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- Tasks: Support the Vice Chancellor with administrative tasks, communications, and event coordination.
- Company: Join UMass Boston, a transformative institution dedicated to higher education and community impact.
- Benefits: Enjoy flexible hours, a collaborative environment, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that shapes the future of education while developing your skills.
- Qualifications: Bachelor's degree or 7+ years of relevant experience; strong organisational and communication skills required.
- Other info: Part-time, non-union position with salary based on experience; reasonable accommodations available.
The predicted salary is between 28800 - 48000 £ per year.
Executive Assistant to the Vice Chancellor of Administration & Finance
Join to apply for the Executive Assistant to the Vice Chancellor of Administration & Finance role at UMass Boston
Overview
The Executive Assistant will provide high-level administrative support to the Vice Chancellor for Administration and Finance, supporting the growth of a transformative collegiate environment through effective division operations. The role involves complex, confidential administrative, financial, and communication functions, serving as a liaison to internal and external stakeholders and assisting in collaboration with key university areas.
Key Responsibilities
- Serve as the first point of contact for the VCAF\’s Office, greeting visitors, managing inquiries, and handling correspondence.
- Compose, analyze, and distribute memos, reports, and confidential communications.
- Maintain confidentiality and manage the executive calendar, including scheduling and preparing meeting materials.
- Manage records, office operations, including budget monitoring, travel arrangements, and procurement processes.
- Coordinate university and divisional events and supervise support staff and student employees.
- Complete projects, establish priorities, and ensure smooth completion of assignments.
Qualifications
Bachelor\’s degree plus 3-5 years of relevant administrative or public relations experience, preferably in an educational setting. Experience in executive support, advanced computer literacy (Microsoft Office Suite), and flexibility to work occasional evenings/weekends are required. An alternative is 7+ years of administrative experience in lieu of a degree.
Preferred Skills
- Experience with Microsoft Teams and budget management.
- Ability to work in a diverse organizational environment, take initiative, and ask for help when needed.
Skills and Abilities
- Strong organizational, communication, and problem-solving skills.
- Ability to manage complex tasks independently, prioritize, and maintain confidentiality.
- Excellent interpersonal skills and ability to work collaboratively in a fast-paced environment.
Application Process
Apply online with your resume, cover letter, and three references. Review of applications begins after the closing date. Salary is commensurate with experience. This is a non-union, part-time exempt position. All offers are subject to HR approval. Reasonable accommodations are available for applicants with disabilities; contact HRDirect@umb.edu or 617-287-5150.
Additional Details
Level: Mid-Senior
Type: Part-time
Field: Higher Education
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Executive Assistant to the Vice Chancellor of Administration & Finance employer: UMass Boston
Contact Detail:
UMass Boston Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Vice Chancellor of Administration & Finance
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Executive Assistant role. Understanding the nuances of managing an executive calendar and coordinating events will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees at UMass Boston, especially those in administrative roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your Microsoft Office Suite skills, particularly Excel and PowerPoint, as these are crucial for budget management and creating presentations. Consider taking a quick online course to refresh your knowledge.
✨Tip Number 4
Prepare examples of how you've successfully managed complex tasks and maintained confidentiality in previous roles. Being able to articulate these experiences will showcase your suitability for the position.
We think you need these skills to ace Executive Assistant to the Vice Chancellor of Administration & Finance
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Executive Assistant role. Highlight your relevant experience in administrative support, particularly in educational settings, and demonstrate how your skills align with the responsibilities outlined in the job description.
Showcase Relevant Experience: In your CV, emphasise your 3-5 years of relevant administrative or public relations experience. Include specific examples of your work with executive support, budget management, and any experience you have with Microsoft Teams.
Highlight Key Skills: Clearly list your strong organisational, communication, and problem-solving skills in both your CV and cover letter. Provide examples of how you've successfully managed complex tasks independently and maintained confidentiality in previous roles.
Prepare References: Select three professional references who can speak to your administrative skills and experience. Ensure they are aware that they may be contacted and provide them with context about the role you are applying for.
How to prepare for a job interview at UMass Boston
✨Research the Role and University
Before your interview, take some time to research UMass Boston and the specific responsibilities of the Executive Assistant role. Understanding the university's mission and values will help you tailor your responses and demonstrate your genuine interest in the position.
✨Prepare for Common Questions
Anticipate questions related to your experience in administrative support, particularly in a higher education setting. Be ready to discuss how you've managed complex tasks, maintained confidentiality, and supported executives in previous roles.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Prepare examples that highlight your ability to manage calendars, coordinate events, and handle multiple priorities effectively. This will show your potential employer that you can thrive in a fast-paced environment.
✨Demonstrate Communication Proficiency
Since the role involves liaising with various stakeholders, be prepared to showcase your communication skills. You might be asked to provide examples of how you've handled difficult conversations or communicated sensitive information in the past.
