At a Glance
- Tasks: Coordinate events and support the founder in a dynamic, fast-paced environment.
- Company: Join ULTRA, a unique peer group for CEOs and Managing Directors.
- Benefits: Competitive salary, hybrid working, and opportunities for personal growth.
- Other info: Enjoy flexibility and travel while working closely with senior leaders.
- Why this job: Be part of an innovative team and make a real impact on business leaders.
- Qualifications: Organisational skills and a proactive attitude are key; experience is a bonus.
The predicted salary is between 25000 - 28000 £ per year.
This is not a traditional corporate role - it suits someone who enjoys being close to a founder and taking ownership of making things run smoothly. We’re looking for a highly organised, proactive Executive Assistant & Operations Coordinator to work closely with the founder of ULTRA - a private peer group for CEOs and Managing Directors of established businesses.
ULTRA brings together small groups of senior leaders from across the UK for confidential, monthly conversations about the real challenges of running a business. Meetings take place in carefully selected venues and private dining spaces, creating an environment where leaders can speak openly and learn from each other.
As the business continues to grow, we’re looking for someone who can help keep everything running smoothly behind the scenes. You’ll work directly with the founder, helping to coordinate members, organise meetings, and support the day-to-day operations of the business. This role would suit someone who takes pride in being highly organised, enjoys working closely with a founder, and is comfortable bringing structure and calm to a fast-moving environment.
What You’ll Be Doing
You’ll play a key role in keeping things organised and moving forward. Responsibilities include:
- Managing the founder’s diary and scheduling
- Keeping on top of emails, follow-ups, and communications
- Following structured processes to prepare and coordinate monthly meetings
- Liaising with venues and external suppliers
- Organising attendee lists and confirmations
- Supporting new members as they join ULTRA
- Maintaining documents and keeping systems organised
- Following up on actions and ensuring nothing gets missed
- Supporting the smooth running of day-to-day operations
- Assisting with coordination around events and communications
- Supporting meetings in person, including set-up, coordination and assisting during sessions
You’ll initially spend time learning how everything works, with support from the current assistant, before gradually taking ownership of key areas.
About You
We’re looking for someone who is naturally organised, thoughtful, and dependable. You will likely:
- Take pride in being organised and detail-oriented
- Communicate clearly and professionally, particularly in writing
- Feel comfortable interacting with senior business leaders
- Be able to manage multiple priorities calmly and effectively
- Take initiative and follow things through
- Be reliable, discreet, and easy to work with
- Enjoy supporting a growing, founder-led business
Experience in a similar role (Executive Assistant, PA, Operations or Events coordination) is helpful, but not essential - attitude and approach matter just as much. A full UK driving licence and access to a car is required due to travel involved in the role.
Working Arrangement
The role is based in South Wales with a hybrid working structure. There will be regular in-person meetings and events across Cardiff, Bristol, Cheltenham and London, with occasional travel elsewhere. On event days, you should be comfortable with early starts or later finishes when required. Flexibility is offered outside of these times.
Salary
£25,000 – £28,000 depending on experience
How to Apply
Please apply via LinkedIn and include a short note explaining why this role interests you.
Operations & Events Coordinator in Coventry employer: Ultra
At ULTRA, we pride ourselves on fostering a dynamic and supportive work environment where every team member plays a crucial role in our mission to connect senior leaders across the UK. As an Operations & Events Coordinator, you'll enjoy the unique opportunity to work closely with the founder, contributing to meaningful conversations and events that drive business success. With a hybrid working structure based in South Wales, we offer flexibility, professional growth opportunities, and a culture that values organisation, initiative, and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Events Coordinator in Coventry
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We think you need these skills to ace Operations & Events Coordinator in Coventry
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Ultra.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Ultra. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Ultra
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Ultra, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Ultra, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Ultra could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Ultra as they’re likely seeking a candidate who can enhance their workplace culture.
