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- Tasks: Support the Gerontology Department with admin tasks, scheduling, and communication.
- Company: Join UMass Boston, a vibrant university dedicated to inclusion and education.
- Benefits: Enjoy a competitive hourly rate and a supportive work environment.
- Why this job: Gain valuable experience in a dynamic setting while making a difference in gerontology.
- Qualifications: Two years of office experience preferred; strong organisational and communication skills required.
- Other info: This is a union position with opportunities for growth and development.
Join to apply for the Administrative Assistant I role at UMass Boston.
2 days ago Be among the first 25 applicants.
General Summary:
The incumbent will serve as Administrative Assistant for the Department of Gerontology and the Gerontology Institute. The role involves performing administrative and personnel functions, requiring confidentiality, precision, and reliability. The incumbent must comply with University and College regulations.
Examples of Duties:
- Provide administrative support to the Chair of the Gerontology Department and Director of the Gerontology Institute.
- Schedule appointments, reserve rooms, and set up virtual meetings as needed.
- Compile, proofread, and edit meeting minutes.
- Assist with correspondence, reports, and communications.
- Serve as liaison to maintenance and property departments.
- Respond to inquiries, ensuring high customer service standards.
- Manage mail, phone, email inquiries, and reception coverage.
- Maintain office supplies, inventories, and databases.
- Assist with office setup, website updates, faculty/staff searches, and committee support.
- Coordinate travel arrangements, student recruitment, and program activities.
- Handle confidential records, evaluations, syllabi, and personnel documentation.
- Support graduate and undergraduate program activities.
- Perform other duties as assigned.
Qualifications:
- Minimum two years of office management or related experience.
- Preferred experience in an educational setting.
- Bachelor’s degree preferred.
- Strong organizational, communication, and computer skills (Word, Excel, PowerPoint, Adobe, Access).
- Attention to detail and customer service focus.
- Ability to work under pressure and handle multiple tasks.
Application Instructions:
Apply online with your resume, cover letter, and three references. Review begins after the closing date.
Grade: 15, Hourly Rate: $27.36. This is a union, non-exempt position. All salary offers require HR approval.
UMass Boston is committed to inclusion and provides reasonable accommodations for applicants with disabilities. Contact ADA/504 Coordinator Andrea Haas at 617-287-5148 if needed.
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Administrative Assistant I employer: UMass Boston
Contact Detail:
UMass Boston Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant I
✨Tip Number 1
Familiarise yourself with the Department of Gerontology and the Gerontology Institute at UMass Boston. Understanding their mission, values, and current projects can help you tailor your conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of UMass Boston, especially those in administrative roles. They can provide valuable insights into the work culture and expectations, which can be beneficial when discussing your fit for the position.
✨Tip Number 3
Prepare to discuss specific examples from your previous experience that showcase your organisational skills and ability to handle multiple tasks under pressure. This will highlight your suitability for the fast-paced environment of an administrative assistant.
✨Tip Number 4
Demonstrate your proficiency with the required software tools like Word, Excel, and PowerPoint by mentioning relevant projects or tasks you've completed using these applications. This will reinforce your technical skills during any discussions.
We think you need these skills to ace Administrative Assistant I
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Administrative Assistant I role. Highlight your relevant experience in office management and your ability to handle confidential information, as these are key aspects of the job.
Showcase Your Skills: In your CV, emphasise your strong organisational and communication skills. Mention specific software you are proficient in, such as Word, Excel, and PowerPoint, as these are essential for the role.
Provide Relevant References: When listing your three references, choose individuals who can speak to your administrative skills and experience in an educational setting, if possible. This will strengthen your application.
Proofread Your Application: Before submitting, carefully proofread your resume and cover letter for any errors. Attention to detail is crucial for this position, so make sure your application reflects that quality.
How to prepare for a job interview at UMass Boston
✨Showcase Your Organisational Skills
As an Administrative Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, highlighting your ability to prioritise and stay organised under pressure.
✨Demonstrate Attention to Detail
Given the role's emphasis on precision, it's important to showcase your attention to detail. Bring up instances where your meticulousness has positively impacted your work, such as proofreading documents or managing sensitive information.
✨Prepare for Customer Service Scenarios
Since the position involves responding to inquiries and ensuring high customer service standards, think of examples where you've successfully handled difficult situations or provided exceptional service. This will demonstrate your capability in maintaining professionalism and courtesy.
✨Familiarise Yourself with Relevant Software
The job requires proficiency in various software like Word, Excel, and PowerPoint. Brush up on these tools before the interview and be ready to discuss how you've used them in previous roles, especially in an educational setting if applicable.
