At a Glance
- Tasks: Support senior leaders with diary management, travel arrangements, and project coordination.
- Company: Join a leading financial services firm in a dynamic London office.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Embrace a diverse workplace that values every individual.
- Why this job: Be the backbone of a global team and make a real impact.
- Qualifications: Experience as a PA, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 60000 - 65000 £ per year.
We are looking for a Personal Assistant (m/f/d) to the Global Head of Broker Management in London and the Global Head of Marketing in Toronto.
The role is based in our office in London.
The assistant will provide efficient, responsive support across diary management, travel arrangement and general administration, helping to manage and prioritise time effectively.
By taking ownership of tasks that can be delegated, the assistant will allow the team to focus on the bigger, more strategic picture.
The assistant may also step in and contribute to key projects when needed.
Responsibilities
- Coordinate and schedule a busy calendar of both internal and external meetings across multiple countries and time zones.
Build strong working relationships with the PAs and EAs of internal and external stakeholders to ensure smooth scheduling and communication.
- Organise end-to-end travel across Europe and intercontinentally, including flights, hotels, airport transfers, taxis, and any other logistics needed to keep trips running seamlessly.
- Filter emails, highlight urgent correspondence, filter phone calls and invitations.
- Act as the go-to person for all direct reports, as well as internal and external stakeholders, building strong relationships and keeping communication flowing smoothly and diplomatically.
- Prepare agendas, and provide support by creating presentations and reports.
- Contribute to and coordinate ad-hoc projects and initiatives.
- Undertake other duties as requested.
- What You’ll Bring to the Role
- Proven senior PA experience within Financial Services, with a natural ability to build rapport at all levels and the kind of organisational skills that keep everything running like clockwork.
- Used to handling complex international diary management and travel.
- Competent user of Microsoft Office applications: Outlook, Power Point, Excel, Word.
- Excellent interpersonal skills at every level of the organisation.
- Tact and discretion.
- Well-developed ability to filter information, assess priorities and work independently.
- Able to remain calm and focused under pressure.
- Service-minded, resilient and able to find solutions.
- Impeccable written and spoken English.
- A basic understanding of artificial intelligence (AI) and its potential applications in business is essential.
- People with disabilities
We want to give all our candidates the best opportunity to succeed. If you need any adjustments to be made during the application and selection process, please email
Recruitment Agencies
Allianz Commercial has an in-house recruitment team, which focuses on sourcing great candidates directly.
Allianz Commercial does not accept unsolicited resumes from agency or search firm recruiters.
Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired.
When we do use agencies, we have a PSL in place, so please do not contact managers directly.
Failure to comply could/may result in the disqualification of the candidates and/or the termination of our contract and/or fees not being paid.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.
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StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ultimate.ai!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ultimate.ai.
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ultimate.ai. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ultimate.ai and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ultimate.ai. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ultimate.ai's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ultimate.ai
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ultimate.ai.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ultimate.ai will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ultimate.ai and how you would contribute to adapting HR strategies.
