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- Tasks: Support transformative projects by providing top-notch administrative assistance to the project management team.
- Company: Renowned university committed to excellence and community engagement.
- Benefits: Competitive salary, flexible working, and a supportive family-friendly environment.
- Why this job: Make a real difference in students' lives while working on ambitious initiatives.
- Qualifications: Experience as an Executive Assistant with strong numeracy and literacy skills.
- Other info: Join a dynamic team and enjoy excellent career growth opportunities.
The predicted salary is between 28778 - 32097 £ per year.
Department: Estates Services
Salary: £28,778 - £32,097
Campus: Derry~Londonderry (Permanent/Full-Time)
Closing Date: 26 February 2026
Reference Number: 040626
ABOUT US
We are a university with a national and international reputation for excellence, innovation and regional engagement, making a major contribution to the economic, social and cultural development of Northern Ireland. Our core business activities are teaching and learning, widening access to education, research and innovation and technology and knowledge transfer.
THE ROLE
To play a key role in supporting the successful delivery of the Estates capital development programme of transformative projects by providing proactive and comprehensive administrative assistance to the project management team. To operate at the centre of a dynamic team, working in close partnership with senior colleagues, project teams, and external stakeholders. Your ability to anticipate needs, manage competing priorities, and support the delivery of core team functions will help keep projects on track, information flowing, and operations running smoothly. This role is an opportunity to contribute to ambitious initiatives that are a key part of the University's future and thereby make a real difference to students, staff, and the wider community.
ABOUT YOU
You will have a high standard of numeracy and literacy, evidenced by qualifications (GCSE Maths & English at Grade C or equivalent) or work-related activities. You will have demonstrable skills and experience in an Executive Assistant/Personal Assistant role, providing administrative support to a senior manager at a senior level within a large organisation, which includes exercising discretion when dealing with highly sensitive and confidential matters, and ensuring that all relevant papers and documents are available as required. You will have experience of organising, diarising/arranging and servicing meetings in a work environment, including preparing agendas and taking formal minutes, notes and following up on action points. You will be proficient (i.e. good to advanced/expert user standard) in Adobe Acrobat software and the full suite of Microsoft 365 (formerly Office) applications/services (including Word, Outlook, PowerPoint, Excel, Teams, OneDrive and SharePoint) for tasks such as preparation of correspondence, reports, papers, presentations and spreadsheets, and the management and storage of electronic files.
Please find our employee benefits on our website. Ulster University holds a Silver Athena SWAN award in recognition of our commitment to advancing Gender equality in higher education. You can read more about what this means on our University website. The University has a range of initiatives to support a family-friendly working environment, including flexible working. The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.
Executive Assistant (Estates Capital Development Administration) employer: Ulster University
Contact Detail:
Ulster University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Estates Capital Development Administration)
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and recent projects, especially those related to Estates capital development. This will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Executive Assistant (Estates Capital Development Administration)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your administrative support experience, especially in managing sensitive information and working with senior managers.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific projects or experiences that demonstrate your ability to support a dynamic team and manage competing priorities.
Showcase Your Tech Skills: Since proficiency in Microsoft 365 and Adobe Acrobat is key, don’t forget to mention your experience with these tools. Give examples of how you've used them in previous roles to enhance your administrative capabilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you can find more details about the role and our fantastic employee benefits there!
How to prepare for a job interview at Ulster University
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the Estates capital development programme and think about how your skills can contribute to its success.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your experience in organising meetings, preparing agendas, and taking minutes, as these are crucial for the position.
✨Demonstrate Your Tech Savvy
Since proficiency in Microsoft 365 and Adobe Acrobat is essential, be ready to talk about your experience with these tools. You might even want to mention any advanced features you’ve used that could streamline processes in the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project timelines, or how success is measured in this role. This shows your genuine interest and helps you assess if the job is the right fit for you.