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- Tasks: Support exciting tech projects like Windows 11 rollout and network upgrades.
- Company: Join Ultima, a forward-thinking tech company in Birmingham.
- Benefits: Enjoy competitive pay, flexible hybrid work, and growth opportunities.
- Why this job: Kickstart your project management career with real responsibilities and mentorship.
- Qualifications: Organisational skills and experience in project management or similar roles.
- Other info: Collaborative culture focused on continuous learning and career progression.
The predicted salary is between 28800 - 42000 £ per year.
Overview
Junior IT Project Manager — Technology Programmes | Ultima
Location: Birmingham (Hybrid — 3 days onsite, 2 days remote)
Type: Permanent, Full-time
Salary: Competitive + benefits
Kickstart your project management career with Ultima. We’re hiring a Junior Project Manager in Birmingham (hybrid) to support the Windows 11 rollout, Group Network Upgrades, and Ultima’s technology programmes. Get hands-on experience, mentorship, and a clear path to progression.
About Ultima
Ultima delivers strategic, business-critical technology programmes that help organisations operate more securely and efficiently. We value curiosity, collaboration, and continuous learning — if you want to grow into a confident delivery professional while working on high-impact initiatives, this is the role for you.
Role overview
We are looking for a proactive and highly organised Junior Project Manager to support delivery across three priority technology initiatives: Microsoft EoL (Windows 11 rollout), Group Network Upgrades, and wider Ultima programmes. You will work closely with Project and Programme Managers, technical teams, suppliers, and business stakeholders, providing day-to-day coordination, status reporting, and stakeholder communications to keep workstreams moving smoothly.
What you’ll do
Microsoft EoL (Windows 11 rollout)
- Maintain and update detailed rollout plans, resource trackers and schedules.
- Coordinate deployment windows with suppliers and business users.
- Track dependencies, risks and actions; escalate to the Project Manager when needed.
- Collaborate with Communications to prepare rollout emails, FAQs and user guidance.
- Help run user clinics and adoption sessions; provide multi-channel user support (email/chat/calls).
- Maintain defect and issue trackers; assist with triage and status reporting.
- Produce weekly progress reports and dashboards; track deployment KPIs (success rate, user satisfaction, resolution time).
Group Network Upgrades
- Track upgrade activities across multiple sites and maintain a central programme tracker.
- Coordinate with IT, Facilities and suppliers for access, installations and SLAs.
- Log and monitor issues/risks and support escalation processes.
- Assist with user impact communications and change notices.
Ultima Programmes
- Support Project and Programme Managers with planning, rollouts and cross-workstream coordination.
- Help track dependencies, resource allocations and delivery timelines.
- Maintain issue logs and support testing cycles and feedback collection.
- Produce regular status updates and help prepare programme reports.
General day-to-day
- Facilitate meetings, take minutes and maintain action logs.
- Keep project documentation up to date: RAID logs, trackers, dashboards and knowledge base articles.
- Act as a primary point of contact for suppliers and third parties on assigned tasks.
- Support CAB submissions and follow CAB outcome actions where applicable.
Skills & experience
Essential
- Experience in a Project Manager/ Junior Project Manager or similar role
- Strong organisational skills and attention to detail.
- Clear written and verbal communicator; comfortable liaising with technical and non-technical stakeholders.
- Experience using Microsoft Office, Teams and at least one project tracking tool (Planner, Jira, MS Project or similar).
- Ability to manage multiple priorities and keep stakeholders informed.
Desirable
- Experience in IT infrastructure or software deployment projects (migrations, rollouts, network upgrades).
- Familiarity with CAB/change management processes.
- Basic understanding of Windows migrations and networking concepts.
- Certifications or training in project delivery (e.g., PRINCE2 Foundation, APM Intro, Agile Foundation).
Personal attributes
- Detail-oriented and proactive — you spot issues early and act on them.
- Collaborative and team-focused — you support colleagues and suppliers to get things done.
- Calm under pressure and adaptable to shifting priorities.
- Curious and eager to learn technical subjects quickly.
- Strong problem-solving and critical-thinking ability.
What success looks like (first 6 months)
- Accurate, up-to-date rollout and programme trackers for all three initiatives.
- Improved stakeholder confidence through timely, clear communications and weekly reports.
- Low outstanding defect backlog for assigned streams and timely escalation of high-risk items.
- Active participation in user clinics and evidence of user feedback captured and actioned.
Why join Ultima
- Structured coaching and a clear development path from Junior Project Manager to Project Manager.
- Real responsibility on high-visibility, high-impact programmes.
- Competitive benefits package and flexible hybrid working in Birmingham.
- A supportive team culture that invests in your growth.
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Junior Project Manager employer: Ultima
Contact Detail:
Ultima Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Project Manager
✨Tip Number 1
Network like a pro! Attend industry events, webinars, or local meetups to connect with professionals in project management. You never know who might have the inside scoop on job openings or can offer you a referral.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills and experiences relevant to project management. Engage with content related to the field and connect with people from Ultima to show your interest.
✨Tip Number 3
Prepare for interviews by practising common project management scenarios. Think about how you'd handle specific challenges, like coordinating a rollout or managing stakeholder communications. This will help you stand out as a proactive candidate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at Ultima. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Junior Project Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Junior Project Manager role. Highlight any relevant project management experience, even if it's from school or previous jobs, and don’t forget to mention your familiarity with tools like Microsoft Office and project tracking software.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Share specific examples of how your skills align with the job description, especially your organisational skills and ability to communicate effectively with both technical and non-technical stakeholders.
Showcase Your Problem-Solving Skills: In your application, give examples of how you've tackled challenges in the past. Whether it was during a project at university or in a previous job, demonstrating your proactive approach to problem-solving will make you stand out as a candidate who can handle the demands of this role.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing candidates who take the initiative to connect with us directly!
How to prepare for a job interview at Ultima
✨Know Your Projects
Before the interview, dive deep into the specifics of the Windows 11 rollout and Group Network Upgrades. Familiarise yourself with the key challenges and objectives of these projects, as well as any recent news about Ultima. This will show your genuine interest and help you engage in meaningful discussions.
✨Showcase Your Organisational Skills
As a Junior Project Manager, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you tracked progress, communicated with stakeholders, and maintained documentation. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with both technical and non-technical stakeholders, be ready to explain complex concepts in simple terms. Consider doing mock interviews with friends or using online platforms to refine your communication skills.
✨Ask Insightful Questions
Prepare thoughtful questions to ask during the interview. Inquire about the team dynamics, the tools they use for project tracking, or how they measure success in their projects. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
