Assistant Project Manager

Ultra Cyber are recruiting an Assistant Project Manager to support the planning and management of projects that enable the business to deliver its strategic objectives. The Assistant Project Manager works alongside the delivery Project Manager to lead the team responsible for achieving project objectives.

Responsibilities

• Create and maintain project schedules, ensuring timely, responsive completion of deliverables.
• Coordinate the availability of resources, including personnel, equipment and materials to ensure timely project execution and minimise delays.
• Support conflict resolution between stakeholders or departments where priorities cannot easily be called and support collaboration between cross‑functional teams to maintain project momentum.
• Facilitate communication between key internal department resources and develop appropriate strategies for effectively engaging stakeholders in project decision and execution.
• Direct customer interface, including presentation of monthly and weekly reports as directed by the project manager or as a stand‑in for the project manager.
• Organise regular project meetings, maintaining clear communication of progress updates and ensuring action items are tracked and completed.
• Ensure project documentation is maintained and made available in accordance with project management processes and company policies.
• Identify project risk, develop resolution strategies and implement measures to minimise impact to project timelines.
• Track and monitor project budgets, coordinating with PMs and Finance to address any cost‑related concerns.
• Ensure project activities are executed in line with established workflows and quality standards, while regularly monitoring project deliverables to ensure they meet the required specification.
• Presentation to the senior management team on project status and issues on behalf of the project manager.
• Identify project issues before they occur and report them promptly to the project manager or wider business.
• Manage the change‑request process, ensuring any changes to scope, schedule or resources are properly documented and effectively communicated to all relevant stakeholders.

Qualifications

• Proven experience providing support to Project Management teams to achieve project deliverables within defined time, budget and quality constraints.
• Demonstrable ability to understand technical concepts to participate in analytical project discussion.
• Good understanding of the project lifecycle and project management processes including project scheduling, risk management and change control.
• Demonstrable experience in stakeholder engagement and management.
• Excellent verbal and written communication skills with strong relationship‑building ability.
• Demonstrated leadership potential through effective communication, accountability, initiative and guidance of team members.
• Strong organisational skills with the ability to prioritise tasks and problem‑solve.
• Analytical skills for cost tracking, schedule management, prioritisation of tasking and risk analysis.
• Proficient in the MS Office suite (Excel, Outlook, PowerPoint, Word).
• Ability and willingness to obtain and maintain SC and DV security clearance.

Desirable

• Recognised Project Management qualification (APM, Prince2 or equivalent).
• Experience using project management tools such as Jira or MS Project.
• Engineering or technical background.
• Good understanding of the engineering life cycle.

Due to the nature of the programs we deliver for our customers, candidates must be able to obtain and maintain the appropriate level of security clearance. Applicants must be British citizens who have been resident in the UK for the past five years to obtain SC clearance and ten years for DV clearance.

Benefits

• Participation in an Annual Bonus Scheme.
• Private Medical Cover.
• 25 days’ holiday (plus Bank Holidays) with the option to buy an extra five days.
• Pension Contribution.
• Four times Life Assurance Cover.
• Flexible working hours with opportunity for a 1 pm finish on a Friday.
• Flexible benefits including cycle‑to‑work scheme, will writing and more.
• Security Clearance Allowance where relevant and subject to holding required clearance.