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- Tasks: Manage travel plans and support business development activities for BGS.
- Company: Join the British Geological Survey, a leading geoscience research centre dedicated to environmental solutions.
- Benefits: Enjoy flexible working options, a competitive salary, and a great benefits package.
- Why this job: Develop your skills in a dynamic environment while contributing to impactful earth science projects.
- Qualifications: A-Level or level 3 qualification required; office admin experience preferred.
- Other info: Applications close on 31st August 2025; interviews in mid-September.
The predicted salary is between 24900 - 35000 Ā£ per year.
Travel Coordinator and Business Development Support
BGS Business Development
Grade: UKRI – Band C
Salary: Ā£29,923 per annum
Contract Type: Open ended
Hours: Full time ā 37 hours a week (some flexible working options may be available, including a small amount of remote working, in line with BGS policy)
Location: BGS headquarters in Keyworth in Nottingham
Closing date: 31st August 2025
Agreat benefits package is offered
About the role
We have an exciting opportunity for a highly motivated outward facing individual to be our Travel Coordinator and Business Development Support. You will be responsible for the management of our permission to travel system, ensuring appropriate plans are in place for all BGS travellers. You will work with the Business Development (BD) team and BGS scientists advising on travel policy and supporting the BD team who lead on income generating activities for BGS. The post requires someone capable of being highly responsive.
The ideal candidate should be a highly self-motivated and self-starting individual who seeks to take advantage of the opportunity to develop their business and organisational skills. The successful candidate will have excellent communication and organisation skills. The key duties and responsibilities of the role are:
Travel Coordination
- Advise and assist BGS staff working overseas following corporate processes, including administration of permission to travel submissions and day to day point of contact for travelling staff
- Work with H&S to ensure emergency plans are in place and that any higher risk trips are escalated as appropriate, including to Director of Operations if necessary. Support resolution of issues as appropriate, e.g. seek updates from insurance company, advise on lost luggage etc
- Knowledgeable in travel policies (BGS, NERC, UKRI) and liaise with our parent organisation on Overseas T&Cās / policy updates and confident in enforcing travel procedures and rules
- BGS travel insurance liaison and coordination with corporate travel provider. Responsible for production of annual statistics and travel patterns.
- Work with a small BGS team on travel management and communicate with wider BGS staff on use of travel systems and advise on corporate support.
Support to the Head of BD and wider BD Team
- Support BD use of a database/software system to manage customer relations and contract/licensing information
- General administrative support including travel and accommodation booking, report formatting, minute taking etc
- Monthly financial and progress reports
- Assist team with bid compilation and updating corporate bid information as required
- Support the BD team with external income opportunities and tracking
- Produce and present reports on business development budget and activities
- Create, review and implement guidance, documents, policies, and procedures for business processes
- Contribute to BD and travel intranet pages and web pages, taking specific responsibility for ensuring information is up to date
About you
With experience of a customer focused role, you will also need to be flexible, demonstrate the ability to be decisive when faced with key information and be able to demonstrate methods of managing role-based pressure and skills to satisfy customer needs. You are expected to be proficient in Microsoft Office, in particular Excel and Word and be willing to learn new systems.
The following specific essential and desirable skills criteria for this post will be assessed at shortlist (S) stage, interview (I) stage, or both (S&I).
Essential
- Educated to A-Level or level 3 apprentice qualification standard. GCSEs to include pass in English and Maths (S)
- Experience working in an office administrative role (S/I)
- Experience in analysing data and critical review of documents/files (S/I)
- Demonstrate methods of managing role-based pressure including prioritise work, adapt to changing priorities and ability to meet tight deadlines. (S/I)
- Experience of presenting written materials appropriately for a senior audience (S/I)
- You will be committed to a diverse and inclusive approach to work in the geosciences (S&I)
- Effective written communication skills and excellent attention to detail (S/I)
- Ability to work unsupervised and as part of a team showing empathy with the needs of the business and colleagues (S/I)
Desirable
- Proficiency in corporate, travel and tender based systems e.g. Oracle Fusion, ClarityGo, ISOS, Find a Tender, etc. (S/I)
- Experience in travel coordination role, understanding of international travel processes, risk, assistance and resolution (S/I)
- Experience in BD administration environment (S/I)
About us
The British Geological Survey (BGS) is an applied geoscience research centre that belongs to UK Research and Innovation (UKRI) and is affiliated to the Natural Environment Research Council (NERC). It is a world leading geological survey whose core mission is to advise government of science related to the subsurface and to undertake applied research to solve earth and environmental issues, both in the UK and globally. It is funded directly by UKRI, as well as through research grants and private sector contracts.
OurCore Valuesand commitment topromoting equality and diversity across our organisationunderpin the continuous drive to improve our scientific and organisational efficiency. As such, we aim to have a workforce with employees from all backgrounds with people who are passionate about earth science and who share our dedication to work for the good of the environment and the benefit of society. BGS became a signatory of theTechnician Commitmentin July 2022.
How to apply
Applicants are required to include a CV and covering letter outlining their suitability for the role. We would stress the importance of this paperwork in our selection process.
A well thought through application providing evidence and examples of how you meet the advertised essential and desirable criteria for the post will be considered far more favourably than a generic covering letter and CV.
If you experience any issues applying for this role, please contactRecruitment@ukri.org.
The closing date for receipt of applications is 31st August 2025. Interviews are expected to be held mid September in Nottingham.
As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
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Travel Coordinator & Business Development Support employer: UKRI
Contact Detail:
UKRI Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Travel Coordinator & Business Development Support
āØTip Number 1
Familiarise yourself with the travel policies of BGS, NERC, and UKRI. Understanding these guidelines will not only help you in the role but also demonstrate your commitment to adhering to corporate processes during the interview.
āØTip Number 2
Network with current or former employees of BGS, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your interview preparation.
āØTip Number 3
Showcase your organisational skills by preparing a mock travel plan or report. This practical demonstration can highlight your ability to manage travel logistics effectively, which is a key aspect of the role.
āØTip Number 4
Be ready to discuss your experience with data analysis and reporting. Prepare examples of how you've used these skills in previous roles, as they are essential for producing monthly financial and progress reports in this position.
We think you need these skills to ace Travel Coordinator & Business Development Support
Some tips for your application š«”
Tailor Your CV: Make sure your CV is tailored specifically for the Travel Coordinator and Business Development Support role. Highlight relevant experience in travel coordination, administrative roles, and any customer-focused positions you've held.
Craft a Compelling Cover Letter: Your cover letter should clearly outline how your skills and experiences align with the essential and desirable criteria mentioned in the job description. Use specific examples to demonstrate your communication skills and ability to manage pressure.
Showcase Relevant Skills: Emphasise your proficiency in Microsoft Office, particularly Excel and Word, as well as any experience with corporate travel systems. Mention your ability to analyse data and present information effectively for a senior audience.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at UKRI
āØKnow Your Travel Policies
Familiarise yourself with the travel policies of BGS, NERC, and UKRI. Being knowledgeable about these policies will show your preparedness and ability to enforce procedures effectively during the interview.
āØDemonstrate Your Organisational Skills
Prepare examples that showcase your organisational skills, especially in managing multiple tasks under pressure. Discuss how you've prioritised work and adapted to changing priorities in previous roles.
āØShowcase Your Communication Skills
Be ready to present written materials or reports youāve created in the past. Highlight your effective communication skills, particularly in a customer-focused role, as this is crucial for the position.
āØPrepare for Scenario-Based Questions
Anticipate questions that may require you to demonstrate your problem-solving abilities, especially in travel coordination scenarios. Think of specific instances where you resolved issues or managed risks effectively.
