At a Glance
- Tasks: Manage finances, support office operations, and assist with business administration.
- Company: Dynamic events business with a vibrant team atmosphere.
- Benefits: Competitive salary, career development, and a supportive work environment.
- Other info: Perfect for those who thrive in a small business setting.
- Why this job: Join a fast-paced team where every day brings new challenges and opportunities.
- Qualifications: Experience in bookkeeping and strong organisational skills required.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for an organised, proactive and detail‑oriented Bookkeeper to support the smooth running of our busy events business.
This is a varied role combining office management, bookkeeping, finance administration and general business support.
The successful candidate will take ownership of day‑to‑day office operations whilst maintaining accurate financial records and supporting the senior management team.
This role would suit someone who enjoys working in a small business environment where no two days are the same.
Key Responsibilities
Bookkeeping & Finance
- Maintain accurate financial records using Quick Books.
- Process supplier invoices, expenses and credit card transactions.
- Reconcile bank accounts, credit cards and payment platforms.
- Raise sales invoices and monitor customer payments.
- Manage accounts payable and accounts receivable.
- Assist with month‑end reporting and financial analysis.
- Prepare information for external accountants and auditors.
- Process staff expenses and maintain financial records.
- Monitor cash flow and support budget tracking.
- Assist with VAT returns and other statutory reporting requirements.
Office Management
- Oversee the day‑to‑day running of the office.
- Manage office supplies, equipment and facilities.
- Act as the main point of contact for office‑related issues.
- Coordinate relationships with suppliers and service providers.
- Support health and safety administration.
- Maintain company records and filing systems.
- Organise meetings, travel and accommodation arrangements.
- Ensure company policies and procedures are followed.
Administration & Business Support
- Provide administrative support to the leadership team.
- Assist with HR administration, onboarding and personnel records.
- Support recruitment administration and interview scheduling.
- Coordinate company events, meetings and team activities.
- Manage incoming correspondence and general enquiries.
- Assist with reporting, data management and business projects.
- Support the wider team with operational and administrative tasks.
Qualifications
- Previous experience in an Office Manager, Bookkeeper or Finance Administrator role.
- Strong bookkeeping experience and understanding of accounting principles.
- Experience using Quick Books or similar accounting software.
- Excellent organisational and time‑management skills.
- High level of accuracy and attention to detail.
- Strong Microsoft Excel and Office 365 skills.
- Ability to prioritise workload and meet deadlines.
- Professional and confident communication skills.
- Ability to work independently and take ownership of tasks.
Desirable
- AAT qualification or equivalent bookkeeping qualification.
- Experience within an events, hospitality or service‑based business.
- Experience supporting HR administration.
- Knowledge of VAT and management reporting.
- Experience using CRM and business management systems.
Competitive salary and benefits package. Long‑term career development opportunities.
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Book Keeper employer: Ultra
UltraFlex Gym in Derby is an exceptional employer, offering a vibrant work culture that prioritises teamwork and customer service excellence. With opportunities for professional growth and development, employees are encouraged to thrive in a supportive environment while enjoying the unique advantage of working at one of the country's leading gyms. Flexible shifts and a focus on health and fitness make this role both rewarding and fulfilling for those passionate about the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Book Keeper
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Ultra. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Book Keeper
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Ultra.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Ultra's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Ultra
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Ultra.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Ultra will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Ultra employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
