At a Glance
- Tasks: Support HR operations, manage recruitment, and enhance employee experience.
- Company: Join Ultimate Finance, a dynamic lender with a people-first approach.
- Benefits: Competitive salary, supportive culture, and opportunities for professional growth.
- Other info: Be part of a values-driven team focused on Decency, Enterprise, and Brilliance.
- Why this job: Make a real impact in HR while helping colleagues thrive.
- Qualifications: Experience in HR administration and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Why choose Ultimate Finance?
At Ultimate Finance, we back ambition – properly.
We’re a specialist lender built for pace, flexibility and real‑world problem solving, helping businesses access funding that fits how they work.
You’ll join a team of approachable experts who move quickly, speak clearly and take pride in doing the right thing for customers and partners.
We trust people to take ownership, with supportive leaders and experienced teammates on hand.
With 20+ years’ experience and over £17bn funded, we’re growing – and we’re looking for people who want to do work that matters.
About the Team
Our HR team champions the people behind Ultimate Finance.
From recruitment and onboarding to policy support, wellbeing and development, we keep colleagues supported and confident at every stage.
We work with leaders and teams to build a trusted culture where everyone feels valued – and can thrive.
About the Role
Based in our Bristol office, the HR team supports colleagues across the UK – and as HR Administrator, you’ll be right at the centre of it.
You’ll keep the day‑to‑day of HR running smoothly: supporting recruitment, maintaining accurate employee records, preparing key HR documentation, and being a friendly first point of contact for people queries.
You’ll also get involved in people projects that help us keep improving – such as Equality, Diversity & Inclusion and Learning & Development – while living our values of Decency, Enterprise and Brilliance.
Key Responsibilities
- Own recruitment administration end‑to‑end – post vacancies, screen CVs, coordinate with hiring managers, arrange interviews, and liaise with external partners when needed.
- Prepare and manage HR paperwork – contracts, references, probation letters, family leave documentation, leaver paperwork and more – issued and filed accurately.
- Keep employee records accurate and secure – update our HR system (Staffology), add new starters, and handle sensitive information with care and confidentiality.
- Run smooth onboarding and offboarding – collect and check documents, coordinate joiners/leavers, and support retention and exit interviews.
- Support monthly payroll changes – work with the Senior HR Officer to upload updates and ensure information is correct for the month ahead.
- Help manage employee benefits and recognition – support processes like private medical insurance, long service awards, letters and gift cards (including keeping stock topped up).
- Be the first point of contact for HR queries – monitor the HR mailbox and respond promptly with clear, helpful guidance.
- Produce people reports and updates – compile HR reports for different departments and share key changes and colleague news where appropriate.
- Support wider business admin – help the Finance Manager with company car user data so providers have the right information.
- Support Learning & Development – help with monthly L&D communications, upload materials to the LMS, track completion of mandatory training, and produce reports.
- Get involved in improvements and initiatives – contribute to process improvements, EDI activity, and occasional training sessions (including bite‑size sessions in your areas of knowledge).
- Key Skills and Knowledge
- Experience in an HR administration role (or a similar people/customer‑focused admin position)
- Highly organised, with strong attention to detail and the ability to juggle changing priorities
- Confident, approachable communicator (written and verbal), comfortable being a first point of contact
- Discreet and trustworthy— able to handle confidential information professionally
- Comfortable working with data: able to pull reports together and share clear, accurate updates
- Strong IT skills, especially Microsoft Office (Excel); HR system experience (e. g., Staffology) is a plus
- Recruitment coordination experience is helpful (agency or in‑house)
- A basic understanding of employment law is desirable
- Values‑led and people‑centric, consistently demonstrating Decency, Enterprise and Brilliance
- #J-18808-Ljbffr
HR Administrator – Fixed term contract until June 2027 in Bristol employer: Ultimate Finance
Ultimate Finance is an exceptional employer that values its HR team as a vital part of our collaborative culture in Bristol. With a focus on employee growth, we offer comprehensive training and development opportunities, alongside a supportive work environment that encourages innovation and process improvement. Join us to be part of a dynamic team that not only prioritises your professional journey but also fosters a sense of belonging across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator – Fixed term contract until June 2027 in Bristol
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ultimate Finance!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ultimate Finance.
We think you need these skills to ace HR Administrator – Fixed term contract until June 2027 in Bristol
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ultimate Finance. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ultimate Finance and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ultimate Finance. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ultimate Finance's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ultimate Finance
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ultimate Finance.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ultimate Finance will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ultimate Finance and how you would contribute to adapting HR strategies.
