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- Tasks: Support finance operations, manage invoices, and ensure accurate reporting.
- Company: Join Ultralytics, a leader in vision AI, on a mission to democratise technology.
- Benefits: Competitive salary, equity packages, flexible hours, and generous time off.
- Why this job: Make a real impact in a fast-paced environment while working with cutting-edge AI projects.
- Qualifications: 1-3 years in finance operations, strong attention to detail, and experience with QuickBooks.
- Other info: Collaborative culture with excellent growth opportunities in London or Madrid.
The predicted salary is between 30000 - 42000 ÂŁ per year.
At Ultralytics, we are on a mission to simplify AI for everyone. As the creators of the world’s leading Ultralytics YOLO models and maintainers of a massive open‑source ecosystem on GitHub, we empower millions of developers, researchers, and companies worldwide to build state‑of‑the‑art computer vision applications. Following our $30M Series A round, we are expanding rapidly across our global hubs in London and Madrid.
As a Financial Assistant, you’ll help keep Ultralytics running at full speed by ensuring our core finance operations are accurate, timely, and scalable. You’ll support day‑to‑day execution across AP/AR, reconciliations, and month‑end close processes — helping finance stay ahead as we grow. You’ll work closely with Finance, People Ops, Sales, Marketing and other teams, partnering on tooling and workflows across QuickBooks, HubSpot, Payfit, Google Sheets, and Rippling. Your work will directly impact reporting quality and month‑end reliability.
This role is ideal for someone who’s detail‑obsessed, thrives in a high‑ownership environment, and enjoys improving processes while keeping execution tight.
What you’ll do
- Accounts Payable (AP): Process supplier invoices, validate approvals, and maintain accurate data in QuickBooks. Maintain vendor records, tax details, and documentation.
- Accounts Receivable (AR) & credit control: Issue invoices, track collections, and follow up on overdue balances with clear prioritisation. Support revenue operations coordination using HubSpot for customer and billing context.
- Bank reconciliation & month‑end close: Perform regular bank reconciliations and resolve variances quickly and accurately. Support month‑end close tasks, schedules, and checklist completion with tight timelines. Maintain clean ledgers and supporting schedules in Google Sheets.
- Reporting & finance operations: Prepare internal finance reporting packs and assist with external reporting requirements. Support payroll‑related finance coordination alongside Payfit and People Ops. Help improve workflows, controls, and documentation as we scale (SOPs, checklists, trackers).
Skills and experience
Core requirements: 1‑3+ years in finance operations, accounting support, or a similar role in a scaling environment. Hands‑on experience with QuickBooks or similar accounting tools and strong proficiency in Google Sheets. Practical ownership of AP, AR, bank reconciliation, month‑end close, and credit control. Strong accuracy, attention to detail, and ability to manage deadlines with minimal oversight. Clear communication and reliable collaboration across teams in an in‑office setup.
Nice to have: Experience with HubSpot, Rippling, and/or Payfit in a finance or ops context. Exposure to SaaS billing, multi‑entity setups, and multi‑currency transactions. Familiarity with audit support, external reporting requests, or basic accounting controls. Interest in AI and developer ecosystems. Comfort working with open‑source communities and fast iteration cycles.
You’ll thrive here if you:
- Take ownership and deliver results with focus and accountability.
- Combine strategic thinking with hands‑on execution.
- Value excellence, grit, and creativity in equal measure.
- See collaboration as the foundation for meaningful progress.
Our culture is built around our core values: Relentless progress, Strive for excellence, Actions, not words, Act with urgency, Open access to all.
Compensation and benefits
Competitive salary reflecting your experience and contribution. Equity packages. On‑site collaboration. Flexible working hours. Generous time off: 24 vacation days, your birthday off, plus local holidays. Tech & tools: Work on cutting‑edge AI projects. Gear: Brand‑new Apple MacBook Air, Apple Studio Display, and AirPods Pro 3. Learning & development: Dedicated budget for personal and professional growth. High impact: Your work will shape the future of vision AI.
Where and how you can work
This role is on‑site at one of our global hubs: London or Madrid. Applicants must have legal authorisation to work in the country of application. We’re an in‑office team that values daily collaboration, energy, and connection.
If you’re ready to build, move fast, and make an impact — this is your moment.
Financial Assistant employer: Ultralytics
Contact Detail:
Ultralytics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the finance industry, especially those who work at Ultralytics or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of QuickBooks and Google Sheets. Be ready to discuss how you've tackled AP/AR tasks in the past. Show us your detail-oriented side!
✨Tip Number 3
Don’t just wait for job openings to pop up! Keep an eye on our website and apply directly there. It shows initiative and gives you a better chance of being noticed by our hiring team.
✨Tip Number 4
Be yourself during the interview! We value authenticity and want to see how you fit into our culture. Share your passion for finance and AI, and let your personality shine through.
We think you need these skills to ace Financial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Financial Assistant role. Highlight relevant experience in finance operations, especially with tools like QuickBooks and Google Sheets. We want to see how your skills align with our mission at Ultralytics!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share why you're excited about joining Ultralytics and how you can contribute to our fast-paced environment. Be genuine and let your personality come through — we love seeing passion!
Showcase Your Attention to Detail: As a Financial Assistant, attention to detail is key. In your application, include examples of how you've maintained accuracy in past roles, whether it's through reconciliations or managing accounts. We appreciate candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and it helps us keep track of your application. Plus, you’ll be one step closer to joining our amazing team!
How to prepare for a job interview at Ultralytics
✨Know Your Numbers
As a Financial Assistant, you'll be dealing with numbers all day. Brush up on your financial terminology and be ready to discuss your experience with accounts payable, receivable, and reconciliations. Familiarity with QuickBooks and Google Sheets will definitely give you an edge!
✨Show Your Detail-Obsessed Side
This role requires a keen eye for detail. Prepare examples from your past work where your attention to detail made a significant impact. Whether it was catching an error in a report or streamlining a process, make sure to highlight how your meticulous nature benefits the team.
✨Demonstrate Collaboration Skills
You'll be working closely with various teams, so it's crucial to showcase your collaboration skills. Think of instances where you successfully partnered with others, whether in finance or cross-departmentally. Be ready to discuss how you communicate effectively and resolve conflicts.
✨Embrace the Fast-Paced Environment
Ultralytics is all about speed and execution. Prepare to talk about how you've thrived in fast-paced settings before. Share specific examples of how you managed tight deadlines and maintained accuracy under pressure, as this will resonate well with their culture of relentless progress.
