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For Companies At a Glance
- Tasks: Support the SPEAR Centre and leadership team with project work and data management.
- Company: Join a forward-thinking university committed to innovation and gender equality.
- Benefits: Enjoy flexible working options and a family-friendly environment.
- Why this job: Be part of a dynamic team making a real impact in research and innovation.
- Qualifications: Good numeracy and literacy skills; experience in quality assurance or data management preferred.
- Other info: This is an entry-level, full-time role with opportunities for growth.
The predicted salary is between 28778 - 32097 £ per year.
Overview
Job Title: Executive Assistant (SPEAR Centre)
School: School of Computing, Engineering and Intelligent Systems
Campus: Derry-Londonderry
Salary: £28,778 – £32,097 per annum
Duration: Fixed-term until 14 September 2029
Closing Date: 22 September 2025
Reference Number: 037926
Responsibilities
- The post holder will provide a comprehensive and professional support service to the SPEAR Centre and leadership team.
- They will be the first point of contact for all Northern Ireland enquiries on SPEAR processes, explaining processes and procedures at Ulster\’s hub.
- They will be involved in undertaking project work, analysis, and independent planning under three broad headings: Research, Innovation and Strategic Engagement.
About You / Qualifications
- A good standard of numeracy and literacy, evidenced by qualifications or work-related activities.
- Experience of supporting at least two of the following areas: quality assurance, internal auditing, inspections by funding bodies, or pursuit of excellence in research and innovation activity.
- Experience of extraction and input of data within management information systems/databases, as well as drafting routine correspondence, papers, reports and spreadsheets, and preparation and formatting of documents across different desktop and IT office applications.
Please find our employee benefits on our website.
The School of Computing, Engineering & Intelligent Systems holds a Bronze Athena SWAN Award in recognition of our commitment to advancing gender equality. You can read more about what this means on our University website. The University has a range of initiatives to support a family-friendly working environment, including flexible working.
The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative
- Industries: Higher Education
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Locations
Executive Assistant employer: Ulster University
Contact Detail:
Ulster University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the SPEAR Centre's mission and recent projects. Understanding their goals will help you articulate how your skills can contribute to their success during any interviews or networking opportunities.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your experience.
✨Tip Number 3
Brush up on your data management skills, especially with management information systems and databases. Being able to demonstrate proficiency in these areas will set you apart, as they are crucial for the role.
✨Tip Number 4
Prepare to discuss examples of your experience in quality assurance and internal auditing. Having specific instances ready will show your capability and readiness to support the leadership team effectively.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and qualifications required for the Executive Assistant position. Tailor your application to highlight relevant experiences that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in supporting quality assurance, internal auditing, or similar areas. Provide specific examples of how you've contributed to research and innovation activities in previous roles.
Showcase Your Skills: Demonstrate your numeracy and literacy skills by including any relevant qualifications or work-related activities. Mention your proficiency in management information systems and your ability to draft reports and correspondence effectively.
Craft a Strong Cover Letter: Write a compelling cover letter that not only outlines your qualifications but also expresses your enthusiasm for the role and the organisation. Make sure to address how you can contribute to the SPEAR Centre and its objectives.
How to prepare for a job interview at Ulster University
✨Know the SPEAR Centre Inside Out
Before your interview, make sure you research the SPEAR Centre thoroughly. Understand its mission, recent projects, and how it fits within the School of Computing, Engineering and Intelligent Systems. This will show your genuine interest and help you answer questions more effectively.
✨Highlight Relevant Experience
Be prepared to discuss your experience in quality assurance, internal auditing, or any relevant areas mentioned in the job description. Use specific examples from your past roles to demonstrate how your skills align with the responsibilities of the Executive Assistant position.
✨Showcase Your IT Skills
Since the role involves data management and document preparation, be ready to talk about your proficiency with various IT office applications. Mention any specific software you’ve used and how you’ve applied these skills in previous jobs to enhance efficiency.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask the interviewers. Inquire about the team dynamics, ongoing projects at the SPEAR Centre, or opportunities for professional development. This shows your enthusiasm and helps you gauge if the role is right for you.
