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- Tasks: Support academic excellence through project work, analysis, and research.
- Company: Join Ulster University, renowned for innovation and regional engagement in Northern Ireland.
- Benefits: Enjoy flexible working hours and a family-friendly environment.
- Why this job: Be part of a dynamic team making a real impact in education and research.
- Qualifications: Good numeracy and literacy skills; experience in higher education support preferred.
- Other info: Part-time role with potential for future opportunities within the university.
The predicted salary is between 22600 - 28280 £ per year.
Executive Assistant Hartree Centre, Northern Ireland Hub
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Executive Assistant Hartree Centre, Northern Ireland Hub
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Job Title: Executive Assistant Hartree Centre, Northern Ireland Hub Department/School: School of Computing, Engineering and Intelligent Systems Campus: Derry ~ Londonderry campus Salary: £28,281 pro rata per annum Duration: Fixed-term until 31st July 2026 / Part-time, 0.5 FTE (18.25 hours per week Mon-Fri) Closing Date: 27th July 2025 Reference Number: 036806
- ABOUT US
- We are a university with a national and international reputation for excellence, innovation and regional engagement, making a major contribution to the economic, social and cultural development of Northern Ireland Our core business activities are teaching and learning, widening access to education, research and innovation and technology and knowledge transfer.
- THE ROLE
- As a key member of the Hartree Centre, Northern Ireland Hub, the role will support Academic Excellence in its broadest sense, as directed by the pressures/demands of the project, at varying periods throughout the project lifetime. The role holder will provide a comprehensive and professional support service to the spoke leadership teams. They will be involved in undertaking project work, analysis and research under two broad headings:
- Research and Innovation Support. However, while the main focus may be on one of these work streams, the focus may change according to the stage in the project cycle. We may create a 12-month waiting list for same or similar roles within the Department / Faculty. The University reserves the right to extend the waiting list across the University if required for certain posts.
- ABOUT YOU
- The postholder will be required to have:
- A good standard of numeracy and literacy either by qualification or work-related activities.
- Experience of supporting at least one of the following areas within a higher education (or similar) context: quality assurance; academic audits; inspection by accrediting bodies; pursuit of excellence in teaching; research activity.
- Experience of organising events and making travel and related arrangements and of servicing meetings in a business/work environment including taking notes and making a personal contribution to the work/actions arising from committees/meetings. Please find our employee benefits on our website. Athena Swan Statement The School of Computing, Engineering & Intelligent Systems holds a Bronze Athena SWAN Award in recognition of our commitment to advancing Gender equality. You can read more about what this means on our University website. The University has a range of initiatives to support a family friendly working environment, including flexible working. The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.
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Executive Assistant Hartree Centre, Northern Ireland Hub employer: Ulster University
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Ulster University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Hartree Centre, Northern Ireland Hub
✨Tip Number 1
Familiarise yourself with the Hartree Centre's projects and initiatives. Understanding their current research and innovation focus will help you demonstrate your genuine interest in the role during any discussions or interviews.
✨Tip Number 2
Network with current or former employees of Ulster University, especially those in administrative roles. They can provide valuable insights into the work culture and expectations, which can be beneficial when preparing for your application.
✨Tip Number 3
Highlight your organisational skills by preparing examples of how you've successfully managed events or projects in the past. Be ready to discuss these experiences in detail, as they are crucial for the Executive Assistant role.
✨Tip Number 4
Stay updated on the latest trends in higher education and administrative support. Being knowledgeable about current challenges and innovations in the sector can set you apart as a candidate who is proactive and engaged.
We think you need these skills to ace Executive Assistant Hartree Centre, Northern Ireland Hub
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Executive Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in supporting academic or administrative functions, particularly in higher education. Mention specific examples of organising events, managing travel arrangements, or supporting quality assurance processes.
Showcase Your Skills: Demonstrate your numeracy and literacy skills through your application materials. Use clear and concise language, and ensure your documents are free from errors. Consider including examples of your analytical and research capabilities.
Personalise Your Application: Address your cover letter to the hiring manager if possible, and express your enthusiasm for the role and the Hartree Centre. Mention why you want to work at Ulster University and how you can contribute to their mission.
How to prepare for a job interview at Ulster University
✨Research the Hartree Centre
Before your interview, take some time to understand the Hartree Centre's mission and projects. Familiarise yourself with their recent initiatives and how they contribute to academic excellence. This will show your genuine interest in the role and help you tailor your responses.
✨Highlight Relevant Experience
Make sure to emphasise any experience you have in supporting quality assurance, academic audits, or event organisation. Prepare specific examples that demonstrate your skills in these areas, as they are crucial for the Executive Assistant role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle various situations. Think of scenarios where you've had to manage multiple tasks or support a team under pressure, and be ready to discuss how you approached those challenges.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication is key. Be prepared to discuss how you effectively communicate with different stakeholders, whether it's taking notes during meetings or coordinating travel arrangements. Clear and concise communication will be essential in this role.
