook
Additional languages would be desirable
Key Skills and Experience
Ability to communicate at senior level
Critical thinking
Good working knowledge of geographical locations
Strong communication skills, both verbal and written
Ability to work in a well ordered and methodical manner
Ability to keep client and Company information confidential
Can work effectively independently
Ideally has experience of working within a similar environment
Previous experience with undertaking risk assessments and method statements
Wide knowledge of all current, new and upcoming technical products
Additional Information
Salary: £28,000 - £30,000
Hours: 37.5 hours per week
Location: Bromley, Greater London (office-based / hybrid - 1 or 2 days in office per week)
Applicants must have the right to work in the UK.
This role may require occasional international travel, therefore candidates must be able to obtain and maintain valid travel documentation where required.
Our Commitment to Inclusion
At OrangeDoor and Unbridled, we believe diverse teams create stronger ideas and better outcomes. We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work. If you require reasonable adjustments during the recruitment process, please contact:
#J-18808-Ljbffr
Job Purpose
As an Events Project Coordinator, your role is crucial in ensuring the seamless execution of a diverse range of events, from conception to completion. You will primarily focus on intricate logistical coordination, efficient event management, and strategic transportation planning. Collaborating closely with the Production team, your efforts will contribute significantly to the flawless delivery of events, spanning from intimate expos to expansive exhibitions. Additionally, your commitment to nurturing client relationships will play a pivotal part in fostering repeat business opportunities.
Key Responsibilities
Event Logistics & Support
Supporting OrangeDoor events, exhibitions and conferences
Creating and updating the Project Master and Playbook documents
Creating POs for purchases within our finance system
Updating budget lines
Arranging project internal and external WIP calls
Internal emails and general admin including timesheets
Handling all shipments and deliveries for events
Incentives/Giveaways: researching and sourcing based on briefs, PPT ideas for client, logistics of fulfilling and shipping
Incentives: working with the events team to research entertainment/activities for events
Contributing to client proposals based on briefs
Attending events to support event teams
Team event calendar is updated based on new live jobs on the NB WIP
Team admin as required
Equipment Logistics
Sending and receiving event equipment to and from events with preferred suppliers
Liaising with courier services to ensure kit arrives at storage ready for shipment to events and expos
Securely packaging kit before sending out so that damages are prevented
General Admin
Personal time sheets
General team emails
Internal meetings
Qualifications
Events degree or equivalent industry experience
Experience with exhibitions
Fully literate in Microsoft Word, Excel and Outlook
Additional languages would be desirable
Key Skills and Experience
Ability to communicate at senior level
Critical thinking
Good working knowledge of geographical locations
Strong communication skills, both verbal and written
Ability to work in a well ordered and methodical manner
Ability to keep client and Company information confidential
Can work effectively independently
Ideally has experience of working within a similar environment
Previous experience with undertaking risk assessments and method statements
Wide knowledge of all current, new and upcoming technical products
Additional Information
Salary: £28,000 - £30,000
Hours: 37.5 hours per week
Location: Bromley, Greater London (office-based / hybrid - 1 or 2 days in office per week)
Applicants must have the right to work in the UK.
This role may require occasional international travel, therefore candidates must be able to obtain and maintain valid travel documentation where required.
Our Commitment to Inclusion
At OrangeDoor and Unbridled, we believe diverse teams create stronger ideas and better outcomes. We welcome applications from people of all backgrounds and are committed to creating a workplace where everyone feels respected, supported and able to bring their full selves to work. If you require reasonable adjustments during the recruitment process, please contact:
#J-18808-Ljbffr
