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- Tasks: Support the Pro-Vice-Chancellor with administrative tasks and event coordination.
- Company: Join Ulster University, a leader in education and innovation in Northern Ireland.
- Benefits: Enjoy flexible working options and a family-friendly environment.
- Why this job: Be part of a dynamic team making a real impact in global partnerships.
- Qualifications: GCSE English and Maths at Grade C or equivalent; admin experience preferred.
- Other info: Ulster University promotes gender equality and welcomes diverse applicants.
The predicted salary is between 30000 - 42000 £ per year.
Base pay range
This range is provided by Ulster University. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Role: Executive Assistant
Department: Global Engagement
Responsible to: Pro-Vice-Chancellor & Executive Dean for Global Partnerships
Campus: Belfast
Reference Number: 037686
(Permanent / Full-Time)
About us
We are a university with a national and international reputation for excellence, innovation and regional engagement, making a major contribution to the economic, social and cultural development of Northern Ireland.
Our core business activities are teaching and learning, widening access to education, research and innovation, and technology and knowledge transfer.
The role
To provide a comprehensive professional secretarial and support service to the Pro-Vice-Chancellor & Executive Dean (PVC & ED) for Global Partnerships. The post holder will assist with the co-ordination of clerical activities associated with the business of the PVC & ED and take responsibility for the development and maintenance of effective systems, processes, and procedures. Additionally, the post holder will contribute to projects and organise/co-ordinate events and activities within the Office for Global Engagement.
About you
- A good standard of numeracy and literacy, either by qualification (GCSE English and Maths at Grace C or equivalent) or evidenced by work-related activities.
- Experience in a personal administrative capacity in support of a senior manager, including working with sensitive and confidential material.
- Experience of drafting routine correspondence, papers, reports and spreadsheets, and the preparation and formatting of documents, extracting and manipulating data and information across different desktop and IT office applications (e.g. Word, Excel, PowerPoint, and Outlook), ensuring an integrated approach.
Please find our employee benefits on our website.
Ulster University holds a Silver Athena SWAN award in recognition of our commitment to advancing Gender equality in higher education. You can read more about what this means on our University website. The University has a range of initiatives to support a family-friendly working environment, including flexible working.
The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Administrative
- Higher Education
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Executive Assistant employer: Ulster University
Contact Detail:
Ulster University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of an Executive Assistant in a higher education context. Understanding the nuances of supporting senior management in academia will help you tailor your approach during interviews.
✨Tip Number 2
Network with current or former Executive Assistants at universities. They can provide insights into the role and share tips on how to excel in the position, which can be invaluable when discussing your fit for the job.
✨Tip Number 3
Demonstrate your proficiency in relevant software applications like Word, Excel, and PowerPoint. Consider preparing a portfolio of documents you've created or managed to showcase your skills during the interview process.
✨Tip Number 4
Research Ulster University's values and initiatives, especially those related to global engagement and gender equality. Being able to discuss how your personal values align with theirs can set you apart as a candidate who truly understands their mission.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Executive Assistant position. Tailor your application to highlight how your skills and experiences align with these specific needs.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in personal administration, particularly in supporting senior managers. Provide examples of how you've handled sensitive information and managed clerical activities effectively.
Showcase Your Skills: Make sure to mention your proficiency in IT office applications like Word, Excel, PowerPoint, and Outlook. Include specific instances where you have drafted correspondence, prepared reports, or manipulated data to demonstrate your capabilities.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are passionate about the role and how you can contribute to the Global Engagement department at Ulster University. Be sure to convey your understanding of their mission and values.
How to prepare for a job interview at Ulster University
✨Research the University
Before your interview, take some time to learn about Ulster University’s mission, values, and recent initiatives. Understanding their focus on global engagement and community contribution will help you align your answers with their goals.
✨Showcase Your Administrative Skills
Be prepared to discuss your experience in providing administrative support, especially to senior managers. Highlight specific examples where you managed sensitive information or coordinated complex tasks, as this is crucial for the Executive Assistant role.
✨Demonstrate IT Proficiency
Since the role requires proficiency in various office applications, be ready to talk about your experience with Word, Excel, PowerPoint, and Outlook. You might even want to mention any specific projects where you used these tools effectively.
✨Prepare Questions
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the role, team dynamics, or upcoming projects within the Office for Global Engagement. This shows your genuine interest in the position.
