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- Tasks: Coordinate events and support the founder in a dynamic, fast-paced environment.
- Company: Join ULTRA, a unique peer group for CEOs and Managing Directors.
- Benefits: Hybrid working, competitive salary, and opportunities to grow with a founder-led business.
- Why this job: Be at the heart of operations, making a real impact on senior leaders' experiences.
- Qualifications: Organised, proactive, and able to manage multiple priorities effectively.
- Other info: Enjoy flexibility and travel while supporting exciting events across the UK.
The predicted salary is between 25000 - 28000 £ per year.
This is not a traditional corporate role - it suits someone who enjoys being close to a founder and taking ownership of making things run smoothly. We’re looking for a highly organised, proactive Executive Assistant & Operations Coordinator to work closely with the founder of ULTRA - a private peer group for CEOs and Managing Directors of established businesses.
ULTRA brings together small groups of senior leaders from across the UK for confidential, monthly conversations about the real challenges of running a business. Meetings take place in carefully selected venues and private dining spaces, creating an environment where leaders can speak openly and learn from each other.
As the business continues to grow, we’re looking for someone who can help keep everything running smoothly behind the scenes. You’ll work directly with the founder, helping to coordinate members, organise meetings, and support the day-to-day operations of the business. This role would suit someone who takes pride in being highly organised, enjoys working closely with a founder, and is comfortable bringing structure and calm to a fast-moving environment.
What You’ll Be Doing
You’ll play a key role in keeping things organised and moving forward. Responsibilities include:
- Managing the founder’s diary and scheduling
- Keeping on top of emails, follow-ups, and communications
- Following structured processes to prepare and coordinate monthly meetings
- Liaising with venues and external suppliers
- Organising attendee lists and confirmations
- Supporting new members as they join ULTRA
- Maintaining documents and keeping systems organised
- Following up on actions and ensuring nothing gets missed
- Supporting the smooth running of day-to-day operations
- Assisting with coordination around events and communications
- Supporting meetings in person, including set-up, coordination and assisting during sessions
You’ll initially spend time learning how everything works, with support from the current assistant, before gradually taking ownership of key areas.
About You
We’re looking for someone who is naturally organised, thoughtful, and dependable. You will likely:
- Take pride in being organised and detail-oriented
- Communicate clearly and professionally, particularly in writing
- Feel comfortable interacting with senior business leaders
- Be able to manage multiple priorities calmly and effectively
- Take initiative and follow things through
- Be reliable, discreet, and easy to work with
- Enjoy supporting a growing, founder-led business
Experience in a similar role (Executive Assistant, PA, Operations or Events coordination) is helpful, but not essential - attitude and approach matter just as much. A full UK driving licence and access to a car is required due to travel involved in the role.
Working Arrangement
The role is based in South Wales with a hybrid working structure. There will be regular in-person meetings and events across Cardiff, Bristol, Cheltenham and London, with occasional travel elsewhere. On event days, you should be comfortable with early starts or later finishes when required. Flexibility is offered outside of these times.
Salary
£25,000 – £28,000 depending on experience
How to Apply
Please apply via LinkedIn and include a short note explaining why this role interests you.
Operations & Events Coordinator in Maidstone employer: Ultra
Contact Detail:
Ultra Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Events Coordinator in Maidstone
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the founder or have connections at ULTRA. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Be proactive! If you see an event or meeting that aligns with ULTRA's mission, attend it. Show up, engage, and make yourself known. It’s all about being in the right place at the right time.
✨Tip Number 3
Prepare for interviews by understanding the company culture. Research ULTRA and its founder, and think about how your skills can help keep things running smoothly. Tailor your approach to show you’re the perfect fit!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations & Events Coordinator in Maidstone
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your knack for keeping things organised. Mention any past experiences where you successfully managed schedules or coordinated events, as this role is all about making sure everything runs smoothly.
Communicate Clearly: Since you'll be interacting with senior leaders, it's crucial to demonstrate your clear and professional communication skills. Make sure your written application is free of typos and flows well, showing us that you can communicate effectively in writing.
Express Your Enthusiasm: Let us know why you're excited about this role! A genuine interest in supporting a founder-led business and working closely with leadership will make your application stand out. Share what draws you to ULTRA and how you can contribute.
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. Make sure to include a short note explaining why this role interests you, as it helps us get to know you better right from the start!
How to prepare for a job interview at Ultra
✨Know the Company Inside Out
Before your interview, make sure you research ULTRA thoroughly. Understand their mission, values, and the unique environment they create for CEOs and Managing Directors. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Operations & Events Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated events. Be ready to discuss how you keep things running smoothly, especially in fast-paced environments.
✨Communicate Clearly and Confidently
Since you'll be liaising with senior leaders, practice clear and professional communication. During the interview, articulate your thoughts well and don’t hesitate to ask clarifying questions if needed. This will demonstrate your ability to interact effectively with high-level professionals.
✨Emphasise Your Proactive Nature
The role requires someone who takes initiative. Share instances where you identified a problem and took steps to resolve it without being prompted. Highlighting your proactive approach will resonate well with the founder and show that you can take ownership of your responsibilities.