At a Glance
- Tasks: Provide top-notch PA support to senior directors and manage their busy schedules.
- Company: Join UKRI, a leading organisation driving innovation and research.
- Benefits: Enjoy a competitive salary, flexible working, and opportunities for professional growth.
- Other info: Hybrid working available, with a vibrant team culture and career advancement opportunities.
- Why this job: Be at the heart of decision-making and make a real impact in a dynamic environment.
- Qualifications: Strong organisational skills and experience with Microsoft Office are essential.
The predicted salary is between 30895 - 30895 £ per year.
Salary: £30,895 Per Annum. Band: UKRI Band C. Contract Type: Fixed Term (23 Months). Hours: Full Time (Flexible Working Available). Location: Polaris House, Swindon, Wiltshire (Hybrid Working Available - Minimum 2 days per week in office). Closing Date: Monday 31st August 2026.
About the role
Providing comprehensive administrative and PA support to the Deputy/Associate Director team in UKRI International. You will act as an important interface with internal and external colleagues at all levels. The role will be highly visible internally and to UKRI's external stakeholders and as such you should exemplify the values and behaviours of the wider organisation. All work must be carried out to high professional standards in a timely manner, while maintaining confidentiality at all times. You will need to be able to work under pressure in a fast-paced environment, responding to different types of challenges and tasks on a daily basis.
Your Responsibilities
- Proactive PA support to 2-3 UK-Based Deputy/Associate Directors within the International Shared Capability, including diary and inbox management.
- Arrange travel and accommodation for UK visits, and complicated overseas visit programmes, including travel bookings, visa arrangements, coordination of briefings and meeting papers etc. in line with the UKRI travel guidance and policy.
- Management of Deputy/Associate Directors inboxes; ensuring emails are prioritized and dealt with, including close monitoring when Directors are on leave to ensure correspondence is delegated appropriately.
- Professional approach to communicating effectively with internal and external stakeholders using Microsoft packages, Outlook, Word etc.
- Maintaining confidentiality of the Deputy/Associate Directors and senior colleagues across UKRI.
- Arranging internal and external meetings (including virtual) and providing support for meetings, including secretariat support for internal management meetings, consisting of coordinating and circulating agendas and papers, note taking and action monitoring.
- General administrative support for Directors, including processing expenses, support for team meetings and team activities for example appraisals and objective setting.
- Ad-hoc administrative support as required for discrete projects and activities.
- Working as part of a PA team, providing reciprocal cover as required, and contributing to team wide projects.
- Occasional travel to meetings as required.
Personal Specification
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S).
Personal Assistant - International employer: UKRI
The MRC Laboratory of Molecular Biology (LMB) is an exceptional employer, offering a dynamic work environment that fosters professional growth and collaboration. With a strong commitment to employee development, the LMB provides comprehensive training opportunities and encourages continuous learning, making it an ideal place for HR professionals looking to make a meaningful impact in the scientific community. Located in the vibrant Cambridge Biomedical Campus, employees benefit from a supportive culture that values innovation and teamwork, ensuring a rewarding career path in Human Resources.
