Research Administrator in London

Salary: £36,072 - £39,405 per annum, Inclusive London Allowance

6 months fixed-term | Full Time | Location: Hammersmith London

Closing Date: 26 June 2026

Main Duties:

• Provide administrative support to Group Heads and their teams.
• Coordinate conference registrations for Group Heads and their teams, including travel, transfers, accommodation, bookings and expense claims.
• Assist with the LMS International Seminar Series, WIPs and Ad Hoc Seminars, including devising schedules for visitors, escorting visitors on site, contacting speakers, offering travel advice and making room bookings.
• Report to the head of the Research Administration team and work closely with other members of the research support team, providing effective cover during absences and covering core tasks and duties, including reception duties.
• Deal with incoming/outgoing mail including deliveries, telephone/reception duties, taking messages and relaying appropriately.
• Run the LMS’s FedEx/World Courier/Paramount courier accounts, including organising collections, chasing shipments, ordering materials and collaborating closely with Finance regarding invoices.
• Raise Purchase Orders and receipt goods through LMS Procurement; work closely with the Procurement department to ensure all goods are delivered and chase outstanding orders.
• Submit and chase payment of invoices.
• Process expense claims.
• Responsible for meeting room bookings and putting updated diary schedules outside each meeting room (where required).
• Maintenance of Group notice boards and meeting room schedules.
• Organise and service meetings, including ordering catering/delivering and preparing refreshments for various Group Meetings/Seminars as needed.
• Ensure the office is kept fully stocked of all stationery/cleaning materials/refreshments and ensuring appliances are always clean and functional.
• Meet/greet visitors.
• Maintain the information management system for the research groups’ programmes, handling electronic and hard-copy filing systems including the correspondence log.
• Any duties and tasks as the need arises and agreed with Group Leaders.
• Responsible for organising and coordinating admin meetings with all the LMS administrators, HR and Purchasing.
• Participate in any ad hoc projects as the need arises.

Education / Qualifications / Training required:

• Essential: Minimum of 2x A-Levels Grades A – C or equivalent experience.
• Desirable: Scientific background, Degree level education.

Knowledge and experience:

• Essential: Professional experience in administration, experience of working in administrative and clerical support, including diary & travel management, proven administration skills, experience in coordinating events and meetings, proven high level customer service skills, proficiency in all aspects of MS Office software, good numerical skills, excellent written communication skills.
• Desirable: Proficiency in use of PCs, customer service experience including resolution of customer complaints.

Personal skills / Behaviours / Qualities and competences:

• Leadership: Assesses own strengths and weaknesses and impact on others.
• Results Focus: Able to organise and prioritise resources to ensure targets are met, highly motivated, flexible and innovative in approach to work.
• Influencing: Ensures appropriate engagement of colleagues with stakeholders.
• Critical Thinking: Aligns work to strategic direction and LMS objectives.
• Communication: Excellent verbal communication skills, high level of customer service and communication skills.
• Customer Focus: Ability to use feedback to make improvements to delivery and administration services.
• Team Working: Able to self-motivate when working independently, as well as part of a team, values diversity and demonstrates respect for other team members.

Additional Information:

• Please provide your CV, names and contacts of two references along with a cover letter describing why you are applying for this role. Please quote reference number LMS 2463.
• The final appointment will be subject to pre-employment screening.
• As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status, we will be unable to apply for sponsorship for anyone not eligible to work in the UK.
• Please note that applications may be reviewed by both LMS and Imperial staff.