Facilities Administrator

Job title: Facilities Administrator (12 month Fixed Term Contract) Location: Newbury / Head Office Hours: Wednesday Friday 9.00 am - 5.00pm (21 hours) Salary: £15,000 (£25k full time equivalent) Introduction We have an exciting opportunity for a Facilities Administrator to join our Facilities Team. In this role, you will provide essential administrative support to help ensure the safe, compliant and efficient delivery of facilities services across the Society. You will work closely with colleagues, suppliers and contractors, delivering excellent customer service while supporting the day-to-day operation of our facilities function. This position would suit someone who is highly organised, enjoys working collaboratively and takes pride in delivering a professional service. Key Responsibilities Support the Facilities Team in responding to requests received through the Facilities Helpdesk system (CAFM). Administer the CAFM system, including raising and closing work requests, maintaining documentation, raising purchase orders and updating asset records. Manage the Facilities Team mailbox, ensuring queries are addressed promptly and escalated where necessary. Complete a range of administrative activities, including invoice reconciliation and access control administration. Coordinate stationery orders for branch distribution. Liaise with suppliers and contractors to support the delivery of facilities services. Help ensure the Society continues to provide a safe and compliant working environment. What We're Looking For We are looking for someone who can demonstrate: Strong organisational and planning skills, with the ability to manage multiple priorities and meet deadlines. Excellent attention to detail and the ability to maintain accurate records. A customer-focused approach with experience of delivering high-quality service to internal and/or external customers. Strong communication skills, both written and verbal. Confidence using Microsoft Office applications, including Word, Excel, Outlook and Microsoft 365. A collaborative approach and willingness to support colleagues across the business. . If you are looking for a role where no two days are the same and where your organisational skills can make a real difference, we would love to hear from you. Why work for Newbury Building Society? We want to help you develop You are provided with digital regulatory training and learning modules via our online platform. There will also be knowledge boosting workshops for you throughout the year. This is all underpinned through support from your team and manager. We want to look after and reward you- You will receive a generous holiday allowance, contributory stakeholder pension scheme, access to wellbeing programmes, and your birthday off. We want to help others- as well as providing financial services, we support our local communities. This means opportunities to volunteer, fundraise, and help with community events and activities. We give all our employees two paid days of volunteering each year. TPBN1_UKTJ