Sr Director, Advancement Administration

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Position Overview

Reporting to the Vice Chancellor for Advancement, the Senior Director of Advancement Administration & Finance leads administrative and financial operations within a fast-paced Advancement department that raises $50 million annually from various constituency groups. This senior management role oversees budget development, departmental financial planning, gift records, HR, IT, and facilities management.

Major Responsibilities

1. Manage the financial and administrative functions of a 25-person team in the Advancement Office.
2. Lead a team including an Associate Director, Manager of Gift Processing & Data Analysis, and a Database Analyst, with responsibilities for performance management.
3. Participate as a member of the Advancement Senior Leadership Team.
4. Collaborate on strategic planning and implementation across various advancement functions.
5. Oversee the implementation of a new Advancement CRM in partnership with the Database Analyst and UMass Foundation.
6. Develop and manage the department’s budget.
7. Handle HR functions including onboarding, exit processes, recruitment, and staff development.
8. Coordinate with UMass Chan’s Office of Financial Services and Grants & Contracts Administration.
9. Engage with the UMass Foundation and President’s Office on reporting, endowments, and database management.
10. Manage procurement, property, and facilities planning, ensuring optimal resource utilization.
11. Oversee gift processing, donor records, and ensure compliance with policies and regulations.
12. Serve on university committees and perform other duties as assigned.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• 10+ years of advancement or related experience, with management experience.
• Knowledge of nonprofit fundraising, especially in complex environments like healthcare or higher education.
• Proven leadership in managing teams and projects.
• Experience with budget development and management.
• Familiarity with Advancement CRMs, including Salesforce and PeopleSoft.
• Strong problem-solving, communication, and interpersonal skills.
• Ability to handle multiple priorities and work under pressure.
• Flexibility to work some evenings and weekends.
• Proficiency in Microsoft Office Suite.

The University of Massachusetts Chan Medical School is committed to diversity and equal opportunity employment.

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