At a Glance
- Tasks: Manage UKRI's digital and paper records, ensuring effective information lifecycle management.
- Company: Join a leading organisation dedicated to knowledge and information management.
- Benefits: Enjoy 30 days annual leave, flexible working, and a fantastic pension scheme.
- Other info: Hybrid working available with opportunities for professional growth and development.
- Why this job: Make a real impact on information governance while developing your career in a supportive environment.
- Qualifications: Experience in records management and strong communication skills are essential.
The predicted salary is between 37841 - 37841 £ per year.
Salary: £37,841. Band: UKRI Band D. Contract: Open Ended. Hours: Full Time/Part Time (Min 0.7 FTE). Location: Swindon (Hybrid working available). The role will include occasional travel to The National Archives (TNA) in London. Closing Date: Sunday 7th June 2026. Interviews: In person at Polaris House.
Purpose of role
The Knowledge & Information Management (KIM) Team plays a vital role in championing and supporting effective lifecycle management of UKRI’s digital and legacy paper records. You will support a range of activities, including the delivery of information management services and projects. You will act as a key contact for one or more councils and corporate functions, helping to implement the UKRI Information Management Policy, Retention Schedule, and Information Asset Register by developing guidance, delivering training and managing enquiries. You will support teams and projects by advising on digital records retention, migration, and system decommissioning. You will help support embedding retention and records-management processes across UKRI platforms and electronic document and records management systems (EDRMS). You will also manage information access and retrieval requests for physical and digital material to meet regulatory and business needs. You will contribute to programmes to appraise, catalogue, and destroy paper records in line with retention requirements. This will involve carrying out sensitivity reviews of paper files in Swindon and at The National Archives (TNA) in Kew, Richmond. You will help develop processes and support the future selection, appraisal and sensitivity review of both paper and digital records to TNA. You will have line management responsibilities for one or more Records Management Support Officers.
Your Responsibilities
- Act as a key contact for one or more UKRI councils and corporate functions providing advice, training and guidance on information management issues.
- Contribute to the design, development and delivery of information management training and guidance so teams follow clear, consistent practices.
- Develop processes and support the records life cycle through appraisal, cataloguing, selection, sensitivity review, preparation and transfer of digital and legacy paper records to TNA.
- Manage access and information retrieval requests for physical and digital material.
- Support the continuous improvement and review of the UKRI Retention Schedule and the implementation of retention and disposal policies.
- Advise teams and projects, including those delivering new systems, migration, and decommissioning activities, on retention and information management procedures.
- Support the future creation and rollout of retention labels and promote strong information governance across EDRMS, including effective configuration of access controls, file plans, meta data and naming conventions.
- Engage with Information Asset Owners and Administrators to keep the UKRI Information Asset Register current and ensure assets are managed in line with best practice.
- Support account management activities, including account administration and liaison with suppliers and users.
- Manual handling of boxes including lifting, opening and reviewing files.
- Line Management of one or more Records Management Support Officers.
- Other duties as required, relating to KIM or the wider remit of information governance.
Personal Specification
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).
Essential
- Experience working in an information and records management role and supporting records lifecycle (S&I).
- Experience of appraising, cataloguing, conducting sensitivity reviews and/or applying retention to records (S&I).
- Experience of supporting the digital records management life cycle across platforms and systems, including EDRMS (S&I).
- Strong team working skills with the ability to network and build partnerships beyond core team (S&I).
- Effective communication skills with the ability to provide clear advice, guidance and/or training (I).
- Strong organisational skills, including prioritisation, flexibility, and multi-tasking (I).
- Proficient IT Skills (including Microsoft tools, and information systems or platforms) (S).
Desirable
- Relevant qualification (in library, records, information or archives) (S).
- Experience in developing search strategies for information retrieval (S).
- Experience using Microsoft Purview for records management (e.g. metadata, retention labels and policies) (S&I).
Benefits
- An outstanding defined benefit pension scheme.
- 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
- Employee discounts and offers on retail and leisure activities.
- Employee assistance programme, providing confidential help and advice.
- Flexible working options.
- Plus, many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!
Senior Records & Information Manager in Swindon employer: UKRI
UKRI is an exceptional employer that prioritises employee wellbeing and professional growth, offering a competitive salary and a comprehensive benefits package including a defined benefit pension scheme and generous annual leave. With a flexible hybrid working model based in Swindon, employees enjoy a supportive work culture that fosters collaboration and innovation, alongside opportunities for continuous learning and development in the field of information management.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Records & Information Manager in Swindon
✨Tip Number 1
Network like a pro! Reach out to current employees at UKRI or in similar roles on LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for those interviews! Research UKRI’s projects and their approach to information management. Being able to discuss how your experience aligns with their goals will make you stand out.
✨Tip Number 3
Show off your skills! Bring examples of your past work in records management to the interview. Whether it’s a project you led or a problem you solved, real-life examples can really impress.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Senior Records & Information Manager in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in information and records management. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Showcase Your Communication Skills:Since effective communication is key in this role, use your application to demonstrate how you’ve successfully provided guidance or training in the past. We love seeing examples of how you’ve made complex information easy to understand!
Highlight Teamwork Experience:We’re looking for someone who can build partnerships beyond their core team. Share specific instances where you’ve collaborated with others to achieve a common goal, especially in the context of information management.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at UKRI
✨Know Your Records Management Stuff
Make sure you brush up on your knowledge of records management principles, especially around the lifecycle of both digital and paper records. Be ready to discuss your experience with appraising, cataloguing, and conducting sensitivity reviews, as these are key aspects of the role.
✨Show Off Your Communication Skills
Since you'll be providing guidance and training, it's crucial to demonstrate your effective communication skills during the interview. Prepare examples of how you've successfully communicated complex information management concepts to teams or stakeholders in the past.
✨Get Familiar with EDRMS
As the role involves working with electronic document and records management systems, make sure you know your way around EDRMS. If you've used Microsoft Purview or similar tools, be ready to share your experiences and how you’ve applied retention labels and policies.
✨Be Ready to Discuss Teamwork
This position requires strong team working skills, so think of examples where you've built partnerships beyond your core team. Highlight any collaborative projects you've been involved in and how you contributed to their success, as this will show you're a great fit for the team-oriented culture.
