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- Tasks: Coordinate events and support the founder in a dynamic, fast-paced environment.
- Company: Join ULTRA, a unique peer group for CEOs and Managing Directors.
- Benefits: Competitive salary, hybrid working, and opportunities for personal growth.
- Why this job: Be part of an innovative team and make a real impact on business leaders.
- Qualifications: Organisational skills and a proactive attitude are key; experience is a bonus.
- Other info: Enjoy flexibility and travel while working closely with senior leaders.
The predicted salary is between 25000 - 28000 £ per year.
This is not a traditional corporate role - it suits someone who enjoys being close to a founder and taking ownership of making things run smoothly. We’re looking for a highly organised, proactive Executive Assistant & Operations Coordinator to work closely with the founder of ULTRA - a private peer group for CEOs and Managing Directors of established businesses.
ULTRA brings together small groups of senior leaders from across the UK for confidential, monthly conversations about the real challenges of running a business. Meetings take place in carefully selected venues and private dining spaces, creating an environment where leaders can speak openly and learn from each other.
As the business continues to grow, we’re looking for someone who can help keep everything running smoothly behind the scenes. You’ll work directly with the founder, helping to coordinate members, organise meetings, and support the day-to-day operations of the business. This role would suit someone who takes pride in being highly organised, enjoys working closely with a founder, and is comfortable bringing structure and calm to a fast-moving environment.
What You’ll Be Doing
You’ll play a key role in keeping things organised and moving forward. Responsibilities include:
- Managing the founder’s diary and scheduling
- Keeping on top of emails, follow-ups, and communications
- Following structured processes to prepare and coordinate monthly meetings
- Liaising with venues and external suppliers
- Organising attendee lists and confirmations
- Supporting new members as they join ULTRA
- Maintaining documents and keeping systems organised
- Following up on actions and ensuring nothing gets missed
- Supporting the smooth running of day-to-day operations
- Assisting with coordination around events and communications
- Supporting meetings in person, including set-up, coordination and assisting during sessions
You’ll initially spend time learning how everything works, with support from the current assistant, before gradually taking ownership of key areas.
About You
We’re looking for someone who is naturally organised, thoughtful, and dependable. You will likely:
- Take pride in being organised and detail-oriented
- Communicate clearly and professionally, particularly in writing
- Feel comfortable interacting with senior business leaders
- Be able to manage multiple priorities calmly and effectively
- Take initiative and follow things through
- Be reliable, discreet, and easy to work with
- Enjoy supporting a growing, founder-led business
Experience in a similar role (Executive Assistant, PA, Operations or Events coordination) is helpful, but not essential - attitude and approach matter just as much. A full UK driving licence and access to a car is required due to travel involved in the role.
Working Arrangement
The role is based in South Wales with a hybrid working structure. There will be regular in-person meetings and events across Cardiff, Bristol, Cheltenham and London, with occasional travel elsewhere. On event days, you should be comfortable with early starts or later finishes when required. Flexibility is offered outside of these times.
Salary
£25,000 – £28,000 depending on experience
How to Apply
Please apply via LinkedIn and include a short note explaining why this role interests you.
Operations & Events Coordinator in Colchester employer: Ultra
Contact Detail:
Ultra Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Events Coordinator in Colchester
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the founder or have connections at ULTRA. A friendly chat can go a long way in getting your foot in the door.
✨Tip Number 2
Be proactive! If you see an event or meeting that interests you, don’t hesitate to express your enthusiasm. Show them you’re ready to jump in and help out, even before you land the job.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Understand what makes ULTRA tick and be ready to discuss how your skills can help keep things running smoothly behind the scenes.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team and want to be part of the ULTRA journey.
We think you need these skills to ace Operations & Events Coordinator in Colchester
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your knack for keeping things organised. Mention specific examples where you've successfully managed schedules or coordinated events, as this role is all about making sure everything runs smoothly.
Communicate Clearly: Since you'll be dealing with senior leaders, it's crucial to showcase your communication skills. Make sure your written application is clear, professional, and free of errors. This will reflect your attention to detail and professionalism.
Express Your Enthusiasm: Let us know why you're excited about this role! Share what draws you to working closely with a founder and how you can contribute to the growth of ULTRA. A genuine passion for the position can really make your application stand out.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss any important details in the application process.
How to prepare for a job interview at Ultra
✨Know the Company Inside Out
Before your interview, take some time to research ULTRA and its mission. Understand how they support CEOs and Managing Directors, and think about how your skills can contribute to their goals. This will show that you’re genuinely interested in the role and ready to hit the ground running.
✨Showcase Your Organisational Skills
Since the role requires a high level of organisation, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and keep everything running smoothly, especially in fast-paced environments.
✨Communicate Clearly and Confidently
As you'll be liaising with senior leaders, practice articulating your thoughts clearly and professionally. Consider doing mock interviews with a friend or family member to refine your communication style. Remember, confidence is key!
✨Demonstrate Your Proactivity
Think of instances where you took the initiative to solve problems or improve processes. In your interview, share these stories to illustrate your proactive nature. This will resonate well with the founder, who is looking for someone who can take ownership and drive things forward.